February 22, 2024 at 6:00 PM - Regular Session
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1. CALL REGULAR SESSION TO ORDER
Description:
The Regular Session of the North Santiam School District’s Board of Directors is called to order at 6:00 pm. It is an open meeting of the Board and the public is allowed to observe in-person and via livestream on YouTube. On the agenda is a place for public comment. Those attending in-person that wish to address the Board during this time must complete an Intent to Submit Public Comment form available near the room entrance prior to this point in the agenda. Those attending virtually must have registered online prior to 4:00 pm in order to receive the Zoom meeting link.
Speakers may offer objective criticism of school operations and programs; however, the law prohibits the Board from hearing complaints regarding any personally identifiable District staff member. The Board asks anyone wishing to communicate a complaint of this nature to follow the proper administrative process in Board policy KL (Public Complaints). This information is available near the room entrance and on the District website. ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT: Erin Cramer PLEDGE OF ALLEGIANCE: Erin Cramer
Time:
6:00-6:05 (times for agenda items are estimated)
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2. AGENDA APPROVAL
Description:
Changes to the agenda after posting on February 16, 2024 will be acknowledged:
Added Attachments- *7.0- Board Financial Report Jan2024 - Resolution 022224B (revised 2/21/24) *16.0-BDDH-Public Comment at Board Meetings (corrected) RECOMMENDED MOTION-AGENDA APPROVAL I move that the Board approve the agenda as modified. |
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3. SPOTLIGHT:
Description:
This item is set aside for informational presentations that are not recurring agenda items. This may include guest speakers and highlights on schools or programs in the District.
Time:
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3.1. Classified Staff Appreciation Week
Description:
The Board will be asked to approve a motion signifying that NSSD proclaims March 4-8, 2024 as Classified Employee Appreciation Week.
RECOMMENDED MOTION: RESOLUTION #022224A Now, therefore, be it resolved that the North Santiam School District Board of Directors proclaims March 4-8, 2024 to be CLASSIFIED EMPLOYEE APPRECIATION WEEK
Attachments:
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Time:
6:05-6:10
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3.2. School Spotlight: Stayton Elementary
Attachments:
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Time:
6:10-6:40
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4. STUDENT BUSINESS:
Description:
This standing agenda item is for monthly reports from the NSSD Student Reps. to the Board and for other requests/reports from students.
Time:
6:40-6:50
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4.1. ASB/Student Activites: Benjamin Perez/Lucas Joyce
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4.2. Student Representative Recruitment Update
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5. SUPERINTENDENT'S REPORT: Lee W. Loving
Description:
This standing agenda item is for the Board to receive a monthly report from the Superintendent.
Time:
6:50-7:05
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6. TEACHING & LEARNING REPORT: Nicole Duncan
Description:
This standing agenda item is for the Board to receive regular reports from the Director of Teaching & Learning regarding the Student Success Act, Curriculum, Instruction, Professional Development, Grants and other topics relating to student services.
Attachments:
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Time:
7:05-7:15
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7. BUSINESS & FISCAL SERVICES REPORT: Rhonda Allen
Description:
This standing agenda item is for the Board to receive the monthly financial report from the Director of Business & Fiscal Services and other information relating to that department. This month's report includes a request for an appropriation transfer. The transfer is needed due to a slight increase in the debt service payment for Fund 448, Street Project.
RECOMMENDED MOTION: RES. #022224B BE IT RESOLVED that the Board of Directors of the North Santiam School District hereby authorizes the transfer of budget appropriation in the Capital Improvement Fund from Function 1000, Instruction Services, to Function 5110, Debt Service, as stipulated in Resolution 022224B. In addition, the list of 2024-25 Budget Committee members is included. One term (position #14) expired on 6/30/23, and that individual has indicated they wish to serve another 3-year term. In addition to the seven NSSD board members, the other budget committee members are as follows: Position #8: Brandon John, Sublimity- term expires 6/30/24 Position #9: Brunk Conley, Stayton- term expires 6/30/24 Position #10: Casey Dark, Sublimity- term expires 6/30/24 Position #11: Moria Thiessen, Stayton- term expires 6/30/24 Position #12: Scott Knox, Lyons- term expires 6/30/25 Position #13: Karen Odenthal, Stayton- term expires 6/30/25 Position #14: Randy Forrette, Sublimity-term expired 6/30/23 RECOMMENDED MOTION: BUDGET COMM. TERM RENEWAL I move that the Board affirms the renewal of position #14 held by Randy Forrette for another three-year term expiring 06/30/26.
Time:
7:15-7:25
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8. LICENSED/CLASSIFIED UNION REPORTS: Union Reps.
Description:
This standing agenda item is to receive regular reports from Licensed and/or Classified Union representatives.
Time:
7:25-7:30
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9. CITY COUNCIL LIAISON REPORTS:
Description:
This standing agenda item is for reports from the Stayton, Sublimity and Lyons City Council Liaisons:
Stayton: David Patty Sublimity: Michael Taylor Lyons: Mike Wagner
Time:
7:30-7:45
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10. PUBLIC COMMENT
Description:
The meeting will now be opened to receive public comment. We value the time and initiative members of the public take to share their thoughts with the Board. The Board’s role during public comment is not to immediately respond, but to listen. If there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts respectfully. Should any public comment include complaints regarding a personally identifiable District staff member, the Board chair will direct the speaker to the proper administrative process found in Board policy KL which can be found on the table near the room's entrance and on the District's website. Those who have completed an Intent to Submit Public Comment form will be called one at a time to step forward (or turn on their cameras/mics) and state their name and relationship to the District. Please note that speakers will have three minutes to express their thoughts.
To submit questions for a follow-up response, please complete the form available near the room entrance or via this link QUESTIONS
Time:
7:45-8:05
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11. CONSENT AGENDA
Description:
To make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated. Any item placed on the Consent Agenda may be removed at the request of any board member before a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.
Time:
8:05-8:10
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11.1. Action: Approval of Meeting Minutes
Description:
The minutes from the previous month's meeting are submitted for Board review and approval.
Attachments:
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11.2. Action: Approval of New Hires
Description:
School boards must approve the hiring and annual renewal and/or extensions of the Licensed staff contracts. Changes in licensed staff since the last board meeting are indicated below and in the attachment. Only new hires require board approval.
New Hires (Board Action Required) n/a Resignations Brenna Smith - Sublimity Teacher |
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11.3. Action: Approval of Consent Agenda
Description:
RECOMMENDED MOTION-CONSENT AGENDA
I move that the Board approve the Consent Agenda as [presented] [modified]. |
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12. APPROVAL OF SB283 MOU'S
Description:
Senate Bill 283 authorized school districts to pay an additional percentage of wages or salaries or to pay one-time payments to licensed educators and classified school employees who provide significant special education support (75% of their student caseloads are on IEPs). The District negotiated with both unions and they have ratified the following Memorandum of Understandings (MOU's). The Board will be asked to approve both.
Time:
8:10-8:20
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12.1. Classified Union MOU
Description:
RECOMMENDED MOTION-MOU
I move that the Board approve the Memorandum of Understanding between the North Santiam School District and the North Santiam Oregon School Employees Association Chapter #122 regarding SB 283 Special Education Staff Salary Additional Compensation.
Attachments:
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12.2. Licensed Union MOU
Description:
RECOMMENDED MOTION-MOU
I move that the Board approve the Memorandum of Understanding between the North Santiam School District and the North Santiam Education Association regarding SB 283 Special Education Staff Salary Additional Compensation.
Attachments:
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13. APPROVAL OF 2024-25 SCHOOL CALENDAR
Description:
The Board will be asked to approve the 2024-25 school calendar.
RECOMMENDED MOTION: SCHOOL CALENDAR I move that the Board approve the 2024-25 school calendar as presented.
Attachments:
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Time:
8:20-8:25
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14. SCHOLARSHIP COMMITTEE BOARD REPRESENTATION
Description:
The Board will discuss electing a representative to sit on the scholarship committee that chooses the recipient for the NSSD Board Scholarship.
Time:
8:25-8:35
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15. POLICY UPDATE/SECOND READING
Description:
This policy edit was recommended by the Oregon School Boards Assoc. (OSBA) as part of their Policy Plus service. It was presented for a first reading last month and is now submitted for a second reading and possible adoption.
GCPC/GDPC-Retirement of Staff
Attachments:
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Time:
8:35-8:40
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16. POLICY UPDATES/FIRST READING
Description:
These policy edits were recommended by the Oregon School Boards Assoc. (OSBA) as part of their Policy Plus service, typically as a result of new legislation or to revise outdated language. They are presented for a first reading and will be brought back in the following month for a second reading and possible adoption.
BDDH- Public Comment at Board Meetings (Erin) GCBDA/GDBDA - Family Medical Leave (Mike) JEBA - Early Entrance (Alisha) KH- Public Gifts/Donations to the District (Mackenzie)
Time:
8:40-8:55
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17. ADMINISTRATIVE REGULATION UPDATES
Description:
Administrative Regulations (identified with an -AR) are detailed directions, based upon board policies, governing the operation of schools and do not require board approval. The edits were either recommended by the Oregon School Boards Assoc. (OSBA) as part of their Policy Plus service or by NSSD staff to align the AR with current practices.
JGAB-AR (includes edits on pg 7) GCBDA/GDBDA-AR1-Federal Family & Medical Leave (DELETE) GCBDA/GDBDA-AR1-Family Leave (REPLACEMENT)
Time:
8:55-9:00
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18. STRATEGIC PLANNING UPDATE: Laura Wipper/Alisha Oliver
Description:
This standing agenda item is for the board to receive status updates on the district’s Strategic Planning Process.
Attachments:
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Time:
9:00-9:10
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19. BOARD REFLECTIONS/ANNOUNCEMENTS
Description:
This standing agenda item allows the Board to collectively reflect upon statements made during public comment or topics covered during the meeting and to share announcements or reports of their board-related activities.
Board Greeter for Next Month:
Time:
9:10-9:20
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20. INFORMATION ONLY
Time:
9:20-9:25
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20.1. Field Trip Report:
Description:
A list of the field trips taken and/or scheduled since the start of the school year has been included.
Attachments:
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20.2. Student Enrollment:
Description:
Current enrollment is listed below. Refer to the attachment for a breakdown by grade at each location and totals from previous months in the school year.
Mari-Linn: 164 Sublimity: 348 Stayton Elementary: 357 Stayton Intermediate/Middle: 438 Stayton High: 631 Locust Street Academy: 55 Stayton Virtual Academy: 77 Total: 2049
Attachments:
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20.3. Future Agenda Items:
Description:
A list of possible future agenda items is attached. Board members may request that additional items be posted to this list.
Attachments:
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20.4. Upcoming Board Events & Activities:
Description:
Information regarding activities across the District can be found on the website at www.nsantiam.k12.or.us
February 26, 2024 -Soup with the Supt 5:30-6:30 pm ~ Stayton HS Library March 6, 2024 - Chamber Business Network Hosted By NSSD 8:15 am- 9:00am ~ Santiam Meeting Room/District Office March 7, 2024 ~ Santiam Meeting Room/District Office Special/Work Session @ 4:00-5:30 pm Regular Session Board Meeting @ 6:00 pm March 21, 2024 - Regular Session Board Meeting 6:00 pm ~ Mari-Linn Cafeteria April 14, 2024 - Stayton Sublimity Chamber Awards Banquet 12:00-1:30 ~ Foothills Church |
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21. ADJOURN
Time:
9:30 (estimated)
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