October 19, 2023 at 6:00 PM - Regular Session

Description:  The Regular Session of the North Santiam School District’s Board of Directors is called to order at 6:00 pm. It is an open meeting of the Board and the public is allowed to observe in-person and via livestream on YouTube. On the agenda is a place for public comment. Those attending in-person that wish to address the Board during this time must complete an Intent to Submit Public Comment form available near the room entrance prior to this point in the agenda. Those attending virtually must have registered online prior to 4:00 pm in order to receive the Zoom meeting link.

Speakers may offer objective criticism of school operations and programs, however, the law prohibits the Board from hearing complaints regarding any personally identifiable District staff member. The Board asks anyone wishing to communicate a complaint of this manner to follow the proper administrative process in Board policy KL (Public Complaints). This information is available near the room entrance and on the District website.

ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT: Erin Cramer
PLEDGE OF ALLEGIANCE: Erin Cramer

Description:  Changes to the agenda after posting on October 13, 2023 will be acknowledged:

Added Attachments-
*6.0-ISST Board Report October 2023
*19.1-Oct Field Trip Report
Revised Attachments-
*14.0-policies IIA & LBEA

RECOMMENDED MOTION-AGENDA APPROVAL
I move that the Board approve the agenda as modified.

Description:  This standing agenda item is for monthly reports from the NSSD Student Reps. to the Board and for other requests/reports from students.  

Description:  This standing agenda item is for the Board to receive a monthly report from the Superintendent.

Description:  This standing agenda item is for the Board to receive regular reports from the Director of Teaching & Learning regarding the Student Success Act, Curriculum, Instruction, Professional Development, Grants and other topics relating to student services.  

Description:  The Science curriculum adoption for grades K-12 is scheduled to be adopted by the state in 2023 through 2026. The postponement period ends in 2026. A state-approved postponement can be for up to two school years, starting with the publisher contract year of the latest adoption as long as the district intents to adopt the Fall before the final adopted year. NSSD has requested a K-12 Science curriculum postponement until the Fall of 2025. A Science curriculum committee will review instructional materials during the 2024-2025 school year. The Board will be asked to approve the postponement.

RECOMMENDED MOTION
I move the Board approve the district's request to postpone the Science instructional materials adoption until the 2024-25 school year. 

Description:  School Districts must report compliance for the preceding school year with all state standards set forth in Oregon Administrative Rules 581-022-2305, Division 22. Before November 1, districts must present a compliance report to their school board in an oral presentation at an open public meeting, allowing for public comment, and post the report on the district’s webpage. Districts must use the report form provided by the Department of Education and submit it (to ODE) on or before November 15th. The draft report has been attached to the meeting materials. 

Once the presentation is complete, the meeting will be open to receive public comment on the topic of Division 22 compliance only. 

Description:  This standing agenda item is for the Board to receive the monthly financial report from the Director of Business & Fiscal Services as well as other information relating to that department.

Description:  This standing agenda item is to receive regular reports from the union representatives. 

Description:  Mr. Patty will not be attending due to a scheduling conflict.

Description:  The meeting will now be opened to receive public comment. We value the time and initiative members of the public take to share their thoughts with the Board. The Board’s role during public comment is not to immediately respond, but to listen. If there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts respectfully. Should any public comment include complaints regarding a personally identifiable District staff member, the Board chair will direct the speaker to the proper administrative process found in Board policy KL which can be found on the table near the entrance of the room and on the District's website. Those who have completed a public comment card will be called one at a time to step forward (or turn on their cameras/mics) and state their name and relationship to the District. Please note that speakers will have three minutes to express their thoughts.

To submit questions for a follow-up response, please complete the form available near the room entrance or via this link QUESTIONS

Description:  In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated.  Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.

Description:  The minutes from the previous month's meeting are submitted for Board review and approval. 

Description:  School boards must approve the hiring and annual renewal and/or extensions of the Licensed staff contracts. Changes in licensed staff since the last board meeting are indicated below and on the attachment. Only new hires require board approval.

New Hires (Board Action Required)
n/a
Resignations 
Jodie DeBauw

Description:  RECOMMENDED MOTION-CONSENT AGENDA
I move that the Board approve the Consent Agenda as [presented] [modified].

Description:  These policy edits were recommended by the Oregon School Boards Assoc. (OSBA) as part of their Policy Plus service, typically as a result of new legislation or to revise outdated language. They were presented for a first reading last month. There were some slight editing suggestions, and those have been indicated in yellow in the attachments. The policies are presented for a second reading and possible adoption.

Policies for board approval:

EFA-Local Wellness Program (Mackenzie)
JGE-Expulsion (Mackenzie)

Description:  These policy edits were recommended by the Oregon School Boards Assoc. (OSBA) as part of their Policy Plus service, typically as a result of new legislation or to revise outdated language. They are presented for a first reading and will be brought back in the following month for a second reading and possible adoption. 

IIA- Instructional Resources/Instructional Materials )Mackenzie)
JGAB- Use of Restraint and Seclusion
KL-Public Complaints (KL-AR is attached for clarity but does not require board approval and will also be included in 15.0) (Erin)
LBEA-Resident Student Denial for Virtual Public Charter School Attendance (Mackenzie)

Description:  Administrative Regulations (identified with an -AR) are detailed directions, based upon board policies, governing the operation of schools and do not require board approval. The edits were either recommended by the Oregon School Boards Assoc. (OSBA) as part of their Policy Plus service or by NSSD staff to bring the AR into alignment with current practices. 

JGAB-AR- Use of Restraint and Seclusion
KL-AR1- Public Complaint Procedure

Description:  The Board will continue reviewing potential changes to the District's mission, vision, and guiding principles and the possible next steps to begin a strategic planning process.

Description:  The board meeting calendar needs to be changed for February 2024 as Supt. Loving will be attending a conference out of state. The recommendation is to move it from February 15th to February 22nd. The Board will also discuss the possibility of changing regularly scheduled meetings when there are five Thursdays in a month from the third Thursday to the fourth Thursday (starting in '24-'25).

Description:  This standing agenda item allows the Board to collectively reflect upon statements made during public comment or topics covered during the meeting and to share announcements or reports of their board-related activities.

Board Greeter for Next Month:

Description:  A list of the field trips taken and/or scheduled since the start of the school year has been included in the board packet. New trips scheduled since the last board meeting are highlighted in yellow. Any overnight stays are indicated in red.  

Description:  Current enrollment is approximately 2,136 across the District. Numbers for each school are listed below. Refer to the attachment for a breakdown by grade at each location. 

Mari-Linn: 169
Sublimity: 352
Stayton Elementary: 367
Stayton Intermediate/Middle: 461
Stayton High: 674
Options Academy: 113

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  Information regarding activities across the District can be found on the website at www.nsantiam.k12.or.us

November 2, 2023: Special Session/Equity Collaborative 
5:30-7:00 pm ~ Santiam Meeting Room

November 10-11, 2023: OSBA Annual Conference
Portland Marriot Downtown Waterfront 

November 16, 2023: Regular Session Board Meeting 
6:00 pm ~ Santiam Meeting Room

December 4, 2023: Soup with the Supt. (translated into Espanol)
5:30-6:30 ~ Stayton Elementary School

December 14, 2023: Regular Session Board Meeting 
6:00 pm ~ Santiam Meeting Room

Upcoming Education-Related Observances
National Family Literacy Day: Nov. 1st
National STEM/STEAM Day: Nov. 8th
National Educational Support Professionals Day: Nov. 15th
Substitute Educators Day: Nov. 18th