December 14, 2023 at 6:00 PM - Regular Session

Description:  The Regular Session of the North Santiam School District’s Board of Directors is called to order at 6:00 pm. It is an open meeting of the Board and the public is allowed to observe in-person and via livestream on YouTube. On the agenda is a place for public comment. Those attending in-person that wish to address the Board during this time must complete an Intent to Submit Public Comment form available near the room entrance prior to this point in the agenda. Those attending virtually must have registered online prior to 12:00 pm in order to receive the Zoom meeting link.

Speakers may offer objective criticism of school operations and programs, however, the law prohibits the Board from hearing complaints regarding any personally identifiable District staff member. The Board asks anyone wishing to communicate a complaint of this manner to follow the proper administrative process in Board policy KL (Public Complaints). This information is available near the room entrance and on the District website.

ACKNOWLEDGMENT OF BOARD MEMBERS PRESENT: Erin Cramer
PLEDGE OF ALLEGIANCE: Erin Cramer

Description:  Changes to the agenda after posting on December 8, 2023 will be acknowledged:

Added Attachments-
*7.0-Board Financial Report Nov 2023
*8.0-Dec. Nutrition Dept. Board Presentation

RECOMMENDED MOTION
I move that the Board approve the agenda as modified.

Description:  This agenda item is for monthly reports from the NSSD Student Reps. to the Board and for other requests/reports from students.  

Description:  This standing agenda item is for the Board to receive a monthly report from the Superintendent.

Description:  This standing agenda item is for the Board to receive regular reports from the Director of Teaching & Learning regarding the Student Success Act, Curriculum & Instruction, Professional Development, Grants and other topics relating to student services. This month's report includes an AVID update and a review of the Local Performance Growth Targets and grant agreements as required by ODE's Integrated Guidance initiative. School boards are required to approve the Student Investment Account agreement specifically.

RECOMMENDED MOTION: SIA AGREEMENT
I move that the Board approve the 2023-25 SIA Grant Agreement with embedded Local Performance Growth Targets

Description:  This standing agenda item is for the Board to receive the monthly financial report from the Business Director as well as other information relating to that department.

Description:  The Director of Nutrition Services will provide information about the new eligibility requirements for providing free school meals. 

Description:  This standing agenda item is to receive regular reports from Licensed and/or Classified Union representatives. 

Description:  The meeting will now be opened to receive public comment. We value the time and initiative members of the public take to share their thoughts with the Board. The Board’s role during public comment is not to immediately respond, but to listen. If there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts respectfully. Should any public comment include complaints regarding a personally identifiable District staff member, the Board chair will direct the speaker to the proper administrative process found in Board policy KL which can be found on the table near the entrance of the room and on the District's website. Those who have completed a public comment card will be called one at a time to step forward (or turn on their cameras/mics) and state their name and relationship to the District. Please note that speakers will have three minutes to express their thoughts.

To submit questions for a follow-up response, please complete the form available near the room entrance or via this link QUESTIONS

Description:  In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated.  Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.

Description:  The minutes from the previous month's meetings are submitted for Board review and approval. 

Description:  School boards must approve the hiring and annual renewal and/or extensions of the Licensed staff contracts. Changes in licensed staff since the last board meeting are indicated below and on the attachment. Only new hires require board approval.

New Hires (Board Action Required)
Joel Rudishauser-SHS/Advanced Math
Resignations 
Melodee Nolan-SUB teacher

Description:  RECOMMENDED MOTION-CONSENT AGENDA
I move that the Board approve the Consent Agenda as [presented] [modified].

Description:  These policy edits were recommended by the Oregon School Boards Assoc. (OSBA) as part of their Policy Plus service, typically as a result of new legislation or to revise outdated language. They are presented for a first reading and will be brought back in the following month for a second reading and possible adoption. 

IGDJ- Interscholastic Activities
IJ- School Counseling Program (delete old/replace)
 

Description:  Administrative Regulations (identified with an -AR) are detailed directions, based upon board policies, governing the operation of schools and do not require board approval. The edits were either recommended by the Oregon School Boards Assoc. (OSBA) as part of their Policy Plus service or by NSSD staff to bring the AR into alignment with current practices. 

GCBDF/GDBDF-AR - Paid Family Medical Leave Insurance (PFMLI) known as Paid Leave Oregon (PLO)
 

Description:  The Board will discuss possible recruitment strategies to increase student interest in becoming a representative.

Description:  This standing agenda item is for the board to receive reports and discuss the ongoing strategic planning process. 

Description:  The Board will discuss the possibility of reversing the order of presentations from the Equity Collaborative to allow for them to receive the training prior to staff. 

Description:  This standing agenda item allows the Board to collectively reflect upon statements made during public comment or topics covered during the meeting and to share announcements or reports of their board-related activities.

Board Greeter for Next Month:

Description:  A list of the field trips taken and/or scheduled since the start of the school year has been included in the board packet. New trips scheduled since the last board meeting are highlighted in yellow. Any overnight stays are indicated in red.  

Description:  Current enrollment is approximately 2,083 across the District. Numbers for each school are listed below. Refer to the attachment for a breakdown by grade at each location. 

Mari-Linn: 165
Sublimity: 350
Stayton Elementary: 357
Stayton Intermediate/Middle: 442
Stayton High: 655
Options Academy: 114

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  Information regarding activities across the District can be found on the website at www.nsantiam.k12.or.us

January 18, 2024: Regular Session Board Meeting  
6:00 pm ~ Stayton Middle School cafeteria

February 7, 2024: Special Work Session Board Meeting 
5:30-7:00 pm ~ District Office/Santiam Meeting Room

February 10, 2024: Stayton Boosters Auction
3:30 pm ~ Oregon Garden, Silverton

February 22, 2024: Regular Session Board Meeting
6:00 pm ~ Stayton Elementary cafeteria

Description:  The Board of Directors will now meet in executive session pursuant to ORS 192.660(2)(i) - To review and evaluate the employment-related performance of the chief executive officer.

Representatives of the news media and designated staff shall be allowed to attend the executive session. All other members of the audience are asked to leave the room and the audio/video will be turned off for those viewing virtually.

No board action may be taken in executive session. At the end of the executive session, the Board will return to open session and welcome the audience back into the meeting.

(if present) Representatives of the news media are specifically directed not to report on or otherwise disclose any of the deliberations or anything said about these subjects during the executive session except to state the general subject of the session as previously announced.

Description:  Time: