August 18, 2022 at 6:00 PM - Regular Session

Description:  The Regular Session of the North Santiam School District’s Board of Directors is called to order at 6:00 pm. It is an open meeting of the Board and the public is allowed to observe in-person and via Zoom livestream on YouTube. On the agenda is a place for public comment. Those attending in-person that wish to address the Board during this time must complete a public comment request available near the room entrance prior to this point in the agenda. Those attending virtually must have registered online prior to 4:00 pm in order to receive the Zoom meeting link.

Speakers may offer objective criticism of school operations and programs, however, the law prohibits the Board from hearing complaints regarding any personally identifiable District staff member. The Board asks anyone wishing to communicate a complaint of this manner to follow the proper administrative process in Board policy KL (Public Complaints). This information is available on the District website.

ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT: ALISHA OLIVER

PLEDGE OF ALLEGIANCE: ALISHA OLIVER

Description:  Any changes to the agenda after posting on Aug 12, 2022 are noted below:

Added Attachments-

• 7.3-Policies GBA, IL & JHH
• 9.4- 2020-21 OR English Language Learners Report

Added Agenda Items-

• 7.3-Policy Updates
• 9.4- 2020-21 OR English Language Learners Report
  
  RECOMMENDED MOTION- AGENDA APPROVAL Motion that the Board approves the meeting agenda as modified.

Description:  This agenda item is for monthly reports from the NSSD Student Reps. to the Board and for other requests/reports from students.  

Description:  The Board will review the application for Student Representative from Rori Bentz. Once accepted, both applicants will take their oath of office. Omar Garcia was accepted by the Board at the June 16, 2022 meeting. 

" I ___________________, will support the Constitution and the laws of the United States, the state of Oregon and the laws thereof, and the policies of the North Santiam School District, and will discharge the duties of Student Representative to the NSSD Board to the best of my ability". 

Description:  This standing agenda item is for the Board to receive a monthly report from the Superintendent.

Description:  This standing agenda item is for the Board to receive the monthly financial report from the Business Director as well as other information relating to that department. Both the previous NSSD Business Director, Jane Nofziger, and the new director, Rhonda Allen, will present the financial report. This will include a request for a resolution to authorize a budget appropriation transfer from the general fund. 

RECOMMENDED MOTION-RESOLUTION #081822A

WHEREAS, the Board of Directors for the North Santiam School District hereby approves Resolution #081822A which authorizes the transfer of a budget appropriation in the general fund as follows

APPROPRIATION REQUEST
          Reduce 100 Fund 6000 Planned Reserve Function by      $800,000
          Increase 100 Fund 5200 Transfer Function by                 $800,000

Description:  This agenda item is for the Board to receive regular reports regarding the activities and expenditures funded by the Student Success Act. He will briefly review the results from the parent, student and staff surveys. 

Description:  This standing agenda item is to receive regular reports from the Licensed Union representatives. 

Description:  The meeting will now be opened to receive public comment. We value the time and initiative members of the public take to share their thoughts with the Board. The Board’s role during public comment is not to immediately respond, but to listen. If there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts respectfully. Should any public comment include complaints regarding a personally identifiable District staff member, the Board chair will direct the speaker to the proper administrative process found in Board policy KL which can be found on the table near the entrance of the room and on the District's website. Those who have completed a public comment card will be called one at a time to step forward (or turn on their cameras/mics) and state their name and relationship to the District. Please note that speakers will have three minutes to express their thoughts.

To submit questions for a follow-up response, please complete the form available near the room entrance or via this link QUESTIONS

Description:  In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated.  Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.

Description:  The minutes from the previous month's meetings are submitted for Board review and approval. 

Description:  The Board needs to revise previously adopted designations and authorizations to change the Deputy Clerk, Custodian of Funds, 
•  Chief Administrative Officer-Lee Loving
•  District Clerk-Lee Loving
•  Deputy Clerk-Jane Nofziger>Rhonda Allen
•  Legal Counsel-Garrett Hemann Robertson PC and WESD 
•  Official Auditors for School Year- Accuity, LLC
•  Budget Officer-Lee Loving
•  Custodian of Funds-Jane Nofziger>Rhonda Allen
•  Depositor for School Funds-LGIP, Columbia Bank 
•  Facsimile Signatures-Lee Loving, David Bolin and Jane Nofziger>Rhonda Allen
•  Inter-Fund Borrowing Within Fiscal Year-Jane Nofziger>Rhonda Allen

Description:  School boards must approve the hiring and annual renewal and/or extensions of the Licensed staff contracts. The HR Director will be available to answer questions regarding changes in Licensed staff since the last board meeting. 

New Hires (Board Action Required)
Kathrin Phillips- SES/Music
Teresa Gjonnes- ML/2nd Grade
Emma Martin- ML/5th Grade -Temporary last year
Jonathan Penrice- ML/8th grade LA/SS/Math
Kaycee Arase- SUB/Kindergarten
Bertha Moreno- SHS/Spanish
Caitlyn Biviano- SMS/7th grade Math
Elena Gerasimova- SHS/Biology
Maria Paradis- SIS/4th Grade
Alonso Gonzalez- SHS/Counselor
Kristin Frey- SHS/Art & Ceramic
Kelsi Glover- SHS/SPED LRC
Julia Kuenzi- SHS/LA

Resignations, retirements, transfers and administrative  (non-licensed) changes do not require board action. This information is included in the attached report for informative purposes only. 

Description:  RECOMMENDED MOTION-CONSENT AGENDA
Motion that the Board approve the Consent Agenda including 6.1-Minutes from the 6/16/22 Budget Hearing and Regular Session, 6.2- Revisions to the 2022-23 Designations and Authorizations; 6.3-New hires: Kathrin Phillips, Teresa Gjonnes, Emma Martin, Kaycee Arase, Bertha Moreno, Caitlyn Biviano, Elena Gerasimova, Jonathan Penrice, Maria Paradis, Alonso Gonzalez, Kristin Frey, Kelsi Glover and Julia Kuenzi. 

Description:  The Board will discuss the possibility of implementing an SRO (School Resource Officer) into the District.

Description:  Annually, Board members reaffirm the NSSD Board Operating Protocol.

Description:  The following policies have been included for the 1st Reading. They will be brought back for further review and possible adoption at the next Regular Session Board meeting. 

GBA-Equal Employment Opportunity
IL-Assessment Program
JHH-Student Suicide Prevention (new policy)
 

Description:  This standing agenda item is for the Board to continue discussing the process of increasing the engagement of parents and the greater community in our schools. 

Description:  This standing agenda item has been added to allow the Board to collectively reflect upon statements made during public comment or topics covered during Reports.

Description:  As of August 18, 2022, there are 2063 students enrolled but these numbers are changing daily as new students arrive to register and the District is notified of other students who've moved away. 

As of 8/18/22
Mari-Linn: 173
Sublimity: 346
Stayton Elementary: 313
Stayton Intermediate/Middle: 443
(SIS: 184  SMS: 259  )
Stayton High: 712
Options Academy: 76

Description:  A list of future planned agenda items is attached as part of the board packet.  

Description:  Information regarding activities across the District can be found on the website at www.nsantiam.k12.or.us

Aug.- TBA,2022- Back to School Celebration

Sept. 15, 2022- Regular Session Board Meeting  
6:00 pm ~ Santiam Meeting Room/DO

Sept. 28, 2022-Special/Work Session
6:00 pm ~ Santiam Meeting Room/DO 

Oct. 20, 2022- Regular Session Board Meeting 
6:00 pm ~ Santiam Meeting Room/DO 

Nov. 11-13  2022- OSBA Annual Conference
Portland Marriott Downtown Waterfront

Description:  ORS 327.016 directs the Oregon Department of Education (ODE) to prepare an annual report on English learner program funding and student outcomes. The report’s intention is to describe the population of English Learners in Oregon and provide a summary of district and state progress towards meeting their needs and objectives in ELD programs. Each annual report looks back at the prior school year, which for this year is the 2020-21 school year, and is required to be provided to school board members by Sept. 1st. 

Description:  This item is for things such as reports from board members (E.g. conferences or community events they attended) or to request volunteers for upcoming activities.

Board Greeter for Next Month:

Chamber Greeters NSSD Board Rep: 

Possible Future Agenda Items:

Description:  Time: