December 16, 2021 at 6:00 PM - Regular Session

Description:  The Regular Session of the North Santiam School District’s Board of Directors is called to order at 6:00 pm. It is an open meeting of the Board and the public is allowed to observe in-person and via Zoom. On the agenda is a place for public comment. Those in attendance that wish to address the Board during this time must complete a public comment request available via the link PUBLIC COMMENT CARD prior to this point in the agenda. Comment cards are also available in person at meeting sites and in the District Office during business hours. Speakers may offer objective criticism of school operations and programs however, the law prohibits the Board from hearing complaints regarding any personally identifiable District staff member. The Board asks that anyone wishing to communicate a complaint of this manner follow the proper administrative process in Board policy KL (Public Complaints). This information is available on the District website. 

ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT: ALISHA OLIVER

PLEDGE OF ALLEGIANCE: ALISHA OLIVER

Description:  Any changes to the agenda after posting on December 10, 2021 are noted below:

Added Attachments-

• 5.2-General Fund Board Financials 21.22
• 7.1-Resolution 121621A-Excise Tax Temporary Exclusion Extension
• 7.3- N.S. CBA Final-12.13.21

Description:  This agenda item is for monthly reports from the Stayton High School ASB president and for other requests/reports from students.  

Description:  The meeting will now be opened to receive public comment. We value the time and initiative members of the public take to share their thoughts with the Board. The Board’s role during public comment is not to immediately respond, but to listen. If there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts in a respectful way. Should any public comment include complaints regarding a personally identifiable District staff member, the Board chair may direct the speaker to the proper administrative process found in Board policy KL which can be found on the table near the entrance of the room and on the District's website. Those who have completed a public comment card will be called one at a time to step forward (or turn on their cameras/mics) and state their name and address. Please note that speakers will have three minutes to express their thoughts.

Description:  This standing agenda item is to receive information from the NSSD Superintendent regarding the District which may also include legislative updates regarding education. 

Description:  This standing agenda item is to receive information and the monthly financial report from the NSSD Business Director.

Description:  This standing agenda item is for reviewing COVID-19 guidance for schools and the current status of the virus in the community. The Board will be updated on the current status of the District's implementation of the new "test-to-stay" and "test-to-shorten" programs. 

Description:  This standing agenda item is for monthly reports on the Student Success Act (SSA)/Student Investment Account (SIA).

Description:  In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated.  Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.

Description:  The minutes from the previous month's meeting are submitted for Board review and approval. 

Description:  School boards must approve the hiring and annual renewal and/or extensions of the Licensed staff contracts. HR Director Debi Brazelton will review any changes in Licensed staff since the last board meeting. Only new hires require board approval; building transfers, resignations and retirements are for information only.

New Hires (Board Action Required)
Dodi Holm-SES Job Share for 2021-22 school year

Description:  The following policy edits were recommended from OSBA as part of their Policy Plus service, typically as a result of new legislation or to revise outdated language. They were presented for a first reading in November and are brought back for a second reading and possible approval. 

BBAA- Individual Board Member’s Authority and Responsibilities
CM- Compliance and Reporting on Standards

Description:  Supt Gardner will review the history of the lease agreement on the District-owned properties at 22057 & 22059 Emma St SE Lyons, OR (referred to as the Mehama School) to Mehama Community Church and the possibility of extending the lease.

Description:  The current deadline for Excise Tax waivers for homes lost in the Beachie Creek Fire is December 31, 2021. The Board will discuss extending the application deadline. 

Description:  The District has reached an agreement with the Classified employees union to extend their bargaining agreement through the 2023 school year. The Board will be asked to ratify this agreement in the December meeting so that the process to provide retroactive pay to affected staff members from the beginning of the contract period can occur. Mike Wagner was the Board's representative throughout the process.

Description: 
 

Description:  The Board will discuss options to address parent concerns regarding vaccine mandates for students. Options may include, but are not limited to, introducing a new board policy or resolution or revising an existing policy. Clarifying statements have been added as potential changes to policy JHCC-Communicable Diseases for reference. 

Description:  The following policy edits were recommended from the Oregon School Boards Assoc. (OSBA) as part of their Policy Plus service, typically as a result of new legislation or to revise outdated language.

ACB-Every Student Belongs (formerly All Students Belong)
ACB-AR- Bias Incident Complaint Procedure
These updates are a result of changes made by the Oregon Legislature and the Oregon State Board of Education over the past several months. House Bill 2697 (2021) takes effect on January 1, 2022, and OSBA highly recommends that school boards delete current versions and replace the policy and AR with these new versions. In addition to the policy edits, the House Bill has been attached for reference.

BD/BDA - Board Meetings
BDDH - Public Comment at Board Meetings
These updates are a result of Oregon House Bill 2560 which requires public governing bodies, to the extent reasonably possible, to make all meetings accessible remotely through technological means and provide an opportunity for members of the public to remotely submit testimony as of January 1, 2022. 

Description:  The Board will discuss the next steps in pursuing evidenced-based strategies to better engage parents and the community in District schools. OSBA has recommended a work session in January 2022 where the Board can discuss its role in community engagement and identify the stakeholders ("community") in the NSSD. They suggest an (outside) facilitated session and possibly a gaps analysis of community engagement (e.g., discuss the work the board currently does to engage with the community, barriers, outreach methods, etc.). In addition, the Board can discuss possible strategies. 

Description:  As of 12/15/21, no additional trips have been scheduled since the report in the November Board meeting.  

Description:  Current enrollment is approximately 2,125 across the District. Numbers for each school are listed below. Refer to the attachment for a breakdown by grade at each location. 

Mari-Linn: 167
Sublimity: 334
Stayton Elementary: 358
Stayton Intermediate/Middle: 452
(SIS:162  SMS:290 )
Stayton High: 669
Options Academy: 145

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  Information regarding activities across the District can be found on the website at www.nsantiam.k12.or.us

Dec 20 - Dec 31, 2021 ~ Winter Break

January 20, 2022 ~Regular Session-Board Meeting:  
6:00 pm ~ location TBA
 

Description:  This item is for things such as reports from board members (E.g. conferences or community events they attended) or to request volunteers for upcoming activities.

Board Greeter for Next Month:

Chamber Greeters NSSD Board Rep: 

Possible Future Agenda Items:

Description:  Time: