June 17, 2021 at 6:00 PM - Regular Session

Description:  The Regular Session of the North Santiam School District’s Board of Directors is called to order at 6:00 pm in the Santiam Meeting Room at the District office. It is an open meeting of the Board and the public is allowed to observe. Mask requirements are in effect for those not fully vaccinated. Those who wish to attend the meeting without a mask must provide proof of being fully vaccinated upon entering the Santiam Room. 

On the agenda is a place for public comment. Those in attendance that wish to address the Board during this time must complete a public comment request available via the link PUBLIC COMMENT CARD prior to this point in the agenda. Comment cards are also available in person in the District Office but must be completed prior to 4:00 pm on the day of the meeting. Speakers may offer objective criticism of school operations and programs however, the law prohibits the Board from hearing complaints regarding any personally identifiable District staff member. The Board asks that anyone wishing to communicate a complaint of this manner follow the proper administrative process in Board policy KL (Public Complaints). This information is available on the District website. 

The meeting is also available for viewing at the following Zoom link. Those wishing to address the Board during public comment should plan to attend the meeting in person. 

Join Zoom Meeting
https://nsantiam-k12-or-us.zoom.us/j/81793123518?pwd=cDU3dFdxMFVCUmZpN1RzU3JLWUpxUT09
Meeting ID: 817 9312 3518 Passcode: 023133

ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT: MIKE WAGNER

PLEDGE OF ALLEGIANCE: MIKE WAGNER

Description:  Any changes to the agenda after posting on June 11, 2021 are noted below:

Added Attachments-

• 5.2-June General Fund Financials 20.21
• 7.3- CBA Policies & edits by Laura Wipper

Removed Agenda Items-

• 7.2-Appropriation Transfer 061721F **added back during Agenda Approval (removed in error)

Added Agenda Items-

• 5.2.1-Food Services Report
• 7.3-Policy Update: CBA- Qualities & Duties of Supt

RECOMMENDED MOTION-AGENDA APPROVAL

Motion that the Board approves the meeting agenda as modified.  Motion Made By: Vote:

Description:  This item is set aside for informational presentations that are not recurring agenda items. This may include guest speakers and highlights on schools or programs in the District. 

Description:  Community Engagement Chair Tass Morrison will help present the following NSSD Board awards:

Community Partnership Award: Dorothy Loftin
Santiam Award: Mya Joyce
(Mya has a scheduling conflict and will not be present)

Description:  The meeting will now be opened to receive public comment. We value the time and initiative members of the public take to share their thoughts with the Board. The Board’s role during public comment is not to immediately respond, but to listen. If there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts in a respectful way. Should any public comment include complaints regarding a personally identifiable District staff member, the Board chair may direct the speaker to the proper administrative process found in Board policy KL which can be found on the table near the entrance of the room and on the District's website. Anyone who has filled out a public comment card is now asked to step forward and state their name and address. Please note that speakers will have three minutes to express their thoughts.

Description:  Assoc. Superintendent Dave Bolin will give the Student Success Act monthly update which typically includes activities and expenditures.  

Description:  The Community Engagement Committee is a sub-committee of the NSSD Board of Directors made up of NSSD staff and two board members. Tass Morrison is the committee chair and Alisha Oliver is a member of the committee. The committee meets monthly and this item is for a monthly report of meeting minutes.

Description:  In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated.  Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.

Description:  The minutes from the previous month's meetings are submitted for Board review and approval. 

Description:  School boards must approve the hiring and annual renewal and/or extensions of the Licensed staff contracts. Any changes in Licensed staff since the last board meeting are listed below. Only new hires require board approval; building transfers, resignations and retirements are for information only.

New Hires (Board Action Required)
Uli Sparks - Sublimity, Dean of Students
Stella McCahill - SMS, 6th grade teacher
Resignations 
Britney Shelton - SHS SPED (will still teach summer school)
Lars Schindler - Sublimity middle school teacher
Retirements 
n/a

Description:  The following policy edits were recommended from OSBA as part of their Policy Plus service, typically as a result of new legislation or to revise outdated language. They were presented for a first reading at the May 20, 2021 meeting and are now brought for second readings and possible approval. 

IIBGA-Electronic Communications System
IIBGA-AR-Electronic Communications System
INDB-Flag Displays and Salutes
JBA/GBN- Sexual Harassment
JBA/GBN-AR1-Sexual Harassment Complaint Procedure
JBA/GBN-AR2-Title IX Sexual Harassment Complaint Procedure
JGA-Corporal Punishment

Description:  RECOMMENDED MOTION-CONSENT AGENDA

Motion that the Board approve the Consent Agenda including; 7.1 -Minutes from the 5/20/21 Regular Session and 05/26/21 Special Session,  7.2 -New hires Uli Sparks and Stella McCahill and 7.3 Board Policy Updates to IIBGA, INDB, JBA-GBN and JGA.  (Updates to policies identified as "AR"s do not require board approval) Motion Made By: Vote:

Description:  Business Director Jane Nofziger will be reviewing the budget information and motions during the NSSD Budget Hearing (5:30 pm) that precedes this Regular Session. Meeting minutes from the June 3, 2021 Budget Committee meeting as well as the budget message power point presentation are included in the materials for that meeting and are available by copying and pasting this link:

The Budget Committee voted on June 3, 2021  to approve the 2021-22 budget and it is now presented to the Board of Directors to be adopted.

RECOMMENDED MOTION-ADOPTION OF THE 2021-22 BUDGET

Motion that the Board approves Resolutions No. 061721A- Adopting the 2021-2022 Budget in the amount of $62,284,330; No. 061721B- Making Appropriations; No. 061721C-Imposing the Tax Rate; No 061721D- Categorizing the Tax; and GASB Resolution No 061721E to make designations for 2020-21 ending fund balances and revenues for specific uses in 2021-22.   Motion Made By:  Vote:

 

Description:  Business Director Jane Nofziger will request an appropriation transfer in the 2020-21 budget to move unexpended one-time funds out of the general fund into the Board Rainy Day and Capital Projects Reserves. 


RECOMMENDED MOTION-RESOLUTION 061721F

WHEREAS, the Board of Directors for the North Santiam School District hereby authorizes the transfer of a budget appropriate in the 2020-2021 general fund as follows: Reduce 100 Fund 6000 Planned Reserve Function by $800,000 Increase 100 Fund 5200 Transfer Function by $800,000 Motion Made By: Vote:

Description:  The Board will review the current NSSD Board policies relating to student representatives to the board to determine if there are any needed updates. They will also discuss the timeline for selecting the representative(s) for the 2021-22 school year. 

Description:  Laura Wipper has reviewed the latest policy update recommendation from OSBA regarding CBA-Qualities & Duties of the Superintendent. OSBA has suggested deleting the policy NSSD currently has that was last edited on 12/14/17 and replacing it with the "Proposed" version (both have been included in the meeting materials. Laura has made some suggestions (which have also been included) and the Board will review all three documents and discuss together what changes should be made. It is presented for a First Reading. 

Description:  Current enrollment is approximately 2,136 across the District. Numbers for each school are listed below. Refer to the attachment for a breakdown by grade at each location. 

Mari-Linn: 165
Sublimity: 346
Stayton Elementary: 346
Stayton Intermediate/Middle: 479
(SIS:141  SMS: 338)
Stayton High: 706
Options Academy: 94

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  Information regarding activities across the District can be found on the website at www.nsantiam.k12.or.us

July 22, 2021-Special Session-Board Meeting:  
6:00 pm ~ Santiam Room, District Office

August 12, 2021-NSSD Leadership Team Goals Workshop
8:00 am -5:00 pm @ Location TBA

August 19, 2021-Regular Session Board Meeting: 
6:00 pm ~ Santiam Room, District Office

Description:  The School Board will now meet in Executive Session as pursuant to ORS 192.660 (2)(i)-Performance Evaluations for the purpose of discussing Supt. Gardner's annual evaluation. Any members of the public or staff members who have joined the meeting remotely or in-person will be asked to leave the meeting. No official decisions/motions may be made in Executive Session and when the discussion is concluded, the Board will return to open session and allow the public back into the meeting. 

Description:  The Board will now re-enter into Regular (open) Session and the public will be allowed back into the meeting.

Description:  The Board will have reviewed the Superintendent's evaluation with Andy Gardner during the Executive Session.  In order to extend his contract (with any changes to salary and benefits), the Board must approve a contract extension.

RECOMMENDED MOTION-APPROVAL OF CONTRACT EXTENSION

Motion that the Board approve a one-year extension to the current Superintendent's Contract with a yearly salary of $           for 2021-22. Motion Made By: Vote:

Description:  Announcements for this meeting:

Board Greeter for Next Month:

Possible Future Agenda Items:

Description:  Time: