May 20, 2021 at 6:00 PM - Regular Session
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1. CALL REGULAR SESSION TO ORDER
Description:
The Regular Session of the North Santiam School District’s Board of Directors is called to order at 6:00 pm at Stayton High School. It is an open meeting of the Board and the public is allowed to observe. Masks are required and occupancy limits inside the SHS library will be followed which may limit the number of the members of the public who can be present in the room at one time.On the agenda is a place for public comment. Those in attendance that wish to address the Board during this time must complete a public comment request. These are available onsite as well as online via this link PUBLIC COMMENT CARD. Comment cards are also available in person in the District Office but must be completed prior to 4:00 pm on the day of the meeting. Speakers may offer objective criticism of school operations and programs however, the law prohibits the Board from hearing complaints regarding any personally identifiable District staff member. The Board asks that anyone wishing to communicate a complaint of this manner follow the proper administrative process in Board policy KL (Public Complaints). This information is available on the District website.
ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT: MIKE WAGNER PLEDGE OF ALLEGIANCE: MIKE WAGNER The meeting will also be broadcast via Zoom at the link below. The broadcast will be a static view of the entire board and is for general observation only. Non-staff participants on Zoom will be muted at all times and not have an option to speak. Those wishing to give public comment or have full view of information presented on-screen need to attend in person. Join Zoom Meeting https://nsantiam-k12-or-us.zoom.us/j/89947881499?pwd=WGNKaTdueVBzcXpBMFBkSUJqRXFxZz09 Meeting ID: 899 4788 1499 Passcode: 129200 |
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2. APPROVAL OF THE AGENDA
Description:
Any changes to the agenda after posting on May 14, 2021 are noted below:
Added Agenda Items-
RECOMMENDED MOTION-MEETING AGENDA
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3. SPOTLIGHT
Description:
This item is set aside for informational presentations that are not recurring agenda items. This may include guest speakers and highlights on schools or programs in the District.
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3.1. Student Acknowledgements
Presenter:
Vicky Storey & Tass Morrison
Description:
SHS Principal Vicky Storey and Community Engagement Chair Tass Morrison will acknowledge the Class of 2021 Valedictorians and Salutatorian.
Valedictorians- Mya Joyce & Olivia Atiyeh Salutatorian- Connor Riedman |
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3.2. Stayton High School Spotlight
Presenter:
Vicky Storey, Principal
Attachments:
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4. STUDENT BUSINESS
Description:
This agenda item is for monthly reports from the Stayton High School ASB president and for other requests/reports from students.
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4.1. 2021-22 Student Representative to School Board
Description:
Three students have submitted applications to be the student representative to the school board for 2021-2022. This will be an opportunity for Board members to meet them and for all parties to ask questions.
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4.2. Stayton High School ASB Report
Presenter:
Mya Joyce, ASB President/Student Rep. to the Board
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5. PUBLIC COMMENT
Description:
The meeting will now be opened to receive public comment. We value the time and initiative members of the public take to share their thoughts with the Board. The Board’s role during public comment is not to immediately respond, but to listen. If there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts in a respectful way. Should any public comment include complaints regarding a personally identifiable District staff member, the Board chair may direct the speaker to the proper administrative process found in Board policy KL which can be found on the table near the entrance of the room and on the District's website. Anyone who has filled out a public comment card is now asked to step forward and state their name and address. Please note that speakers will have three minutes to express their thoughts.
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6. REPORTS
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6.1. Superintendent's Report
Presenter:
Andy Gardner
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6.2. Business Director's Report
Presenter:
Jane Nofziger
Attachments:
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6.3. Student Success Act
Presenter:
Dave Bolin, Assoc. Superintendent
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6.4. Community Engagement Committee Report
Presenter:
Tass Morrison
Description:
The Community Engagement Committee is a sub-committee of the NSSD Board of Directors made up of NSSD staff and two board members. Tass Morrison is the committee chair and Alisha Oliver is a member of the committee. The May meeting was canceled, so there are no minutes to review.
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7. CONSENT AGENDA
Description:
In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated. Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.
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7.1. Approval of Meeting Minutes
Description:
The minutes from the previous month's meeting are submitted for Board review and approval.
Attachments:
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7.2. Licensed Staff Changes
Presenter:
Debi Brazelton, HR Director
Description:
School boards must approve the hiring and annual renewal and/or extenstions of the Licensed staff contracts. Any changes in Licensed staff since the last board meeting are listed below. Only new hires require board approval; building transfers, resignations and retirements are for information only.
New Hires (Board Action Required) Linda Luu, Mari-Linn- 5th grade Tamra Southerton, SIS/SMS- ELL Joseph Traeger, SHS- Vice Principal Matthew Jones, SHS- Science Olempiada Anfilofieff, SIS/SMS- SpEd (was classified staff at SHS) Wendi Nyquist, SHS- Counselor (was Drop out Prevention/CTE at SHS) Kyle Hughes, SHS -Math (has been temp) Karin Moneke, SIS- .5 job share 4th grade Resignations Emily Purdy, SIS .5 job share~effective 6/17/2021 Courtney Thompson, SIS .5 job share~effective 6/17/2021 FYI Diane Allen-Jackson, SHS/SIS/SMS Music-Retired/Hired back under SB 1049
Attachments:
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7.3. Board Policy Updates/2nd Reading
Description:
The following policy edits were recommended from OSBA as part of their Policy Plus service, typically as a result of new legislation or to revise outdated language. They were presented for a first reading in the April 15, 2021 meeting and are being brought back for a second reading/approval.
BBF-Board Member Standards of Conduct EEA-Student Transportation Services GBA-Equal Employment Opportunity JGE-Expulsion |
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7.4. Action on Consent Agenda
Description:
RECOMMENDED MOTION-CONSENT AGENDA
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8. UNFINISHED BUSINESS
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8.1. Superintendent Annual Evaluation Document
Presenter:
Laura Wipper
Description:
Board member Laura Wipper has been working to update the document, with input from other members, used to annually evaluate the District's superintendent. She presented her latest version to the Board in April. They asked to be allowed to review the document and come back together in May to finish the discussion.
In the meantime, OSBA has released an updated version of Board policy CBA- Qualifications & Duties of the Superintendent. The current version of the policy, which OSBA is suggesting be deleted, and the proposed version have both been included in the meeting materials. The current Supt. Evaluation document and two drafts of the proposed version for 2021-22 have also been included. Only the introductory remarks have been edited in Draft #3 (DR3) to attempt to combine verbiage from the current eval. document and those added to the proposed version (DR2). The Board will review all the materials to attempt to finalize the evaluation document and prepare board policy CBA for a first reading. |
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9. NEW BUSINESS
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9.1. PERS Unfunded Liability Bond-Resolution #052021A
Presenter:
Jane Nofziger, Business Director
Description:
Jane Nofziger has been discussing with the Board over the last few board meetings the idea of participating in a bond to invest for the District's unfunded PERS liability. The risk/reward analysis has concluded (see attachment), and now she is asking the Board to approve a resolution to move forward with the bond.
RECOMMENDED MOTION-RESOLUTION 052021A
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9.2. Budget Committee Member Appointment
Presenter:
Jane Nofziger
Description:
School boards appoint an equal number of community members to be a part of the district's budget committee. This results in the need for board action to fill vacant seats by appointment. Incumbents can be reappointed for additional three year terms at the discretion of the board without requiring a motion. This year, there were two openings and so the board needs to appoint the replacements. The Business Director is making the following recommendation for the vacancies:
Garrett Trott to replace Marcus Reedy Jennifer Tiger to replace Scott Miller RECOMMENDED MOTION-BUDGET COMMITTEE APPOINTEES
Attachments:
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9.3. Willamette Education Service District (WESD) Local Service Plan
Presenter:
Andy Gardner
Description:
Andy will review the list of services the District has contracted from the Willamette Education Services District for 2021-2022.
Attachments:
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9.4. Board Policy Updates/First Reading
Description:
The following policy edits were recommended from OSBA as part of their Policy Plus service, typically as a result of new legislation or to revise outdated language. They are presented for a first reading and will be brought back at the June 17, 2021 meeting for a second reading/approval.
IIBGA-Electronic Communications System IIBGA-AR-Electronic Communications System INDB-Flag Displays and Salutes JBA/GBN- Sexual Harassment JBA/GBN-AR1-Sexual Harassment Complaint Procedure JBA/GBN-AR2-Title IX Sexual Harassment Complaint Procedure JGA-Corporal Punishment
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10. INFORMATION ONLY
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10.1. Student Enrollment:
Description:
Current enrollment is approximately 2,145 across the District. Numbers for each school are listed below. Refer to the attachment for a breakdown by grade at each location.
Mari-Linn: 166 Sublimity: 346 Stayton Elementary: 346 Stayton Intermediate/Middle: 481 (SIS: 142 SMS: 339) Stayton High: 713 Options Academy: 93
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10.2. Future Agenda Items:
Description:
A list of possible future agenda items is attached as part of the board packet. Board members may request that additional items be posted to this list.
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10.3. Upcoming Board Events & Activities:
Description:
Information regarding activities across the District can be found on the website at www.nsantiam.k12.or.us
May 26, 2021 ~ NSSD Special Session/New Member Appointments 6:00 pm ~ Santiam Room, District Office June 3, 2021 ~NSSD Budget Committee Meeting 7:00 pm ~ Santiam Room, District Office June 7, 2021 ~ SHS Senior Awards Night 6:00 pm ~ Location TBA June 10, 2021 ~ SMS 8th Grade Promotion ~1:00-7:00 pm Sublimity 8th Grade Promotion ~ 4:45-7:00 pm Mari-Linn 8th Grade Promotion Parade ~ 6:30 pm June 11, 2021 ~ Stayton High School Graduation Ceremony 6:00 pm ~ Sublimity Harvest Festival Grounds June 17, 2021 ~Special Session/Budget Hearing ~ 5:30 pm June 17, 2021 ~Regular Session Board Meeting ~ 6:00 pm Santiam Room, District Office July 2021 ~ Special Session Meeting/Professional Development The NSSD Board & Superintendent will use this meeting to conduct the annual organizational business as indicated in policy BC/BCA as well as participate in whole-group learning and discussions to help oriente new board members. The date, time and location will be determined once all seats are filled and certified. The session will be open to the public. August 12, 2021 ~ NSSD Leadership Team Goals Workshop 8:00am -5:00 pm ~ Location TBD OSBA Virtual Conferences July 9, 2021-School Board Essentials (8am-4pm) July 10, 2021-Empowering Youth Voices (9am-4:30) July 23, 2021-Board Leadership (8am-1pm) July 24, 2021-Raising the Equity Question (8am-4pm) |
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11. BOARD ANNOUNCEMENTS
Description:
Announcements for this meeting:
Board Greeter for Next Month: Possible Future Agenda Items: |
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12. ADJOURN
Description:
Time:
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