April 15, 2021 at 6:00 PM - Regular Session

Description:  The Regular Session of the North Santiam School District’s Board of Directors is called to order at 6:00 pm. It is a "hybrid" meeting of the Board and the public is allowed to observe either in-person or via the Zoom link below. Occupancy limits inside the Santiam Meeting Room will be followed which may limit the number of the members of the public who can be present in the room at one time. On the agenda is a place for public comment. Those that wish to address the Board during this time must complete a public comment request available via the link PUBLIC COMMENT CARD prior to this point in the agenda. Comment cards are also available in person in the District Office (prior to 4:00 pm on the day of the meeting) or near the entrance of the Santiam Room. Speakers may offer objective criticism of school operations and programs however, the law prohibits the Board from hearing complaints regarding any personally identifiable District staff member. The Board asks that anyone wishing to communicate a complaint of this manner follow the proper administrative process in Board policy KL (Public Complaints). This information is available on the District website. 

Join Zoom Meeting
https://nsantiam-k12-or-us.zoom.us/j/82850017738?pwd=ckhseWJsYkszclJPNUp0bVF6NXhCZz09
Meeting ID: 828 5001 7738 Passcode: 449170

ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT: MIKE WAGNER
Tod Nau has provided advance notice he will be absent. 

PLEDGE OF ALLEGIANCE: MIKE WAGNER

Description:  Any changes to the agenda after posting on April 9, 2021 are noted below:

Added Attachments-

• 6.2:General Fund Board Financials 
• 6.4: 04.06.21 Community Engagement Meeting Minutes
• 7.1:03.18.21 Meeting Minutes-draft3 (attachment revised)
• 8.1: Policies BBF, EEA, GBEB-AR, GBA, GCBDD/GDBDD, JGE, & JHCC  
• 8.5: 2019-2021 Board Self-Eval Form & OSBA Sample Self-Eval Form

Added Agenda Items-

• 8.1:Board Policy Edits/Corrections
• 8.2:State Assessment for 2020-21 School Year

Removed Agenda Items-

DRAFT MOTION

Motion that the Board approves the meeting agenda as modified.  Motion Made By: Vote:

Description:  This item is set aside for informational presentations that are not recurring agenda items. This may include guest speakers and highlights on schools or programs in the District. 

Description:  This agenda item is for monthly reports from the Stayton High School ASB president and for other requests/reports from students.  

Description:  The meeting will now be opened to receive public comment. We value the time and initiative members of the public take to share their thoughts with the Board. The Board’s role during public comment is not to immediately respond, but to listen. If there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts in a respectful way. Should any public comment include complaints regarding a personally identifiable District staff member, the Board chair may direct the speaker to the proper administrative process found in Board policy KL which can be found on the table near the entrance of the room and on the District's website. Anyone who has filled out a public comment card is now asked to step forward and state their name and address. Please note that speakers will have three minutes to express their thoughts.

Description:  The Community Engagement Committee is a sub-committee of the NSSD Board of Directors made up of NSSD staff and two board members. Tass Morrison is the committee chair and Alisha Oliver is a member of the committee. The committee meets monthly and this item is for a monthly report of meeting minutes.

Description:  In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated.  Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.

Description:  The minutes from the previous month's meeting are submitted for Board review and approval. 

Description:  School boards must approve the hiring and annual renewal and/or extenstions of the Licensed staff contracts. Any changes in Licensed staff since the last board meeting are listed below. Only new hires require board approval; building transfers, resignations and retirements are for information only.

New Hires (Board Action Required)
Julie Rogers -ML (was a Classified employee)
Alliyah Hill-SUB (sas a temporary teacher, rehired)
Yara Coblentz-ML (new position; was a temporary Fuel Ed teacher for 20-21)
Lena Alpough-SES (Behavior Spec; replacing Traci Whiteley Davis)
Lillian Harrison-SMS (Behavior Spec; new position)
Morgan Fredricks-SMS (was a temporary counselor, rehired)
Katie Hurley-SES (was a temporary teacher, rehired; to replace Dana Fowler, now FuelEd teacher
Resignations 
n/a
Retirements 
n/a
Transfers
Ashley Mitchell-Transferring from SES to SMS to replace Carol Richards
FYI
Alan Kirby will be assuming the role of principal of NSSD Options Academy (previously held by Vicky Storey) in addition to his current duties.

Description:  DRAFT MOTION-CONSENT AGENDA

Motion that the Board approve the Consent Agenda including; 7.1- Minutes from the 03.18.21 Regular Session and  7.2-New hires: Julie Rogers, Alliyah Hill, Yara Coblentz, Lena Alpough, Lillian Harrison, Morgan Fredricks and Katie Hurley. Motion Made By: Vote:

Description:  The first section are edits or corrections that involve policies that were previously approved by the NSSD Board but OSBA has recommended the District make the indicated corrections. The edits can be accepted this month or brought back next month for the traditional second reading/approval.

JHCC & GBEB-AR- OSBA advised NSSD to reinstate a portion of a sentence that was ommitted
GCBDD/GDBDD- one of the lines that should have been struck out, was not 

The following policy edits were recommended from OSBA as part of their Policy Plus service, typically as a result of new legislation or to revise outdated language. They are presented for a first reading and will be brought back in the May 20, 2021 for a second reading/approval. 

BBF-Board Member Standards of Conduct
EEA-Student Transportation Services
GBA-Equal Employment Opportunity
JGE-Expulsion

Description:  Supt. Gardner will be discussing the requirements for administering state assessments under COVID-19 restrictions and the options available to school districts. 

Description:  Board member Laura Wipper has worked to update the Supt. Evaluation form to be utilized in the 2021-2022 school year. She will be sharing the latest version and asking for feedback. 

Description:  The Board will discuss and agree upon the process and timeline  to fill the current (and any possible future) vacancies on the NSSD Board of Directors. The discussion will include the content and number of questions that should be asked to the applicants.

Description:  The Board will discuss the process for completing the bi-annual self-evaluation. The form that was used for the most recent evaluation was attached as well as a sample from OSBA to use as a reference for other options. 

Description:  The School Board will now meet in Executive Session as pursuant to ORS 192.660 (2)(i)-Performance Evaluations for the purpose of reviewing their independent scores and comments from Superintendent Andy Gardner's annual evaluation  Any members of the public or staff members who are present will be asked to leave the meeting (except the board secretary). No official District-level decisions/motions may be made in Executive Session and when the discussion is concluded, the Board will return to open session and allow the public back into the Zoom meeting. 
 

Description:  The Zoom meeting will be reopened to the public and anyone remaining onsite will be allowed back into the meeting room. 

Description:  Current enrollment is approximately 2,117 across the District. Numbers for each school are listed below. Refer to the attachment for a breakdown by grade at each location. 

Mari-Linn: 163
Sublimity: 340
Stayton Elementary: 341
Stayton Intermediate/Middle: 473
(SIS: 139 SMS: 334)
Stayton High: 725
Options Academy: 75

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  Information regarding activities across the District can be found on the website at www.nsantiam.k12.or.us

May 20, 2021 ~ Regular Session Board Meeting:  
6:00 pm ~ Santiam Room, District Office

June 3, 2021 ~NSSD Budget Committee Meeting
7:00 pm ~ Santiam Room, District Office

June 17, 2021 ~Special Session/Budget Hearing ~ 5:30 pm
June 17, 2021 ~Regular Session Board Meeting ~ 6:00 pm
Santiam Room, District Office

July 15, 2021 ~ Regular Session Board Meeting
6:00 pm ~ Santiam Room, District Office

OSBA Virtual Conferences
July 9, 2021-School Board Essentials (8am-4pm)
July 10, 2021-Empowering Youth Voices (9am-4:30)
July 23, 2021-Board Leadership (8am-1pm)
July 24, 2021-Raising the Equity Question (8am-4pm)

Description:  Announcements for this meeting:

Board Greeter for Next Month:

Possible Future Agenda Items:

Description:  Time: