January 17, 2019 at 5:15 PM - Special Session
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1. CALL SPECIAL SESSION TO ORDER
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2. FACILITIES ASSESSMENT REPORT
Description:
A representative from McKinstry will present the findings from their recent facilities assessment of the North Santiam School District
Time:
5:15-5:45 pm
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3. RECESS
Time:
5:45-6:00
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4. CALL SPECIAL SESSION BACK TO ORDER, ROLL CALL, PLEDGE
Description:
We would like to welcome you to the Special Session of the North Santiam School District’s Board of Directors. This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public comment. Anyone in attendance, that isn’t on the agenda and wishes to address the Board during this meeting must fill out a public comment card that is available at the door and give it to the Board Secretary, Tonia Whisman. Due to confidentiality and liability issues, the Board cannot hear complaints against staff in an open session.
ACKNOWLEDGEMENT OF BOARD MEMBERS PRESENT: GARRETT TROTT PLEDGE OF ALLEGIANCE: GARRETT TROTT |
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5. ADDED/DELETED AGENDA ITEMS
Description:
Any changes to the board packet after posting on January 11, 2019 will be noted below:
Added Agenda Items- Additional Support Materials (attachments)- •11.2 General Fund Dec 2018 & Food Service Dec 2018 •11.4 Quarterly Leadership Team Reports Jan 2019 |
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6. APPROVAL OF THE AGENDA
Description:
MOTION- AGENDA APPROVAL
Motion that the Board approves the agenda as modified. Motion Made By: Vote: |
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7. SPOTLIGHT
Description:
This item is set aside for informational presentations that are not recurring agenda items. This may include guest speakers and highlights on schools or programs in the District.
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7.1. Board Recognition Month: Andy Gardner
Description:
Supt. Gardner will announce that Governor Kate Brown has declared January 2019 to be School Board Recognition Month and will acknowledge each member's service to the district.
Laura Wipper - serving since 2005 Tass Morrison - serving since 2006 Mike Wagner - serving since 2007 Tod Nau - serving since 2011 Garrett Trott - serving since 2012 Evan Smith - serving since 2015 Alisha Oliver - serving since 2017
Attachments:
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7.2. Stayton Intermediate/Middle School: Mike Proctor, Principal
Description:
Mike Proctor will share a report about Stayton Intermediate/Middle School. In addition, the AVID site administrator ,Jessica Roth, and elective teacher, Megan Schiedler, will be joined by AVID elective students to present information about the program to the Board.
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8. STUDENT BUSINESS
Description:
ASB president, Noah Oliver, will be present to update the Board regarding the activities at Stayton High School.
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9. RECESS
Description:
The Board Chair will call for a 10 minute recess.
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10. PUBLIC COMMENT
Description:
We will now open the meeting to public comment. We value the time and initiative members of the public take to share their thoughts with the board. Please note that speakers will have three minutes to express their thoughts. The board’s role during public comment is to listen; if there is follow-up necessary, we will direct our Superintendent to do so. Remember that we all model the way for our students, and we ask that everyone share their thoughts in a respectful way. Finally, the law prohibits us from hearing complaints against employees in a public meeting. If comments include a complaint about a specific person, please follow the complaint policy which can be found on the table next to the comment cards. If there is anyone in attendance at this time, who has filled out a public comment card and wishes to address the Board, please step forward and state your name and address.
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11. COMMUNICATION
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11.1. Superintendent's Report: Andy Gardner
Description:
Supt. Gardner will give the Board an oral report on the District and legislative issues regarding education.
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11.2. Financial Report: Jane Nofziger
Description:
The financial report has been included in the board packet for review. Jane Nofziger will be present to answer any questions.
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11.3. Community Engagement Sub-Committee Report: Tass Morrison
Description:
CE Sub-Committee Board Chair, Tass Morrison, will review the discussion from the most recent meeting.
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11.4. Leadership Team Quarterly Reports
Description:
The quarterly update report regarding progress toward 2018-19 goals have been included in the board packet.
Attachments:
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12. CONSENT AGENDA ITEMS
Description:
In order to make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated. Any item placed on the Consent Agenda may be removed at the request of any Board member prior to the time a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.
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12.1. Approval of Minutes
Description:
The minutes from the previous board meeting have been included for review and approval.
December 20, 2018-Regular Session Minutes
Attachments:
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12.2. Licensed Staff Report
Description:
The licensed staff report will be included in the board packet.
New Hires (Board Action Required)- Resignations (Board Information Only)- Pam Vandecoevering-SHS/SPED
Attachments:
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12.3. Action on Consent Agenda:
Description:
MOTION- APPROVAL OF CONSENT AGENDA
Motion that the Board accepts and approves the items listed in the Consent Agenda including 12.1- December 1, 2018 Regular Session Meeting Minutes. Motion Made By: Vote: |
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13. NEW BUSINESS
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13.1. Resolution in Support of Education Funding
Description:
OSBA asks that all school boards approve this resolution as a way to pledge support for the efforts of the "Oregonians for Student Success" campaign to ensure that Oregon's lawmakers prioritize investments to improve the educational outcomes in Oregon.
MOTION-Oregonians for Student Success Campaign, Resolution # 011719A Motion that the Board approves Resolution #011719A to pledge support for the Oregonians for Student Success campaign. Motion Made By Vote:
Attachments:
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13.2. 2019-2021 WESD Local Service Plan Resolution
Description:
The Willamette ESD Board of Directors approved their Local Service Plan (LSP) for 2019-21. The LSP Resolution must now be approved by the school boards they serve in preparation for next school year.
MOTION-2019-2021 Willamette ESD Local Service Plan Resolution Motion that the Board approves the 2019-2021 Willamette Education Service District Local Service Plan Resolution. Motion Made By: Vote:
Attachments:
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14. UNFINISHED BUSINESS:
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14.1. City Council Presentations: Garrett Trott
Description:
The Board will review the dates, times and draft presentations for the upcoming City Council meetings.
Lyons- Tuesday, February 26 @ 6:30 pm - Alisha, Mike, Andy Sublimity- Monday, March 11 @ 7:00 pm - Tass, Garrett, (date change from last meeting) Stayton- postponed |
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14.2. Proposed New Board Policy IKAAA.GCCB.GDCB-District Equity Policy
Description:
The Board reviewed a new proposed policy addressing the District's approach to equity in education. Board members discussed the policy and asked to remove the first paragraph and item #7 from the second page (as indicated on attachment) and resubmit the policy in the January board meeting for further discussion and possible approval.
POSSIBLE MOTION-IKAAA/GCCB/GDCB Motion that the Board approves new board policy IKAAA/GCCB/GDCB as (presented) (modified). Motion Made By: Vote:
Attachments:
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15. INFORMATION ONLY
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15.1. Gifts & Donations:
Description:
The following gifts/donations were accepted by schools in the District during the last month:
Julio R Gallo Foundation donated: •$8,000 to Stayton Intermediate/Middle School ($1,000 was designated for the school greenhouse) •$7,000 to Stayton High School ($6,000 was designated for the art/music/theater dept) • John & Nancy Peterson donated a stationary bike for training purposes to the Stayton High School wrestling department |
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15.2. Field Trip Report:
Description:
A list of the field trips taken and/or scheduled from September 2018 has been included in the board packet. New trips scheduled since the last board meeting are highlighted in yellow. Any overnight stays are highlighted in red.
Attachments:
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15.3. Student Enrollment:
Description:
Current enrollment is approximately 2,264 across the District. Numbers for each school are listed below:
Mari-Linn: 216 Sublimity: 368 Stayton Elementary: 363 Stayton Intermediate/Middle: 598 (SIS: 237 SMS: 361) Stayton High: 719
Attachments:
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15.4. Future Agenda Items:
Description:
A list of possible future agenda items is attached as part of the board packet. Board members may request that additional items be posted to this list.
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15.5. Upcoming Board Events & Activities:
Description:
Community wide events, high school athletics, and district-wide information can be found on the following websites:
www.staytonevents.com www.nsantiam.k12.or.us Stayton Booster Club Auction - February 9, 2019 Cascade Hall Oregon State Fairgrounds ~ 3:30-9:30 PM Silent Auction 3:30-5 PM, Dinner Served 6 PM, Oral Auction 7 PM Tickets on sale at STAYTONEVENTS.COMTickets $35.00 per person on-line or $40.00 at the door Regular Session-Board Meeting: February 21, 2019 6:00 pm ~ SES Cafeteria Lyons City Council Presentation: February 26, 2019 Lyons City Hall, 449 5th St, Lyons ~ 6:30 pm Stayton/Sublimity Chamber of Commerce Awards Ceremony: February 28, 2019 11:30 am ~ Foothills Church Special Session Board Meeting: March 7, 2019 6:00 pm ~ District Office Santiam Room Sublimity City Council Presentation: March 11, 2019 245 NW Johnson St, Sublimity ~ 7:00 pm Regular Session Board Meeting: March 21, 2019 6:00 pm ~ Stayton Elementary School |
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16. BOARD ANNOUNCEMENTS
Description:
Announcements for this meeting:
1. May 2019 Elections Board Greeter for Next Month: Possible Future Agenda Items: |
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17. ADJOURN
Description:
Time:
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