May 19, 2016 at 6:00 PM - Executive/Regular Session

Description:  The Board will review the Superintendent's performance evaluation with Superintendent, Andy Gardner.

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Description:  We would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors.  This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public participation. Anyone in attendance, that isn’t on the agenda and wishes to address the Board during this meeting must fill out a public participation card that is available at the door and give it to the Board's Executive Assistant.

Description:  Any changes to the board packet after posting will be noted below:

Added/Deleted Agenda Items After Posting-
OSBA Scholarship with attachment
2016-17 Revised Employee Calendar with attachment

Added or Revised Attachments to Board Packet After Posting-
Financial Information for April
OSBA Scholarship Information
Revised Working Policy JFG AR-Searches
Licensed Report
SHS Spotlight Presentation

Description:  MOTION- APPROVAL OF THE AGENDA 
I move the Board approve the agenda as modified.

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Description:  The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful.  The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions.  Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.  A copy of the policy and procedures on how to file a complaint are available at the back of the room, at any school office, from the Board's Executive Assistant, or from the North Santiam School District website.  If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.

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Description:  Alan will be presenting board awards to the following students with help from Laura Wipper:

Valedictorian Awards: Samantha Croff, Alexandria Hanna, Kalani Kliewer, Abigail Lucas, Karina Velasco
and Jordan Watkins.

2nd Statesman Journal All-Star Award: Kalie Harper

Robotics Award: Hotwires Robotics Team 2990 member, Joseph (Joey) DeRoest provided programming and technical support for the team as they went to the FRC World Championships.  The team made it to the semi-final round.

Skills USA Awards-Adviser Dale Sunderman: CNC Machining & Technician Programming- 2nd Place State Award and Representing Oregon in the National Competition: Casey Walbridge.  Safety- First Place State Award: Casey Walbridge, 2nd Place Award-Tyler Humphreys, and 3rd Place Award-Gage Shaffer.

Description:  Casey Walbridge has qualified to compete in the Skills USA National Competition.  Dale Sunderman will give the Board some information on this planned trip.

MOTION-APPROVAL OF OUT OF STATE FIELD TRIP
I move the Board approve the out of state field trip to the Skills USA National Competition as presented.

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Description:  Alan Kirby will present some of the great things happening at SHS.  The progress toward school goals at SHS was included as part of his Leadership Team Quarterly Report submitted in April to the Board.

Description:  Rachel will be in attendance with a member of the ASB leadership. They will give a report on what is happening with ASB at the high school.

Description:  Teachers and administration has been working together since January reviewing math materials to adopt for the 2016-2017 school year.  A public viewing of the materials will be held from 5:00-6:00 pm at Stayton High School prior to the Board meeting.  The materials will also be available for viewing by the public at the district office daily from 12:00-3:00 or by appointment until May 31, 2016. Dave will present the Math Curriculum Committee's recommendation to adopt Houghton Mifflin Harcourt's GO Math for grades K-8.

 MOTION-APPROVAL OF NEW MATH CURRICULUM
I move the Board approve the adoption of HMH GO Math for grades K-8.

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Description:  Andy will give the Board an oral report on the District.

Description:  Jane will be in attendance to answer any questions on the financial report for April and talk about moving the District from a "cash to accrual" accounting system.

Description:  This item is on the agenda to allow representatives of city councils within the District's boundary an opportunity to share information on upcoming city projects, grants, or community events that the school district or board members might participate in, or need information about.   

Sublimity City Council, Jim Kingsbury-
Stayton City Council, Jennifer Niegel-
Lyons City Council, Steve Baldwin/Mike Wagner-

Description:  The minutes have been prepared for the Executive/Regular Session and Special Session meetings held in April.  They are included in the board packet for review. 

•  April 18, 2016-Special Session Minutes
•  April 21, 2016-Executive/Regular Sessions Minutes

Description:  Teri has prepared a list with changes to licensed staff since the last Regular Session.  

New Hires- Nikita Noelcke-grade 6 SMS, Joanna Abraham, Grade 5 SMS, Alison Youel, Grade 5 SMS, Mary Nice-Grade 4 SIS, and Ruth Palfenier  (grade to be determined) SES.

Description:  MOTION- APPROVAL OF THE CONSENT AGENDA
I move the Board approve the Consent Agenda including: 10.1 the minutes from the April 18, 2016-Special Session and the minutes from the April 21, 2016-Executive/Regular Session; and 10.2 the approval of new hires: Nikita Noelcke, Joanna Abraham, Alison Youel, Mary Nice and Ruth Palfenier.

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Description:  Policy revisions presented have been prepared due to the needs of the District. 

FF/FFA & AR Naming Facilities and Establishment of a School Hall of Fame
The policy revisions are based on the previous discussion by the Board and the Community Engagement Committee on the naming of facilities and the establishment of a school Hall of Fame.  David Kinney submitted additional recommended revisions. 

JFG & AR-Student Searches
The policy revisions presented are based on a need for more clarification for administrators in certain circumstances.

Description:  The Board will be reviewing the Superintendent's evaluation with Andy Gardner during the Executive Session.  In order to extend his contract (with any changes to salary and benefits), the Board must approve a contract extension.

MOTION-APPROVAL OF CONTRACT EXTENSION
I move the Board approve a one year extension to the current Superintendent's Contract with a yearly salary of $ ______________________ for 2016-17.

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Description:  The Board received notification that the intent to apply for the OSBA Scholarship has been approved.  Mary will hand out a copy of the Board Self-Evaluation document for board members to complete, as part of one of the requirements that must be submitted to OSBA. It needs to be returned to her by June 5th for compilation prior to the June board meeting.

Description:  Board Chairman, Laura Wipper asked Mary Richards to gather some information on how districts are including high school student representation on the Board.  OSBA sent out a request to gather the information for NSSD.  Out of 220 school districts, only six responded to the request for information.  A summary of their responses is attached in the board packet.

Description:  Several mistakes to the calendar were found as staff began working with scheduling for next year. The issues have been fixed and the revised calendar is being brought back to the Board for approval.

MOTION-APPROVAL OF REVISED 2016-17 EMPLOYEE CALENDAR
I move the Board approve the revisions to the 2016-17 Employee Calendar as presented.

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Description:  Community wide events, high school athletics, and district-wide information can be found through the following website links:

www.staytonevents.com  
http://www.staytonathletics.com
http://nsantiam.orvsd.org/combined-calendar  

Other upcoming board activities and events include:

May 26, 2016 @ 7:00 pm in Santiam Room at DO
Budget Committee Meeting
(All board members should plan to participate)

June 2, 2016 @ 7:00 pm in Santiam Room at DO
Budget Committee Meeting-Tentatively Scheduled
(All board members should plan to participate)

June 7, 2016 Senior Awards Night
7:00 pm-SHS Auditorium

June 9, 2016 SMS 8th Grade Promotion
7:00 pm- SHS Gymnasium

June 10, 2016 SHS Graduation
7:00 pm on SHS Football Field

June 13, 2016 ML 8th Grade Promotion
6:30 pm in ML Gymnasium

June 13, 2016 SUB 8th Grade Promotion
7:00 pm in SUB Gymnasium

June 16, 2016 District-Wide Retiree Recognition
Grab and Go Breakfast and Coffee
8:00 am in SHS Auditorium

June 16, 2016 Budget Hearing/Special Session 6 pm
June 16, 2016 Regular Session 7 pm
Santiam Room on District Office Site

June 18, 2016 (Saturday) from 4-7 pm
@ Andy and Amber Gardner's
Retirement Picnic for Mary Richards

July 15-17, 2016 Summer Board Conference
Riverhouse Conference Center in Bend

July 30, 2016 SummerFest 9am-3pm
Old Downtown Stayton

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:   Student enrollment is at 2266 students.  A list of enrollment at all schools, separated by school and grade level is attached as part of the board packet.

Description:  Attached in the board packet is a list of field trips taken and/or planned during the months of April-June, as of April 13, 2016.  Overnight field trips are highlighted.

Description:  Any gifts/donations received will be listed below for the Board's acknowledgement.

•  Kim Brandner donated items for classroom crafts and the 3B store to SES
•  Jonathan Ehmig donated $500 toward the cost of the trip to Newport for students at SES

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