October 17, 2013 at 7:00 PM - Regular Session

Description:  We would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors.  The Board's mission is to prepare all students for continuing education, work, and citizenship. As we make decisions, our guiding principal is to do what is best for kids, and our vision is to change kids' lives!

This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public participation. Anyone in attendance, that isn’t on the agenda and wishes to address the Board during this meeting must fill out a public participation card that is available at the door and give it to the Board Secretary, Mary Richards.

Description:  Any changes to the board packet after posting will be noted below:

Agenda Item Information:
•  Added an additional donation (10.3~Gifts and Donations)

Attachments:
•  10.04.13 Community Engagement Minutes (6.4)
•  Added Achievement Compact Submission Information for 2013-14 (8.1)

Description:  MOTION
I move the Board approve the agenda as presented (or modified).

By:
Second:
Vote:

Description:  The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful.  The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions.  Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.  A copy of the policy and procedures on how to file a complaint are available at the back of the room, at any school office, from the board secretary, or from the North Santiam School District web site.  If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.

Description:  The State Report Cards for NSSD and each school are attached. Dave will talk about the ratings and answer any questions that you may have during his presentation.

Description:  Andy will give the Board an oral report.  Leadership Team board reports will be part of the board packet in November.

Description:  A financial report has been submitted by Jane for the month of September.  She will be present to answer any questions the Board may have.

Description:  This item is on the agenda to allow representatives of each city council in the District an opportunity to share information on upcoming city projects, grants, or community events that the District or Board might participate in or need information about.  Welcome Joanie Wigginton, who is the new liaison for Sublimity City Council.

Description:  The Lyons Fire Department Chili Feed was held on Saturday, October 5th.  The NSSD booth had some informational and marketing items to hand out along with samples of NSSD chili. The District won the "People's Choice" award for the best chili as voted on by those who tasted samples.  Tass, Mary, Mike, an Andy helped to set up and man the booth during the event.

Attached are minutes from recent Community Engagement meetings.

Description:  A list of upcoming events in the North Santiam area can be found at www.staytonevents.com.  A copy of what is currently listed online is in the board packet. 

Description:  Andy will give the Board an update on activities and schematic designs as well as a copy of the financial report from eBuilder as presented by Jane Nofziger to the Community Bond Oversight Committee (CBOC).

Attached are recent minutes or notes from recent CBOC, Bond Executive Committee, and bond update meetings.

Description:  Mary has prepared the minutes from the board meeting last month, which are attached in the board packet for your review and approval. All past "approved" minutes have been posted to the BoardBook website.

•  September 19, 2013-Special/Executive Session
•  September 19, 2013-Regular Session

Description:  At the time of this posting, there are no new licensed or administrative hires to approve.

Description:  MOTION-CONSENT AGENDA
I move the Board approve the September 19, 2013-Special, Executive, and Regular Session minutes.

By:
Second:
Vote:

Description:  Dave has prepared portions of the AC submission for your information as requested, which are attached as part of the board packet. He will be present to answer any questions you may have.

Description:  Jodi has prepared the "skeleton" first draft of the Annual Report.  She will hand out possible options for the cover for the Board to review. During the next month, Leadership Team members will begin drafting and submitting information for content.

Description:  Tass will talk about the framework for the Board Dinner to be held on October 23, 2013 at 6:00 p.m. at Mari-Linn School.  There will be about 21 people attending from the Board and District.  Carol Samuels will be in attendance to talk about PERS.  Representative Sprenger and Senator Fred Girod will also be in attendance to informally talk about educational issues.

Description:  Students have requested to organize the "Question Society".  They will discuss and debate any topic involving philosophy, economics, political theory, sociology, culture, or morality through a structured, factual debate or discussion.  Ryan Sheldon, social studies teacher at SHS, has agreed to be the advisor for the organization.  Although they do not plan to do fund raising at this time, an ASB account will need to be made available to them should they need it at any time.

The Board must approve of the formation of this organization and their ability to access an ASB account as needed. 

MOTION
I move the Board approve the formation of the Question Society at SHS, and grant permission for them to set up an ASB account if they wish to do so.

By:
Second:
Vote:

Description:  Enrollment is down from last year by about 10 students, even with the large incoming K class. A student count chart broken down by school and grade is attached.

Description:  Attached is a list of field trips taken in September and early October, with upcoming October trips listed.

Description:  The following donations and gifts need to be acknowledged by the Board. Letters have been prepared and will be mailed after they have been signed by the Board Chairman, Tass Morrison.

• Jonathan Warren Woods~26 jigsaw puzzles to SMS and SHS (value $130)
•  Gary Cusick~ laptop computer to SUB (value $600)
•  Heilbronner Family~ $30 to Tracy Herrold Needy Child Fund at SES
•  Frank Foundation~ $4000 toward technology at ML
•  Ferguson Family~ Chromebook to SUB (value $279)
•  Jim and Donette Paige~ Choir Dress (value $30)

Description:  • October 23, 2013~ Board/Leadership Team Dinner at Mari-Linn School (6pm)
• OSBA Annual Convention~ November 15-17, 2013 in Portland
• Regular Session~ November 21, 2013 at the District Office (7pm)

Description:  A list of possible future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  This time is reserved on the agenda for the announcements of upcoming board conferences and workshops or for reports on recent workshops/conferences attended by board members. 

• The OSBA Regional Dinner Meeting, held on October 3rd at WESD, was attended by Tass and Garrett.  They will give a short report about the meeting.

• OSBA Convention (scheduled for Nov 15-17)~Tass Morrison, Mary Richards, Andy Gardner, Garrett Trott, and Laura Wipper plan to attend.

• Board Dinner Meeting (scheduled for Oct 23)~ 6:00 Dinner, 6:30-7:30 Round Table Discussion

Description:  Time: