November 15, 2012 at 7:00 PM - Regular Session

Description:  Mike Gone

We would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors.  This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public participation. Anyone in attendance, that isn’t on the agenda and wishes to address the Board during this meeting must fill out a public participation card that is available at the door and give it to the Board Secretary, Mary Richards.

Description:  Added attachments to the board packet are noted below:

•  Attachment~BBBB for Oath of Office
•  Attachments~Additional MT Board Reports
•  Attachment~Bond Financial Documents
•  Attachment~October Financial Report
•  Attachment~ADM Financial Report
•  Attachment~Revised Minutes for October 18, 2012
•  Attachment~Spotlight Presentation for Sublimity Schools

Description:  MOTION: 
I move the Board approve the agenda as presented (or modified).

By:
Second:

Description:  The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful.  The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions.  Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.  A copy of the policy and procedures on how to file a complaint are available at the back of the room, at any school office, from the board secretary, or from the North Santiam School District web site.  If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.

Description:  Missy will be sharing the progress of her goals and the PLC work being done in her building.

Description:  Management Team monthly reports have been posted to the Board Book web site.  Andy will give the Board an oral report.

Description:  This item is on the agenda to allow an opportunity to share information between communities in the District regarding upcoming city projects, grants, or community events that the school district or board members might participate in or need information about. 

Description:  A list of upcoming events in the North Santiam area can be found on the Stayton Events web site at www.staytonevents.com.  Events that board members may be interested in attending are listed as an attachment in the board book packet. 

For those board members interested: Stayton City Council meetings are scheduled for the third Monday of the month at 7:00 p.m.; Sublimity City Council meetings are scheduled for the second Monday of the month at 7:00 p.m.; Lyons City Council meetings are scheduled for the fourth Tuesday of the month at 6:00 p.m.

Description:  Mary has prepared the minutes from the board meetings last month, which are attached in the board book packet for your review and approval. All past "approved" minutes have been posted to the board books web site.

• October 18, 2012~ Special/Regular Session

Description:  A list of any licensed employee changes prior to the board meeting will be available as an attachment under this heading.

Description:  MOTION:
I move the Board approve and accept the items listed in the Consent Agenda as presented (including: 7.1~ the revised minutes from the October 18, 2012-Special/Regular Session; and
7.2~ the temporary hiring of Teri Vanloon for the ELL Welcome Center).

By:
Second:

Description:  In the board packet there is an attachment regarding the resolution to adopt the proposed 2013 OSBA legislative policies and priorities as spelled out in the document.  The Board needs to vote on the resolution so that it can be submitted to OSBA as part of the December election process.

MOTION:
I move the Board approve Resolution #1 to adopt the proposed legislative policies and priorities for OSBA as presented.

By:
Second:

Description:  Mike has noted that he will be unable to be at the meeting on the 15th, but that he wholeheartedly endorses Tass Morrison for this position and feels she has done an outstanding job in completing the term that was vacated earlier in the year.

The Board nominated Tass Morrison to fill Position #11 on the OSBA Board of Directors. There is also another candidate named Gemma Punto from Woodburn School District. The OSBA candidate personal and professional resume for both Tass and Gemma are attached for the Board's review. The Board must now vote for one of the two for position #11 on the OSBA Board.

MOTION:
I move that the Board cast a unanimous vote for Tass Morrison to continue as the representative for position #11 on the OSBA Board of Directors.

By:
Second:

Description:  Students at Stayton High School would like to start a Multi-Cultural Club. Sunshine McFall, one of the new teachers at the school, has volunteered to be the advisor.  This club is designed for students to learn more about the cultures of other countries and populations.  They will be doing fund raisers in order to support their activities and must have board approval in order to obtain an ASB account and meet regularly at the high school. 

MOTION:
I move that the Board approve the formation of the Multi-Cultural Club at Stayton High School and authorize it to use the ASB account for fund raising purposes. 

By:
Second:

Description:  Andy will talk to the Board about the structure of the Bond Executive & Community Oversight Committee and the process to be used for decision making, oversight, and intermittent reporting to the Board. 

Description:  At this time the design and outline of the Annual Report has been completed by Jodi Hack. She will insert the submissions by directors as they come in.  A copy of the draft will be available at the meeting for your review.  The final edited version should be ready to print and distribute by the end of November. 

Description:  The current list of field trip requests to be taken in November and December is attached in the Board Book Packet.

Description:  The attached enrollment report format is new, but is much more comprehensive as far as part-time and full-time student counts.  Those highlighted in yellow are enrollments that are less than full-time. The Regis/Home School field at the high school is used for students who are only enrolled in sports. The District does not receive any funding for these students.

Description:  The following is a list of gifts and/or donations that the District has received since the last board meeting.  Thank you letters are being sent out.

Julio Gallo Foundation~Mr and Mrs James Coleman       $6,000        Stayton Middle School        

Description:  Upcoming board activities include:

• November 17, 2012~ ODE Presentation starting at 9am at the District Office
• December 20, 2012~ Special/Regular Sessions starting at 6pm at the District Office

 

Description:  A list of future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Description:  This time is set aside for comments on board activities or announcements. Several board members attended the OSBA Annual Convention this past week and may want to share some of the information they gathered while there.

Description:  Time: