March 17, 2011 at 7:00 PM - Regular Session
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1. CALL TO ORDER, ROLL CALL, PLEDGE OF ALLEGIANCE
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We would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors. This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public participation. Anyone in attendance, that isn’t on the agenda and wishes to address the Board during this meeting must fill out a public participation card that is available at the door and give it to the Board Secretary, Mary Richards.
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2. ADDED AGENDA ITEMS
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Changes to the Agenda (after posting) include:
(1) the addition of MT report sfor Robert Abdou (SHS) and Toni Silbernagel (Food Service) (2) the addition of an attachment to item 6.4~ the draft minutes from the last CE Committee meeting (3) the addition of an attachment to item 8.2~ Budget Committee Member Information |
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3. APPROVAL OF THE AGENDA
Description:
MOTION: I move the Board approve the agenda as presented (or revised).
By: Second: |
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4. PUBLIC PARTICIPATION
Description:
The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful. The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions. Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session. A copy of the policy and procedures on how to file a complaint are available at the back of the room, at any school office, from the board secretary, or from the North Santiam School District website. If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.
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5. SPOTLIGHT
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5.1. Mari-Linn School:
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Presenter: Jeri Harbison, Principal
Jeri plans to share student achievement information with the Board and display some student Science Fair projects. The board meeting this month will be held in the library, instead of the traditional cafeteria area. |
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5.2. Choir Fund Raising Update~England Trip:
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Presenter: Diane Allen Jackson, Music Teacher
Diane plans to attend the board meeting and give the Board an update on their fundraising efforts towards their planned trip to England next year. She has put together a powerpoint show of pictures from recent fund raisers. |
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6. COMMUNICATION
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6.1. Superintendent's Report and State School Funding Update:
Description:
Presenter~Andy Gardner, Superintendent
Management Team monthly reports from principals, directors, and supervisors are included in the attached board packet. Andy will give the Board a verbal report and also discuss the latest developments in State School Funding.
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6.2. City Council Liaison Communications:
Description:
Representatives: David Kinney (Stayton), Brandon Hamilton (Sublimity), and Leanne Lail (Lyons)
This item is on the agenda to allow representatives of each community in the District to share information on upcoming city projects or community events that the school district or board members might participate in. |
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6.3. Upcoming Community Events:
Description:
Stayton Events Website
A list of upcoming events in the North Santiam area can be found on the Stayton Events website. Those that are community related are listed, as an attachment, in the board packet.
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6.4. Board Announcements/Committee Reports:
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Board and Committee Members
Any board meeting announcements or committee reports will be posted in this area. Board members can find information on the District Survey in the Resources area of Board Books. Committee members will discuss the last two community forums held in February and March.
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7. CONSENT AGENDA ITEMS
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7.1. Minutes:
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Submitted by Mary Richards, Board Secretary
Mary has prepared the minutes from the last two board meetings, which are attached in the board packet for your review and approval.
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7.2. Personnel:
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Submitted by Teri Butler, Human Resources Director
There are no licensed personnel changes to report at this time. |
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7.3. Policy Adoption/Revisions:
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Submitted by Mary Richards, Board Secretary
Attached are copies of the policy adoptions/revisions presented for their first reading at the last Regular Session. The board may either approve them as presented or request that specific policies be removed for further discussion. |
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7.4. Action on Consent Agenda:
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MOTION
I move the Board approve Consent Agenda item 7.1-the minutes from the February 17, 2011 Regular/Executive Session and the minutes from the March 3, 2011 Special/Executive Session; and item 7.3-the approval of revisions to policy BBFA, BBFB, DJ, DJC, GBC, GCBF, IGAI, and JBA-GBN-JFCF-GBNA, and the deletion of policy EBBCC. By: Second: |
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8. NEW BUSINESS-ACTION/REPORTS & DISCUSSION
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8.1. School Calendars for 2011-12 and 2012-13:
Description:
Presenter~Andy Gardner, Superintendent
Attached in the board packet are drafts for the 2011-12 and 2012-13 School Calendars. They have been reviewed by a committee that was made up of administrators, classified, licensed, and confidential staff members who are recommending the approval of the 2011-12 calendar. The 2012-13 calendar presented will remain in a draft form until next year. It is set up ahead of time to allow for professional development and school activity planning. Changes include a September start date for both years. MOTION: I move the Board approve the 2011-12 School Calendar as presented. By: ___________________________Second: __________________________ |
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8.2. Revised 2011-12 Budget Calendar/Appointment of New Budget Committee Members:
Description:
Presenter~Jane Nofziger, Business Manager
An revised version of the budget calendar is included in the board packet. It allows for later dates for the finalization of the budget. Jane will also be submitting a list of new budget committee members for the Board to approve. MOTION: I move the Board approve the revised 2011-12 Budget Calendar. By: _____________________________Second: ___________________________ MOTION: I move the Board appoint the following as Budget Committee Members for a three year term starting in May 2011~ (Names) By: _____________________________Second: ___________________________ |
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8.3. Dedication of Softball Field~Lewis J. Lamb:
Description:
Presenter~Andy Gardner, Superintendent
A parent group supported by the Booster Club would like to designate the softball field at Stayton High School as the Jay Lamb Memorial Field in honor of Lewis Jay Lamb who coached many students in both the Stayton and Turner areas. Jodi Hack noted that Emery and Son's has donated the sign and Freres Lumber has donated bark dust for beautification of the field. Upon the Board's approval the date for the dedication will be finalized as April 14th. MOTION: I move the board approve the designation of the SHS Softball Field as the Jay Lamb Memorial Field. By:___________________________Second: ___________________________ |
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9. UNFINISHED BUSINESS--ACTION/REPORTS & DISCUSSION
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10. INFORMATION ONLY
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10.1. Enrollment:
Description:
Submitted by Mary Richards, Board Secretary
A copy of the current enrollment form is attached in the board packet. The student head count is at 2452, with the FTE at 2366.
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10.2. Field Trip Requests:
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Submitted by Mary Richards, Board Secretary
A copy of all field trip requests made during the past month is attached in the board packet.
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10.3. Recognition of Gifts:
Description:
Submitted by Mary Richards, Board Secretary
A list of donations/gifts to the District is below. Thank you letters are being sent out. Stayton Christmas and Craft Bazaar $1000 (Cash Donation) FFA Club at SHS |
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10.4. Upcoming Board Meetings & Activities:
Description:
Submitted by Mary Richards, Board Secretary
A list of the upcoming board meetings and activities for the next month are below: March 30 OSBA Regional Webinar 8:30 am District Office April 8 Spring Workshop~MT Goals 4:00 pm District Office April 9 Spring Workshop~MT Goals 8:00 am District Office April 21 Special/Regular Session 6:00 pm District Office May 18 OSBA Regional Webinar 8:30 am District Office |
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10.5. Future Agenda Items:
Description:
Submitted by Mary Richards, Board Secretary
A list of future agenda items is attached as part of the board packet. Board members may request that additional items be posted to this list.
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11. BOARD REPORTS
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Board Members
This time on the agenda is reserved for information on recent workshops and conferences attended or OSBA committee or board reports. |
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12. ADJOURN
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