February 17, 2011 at 7:00 PM - Regular Session

Description:  We would like to welcome you to the Regular Session of the North Santiam School District’s Board of Directors.  This is an open meeting of the Board and the public is allowed to be present to observe. On tonight’s agenda is a place for public participation. Anyone in attendance, that isn’t on the agenda and wishes to address the Board during this meeting must fill out a public participation card that is available at the door and give it to the Board Secretary, Mary Richards.

Description:  Changes to the Agenda:
Moved Auditors Review from 8.4 to 6.2
Posted additional audit pages under 6.2*
Posted WESD Resolution Service Options under 5.3*
Post Market Place Discussion under 6.4
Add Updated Personnel list under 7.2* and Revise Motion under 7.3
Post Division 22 Assurance Checklist under 8.4*
Posted Annual Report under 8.5--HANDOUT
Post Budget Committee Names under 9.1*
* new pdf links are attached in the board book packet for quick reference prior to meeting

Description:  MOTION:  I move the Board approve the agenda as presented (or revised).
 
By:                                                          Second:                                                          

Description:  The Board welcomes public comments on topics and concerns that affect the education of students. When stating an opinion before the Board, a statement of facts on which the opinion is based is particularly helpful.  The Board is also interested in your comments for viable solutions and ways of involving others who would be affected by the offered solutions.  Due to confidentiality and liability issues the Board cannot hear complaints against staff in an open session.  A copy of the policy and procedures on how to file a complaint are available at the back of the room, at any school office, from the board secretary, or from the North Santiam School District website.  If there is anyone in attendance at this time, who has filled out a public participation card and wishes to address the Board, please step forward and state your name and address.

Description:  Paula Vawter, Principal
Paula Vawter will introduce students that have submitted their speeches and were chosen to represent Stayton Middle School in a contest sponsored by the Rotarians. 

Description:  Mike Wagner
A list of honors students for the Class of 2011 is included in the Board Packet.  These students include the top 10 academic students with Austin Smith named as the Valedictorian and Nick Abdou named as the Salutatorian.  Austin Smith has also been named by the Statesmans Journal as the Conference Academic All Star. 

Robert Abdou will introduce both students and then Board Chairman--Mike Wagner will present awards to Austin Smith and Nick Abdou for their academic efforts over the past four years and wish them well as they move forward with their own goals and opportunities in the future.

Description:  Pat Evenson-Brady, Superintendent of WESD
The new Superintendent of WESD describes herself as a product of Oregon public education—from elementary school in Hillsboro to high school in Beaverton to university education at Portland State and her Ph.D. from the University of Oregon.  She will be presenting the WESD Resolution Service Options for 2011-12.   The District will work with the WESD to define the needs of the District for the 2011-12 school year in relation to Resolution Services, Resolution Dollars, and Transit Dollars. The Board needs to approve the options attached in the board packet in able for the District to move forward in the budgeting process for these services.

MOTION: I move the Board approve the 2011-12 WESD list of Resolution Options for North Santiam School District as presented.

By:                                                             Second:                                                             

Description:  Andy Gardner, Superintendent
Management Team monthly reports from principals, directors, and supervisors are included in the attached board packet.  Andy will give the Board a verbal report and also discuss the latest developments in State School Funding.

Description:  Jane Nofziger, Business Manager
A representative from the District's Auditing Firm, Pauly Rogers and Company PC, will be on hand to discuss the audit and answer any questions you may have.  Copies of the audit were mailed out eariler in the month.  A copy of their summary letter is iattached n the board packet.

Description:  David Kinney, Brandon Hamilton, and Doug Morgan
Brandon Hamilton and David Kinney have been assigned as City Council liaisons for Sublimity and Stayton respectively.  Doug Morgan as the newly elected Mayor of Lyons will be the liaison for Lyons until the City has a chance to assign the duty to someone else on the council. 

Description:  Stayton Events Website
A list of upcoming event in the North Santiam area can be found on the Stayton Events website.  Those that are community related are listed in the board packet.

Description:  Board and Committee Members
Any board meeting announcements or committee reports will be posted in this area.  Attached are the draft minutes from the last two Community Engagement meetings.

Board members also need to sign up to help with the MarketPlace booth on March 5th from 10:00 a.m. to 3:00 p.m.  Jodi will set up the booth and board members along with the Superintendent will man the booth that day.

Description:  Mary Richards, Board Secretary
Mary has prepared the minutes from the last board meeting, which are attached in the board packet for your review and approval.

Description:  Teri Butler, Human Resources Director
Teri has prepared the attached information on new hires, retirements, and leaves of absence.  There is also a copy of the letter of resignation submitted by Janey Dustin.

Description:  MOTION
I move the Board approve Consent Agenda items 7.1-the minutes from the January 20, 2011 Special and Regular Sessions; and 7.2-the approval of the retirements of Janey Dustin, Karen Bish, and Christy Huddleston; the resignations of Emily Bruggeman, Desiree Satterfield, and Brenda Pell, and the temporary hiring of Katelyn Burke.

By:                                                           Second:                                                          

Description:  Andy Gardner, Superintendent
Cindy Schumacher has requested the approval for a Future Farmers of America (FFA) Club at Stayton High School.  Cindy teaches Agricultural program classes at SHS and will be the Club Advisor. 

MOTION
I move the Board approve FFA as an ASB affiliated Club at Stayton High School with full access to an individual ASB account for fundraising deposits and expenditures for club activities. 

By:                                                              Second:                                                        

Description:  Andy Gardner and Mary Richards
Mary Richards has prepared policy revisions and administrative rule (AR) revisions which are attached in the board packet.  These changes are all recommended by OSBA and come as a result of changes to the law.  They include the following policy codes:

JHFF-AR:  Sexual Conduct Complaint Form
JBA/GBN/JFCF/GBNA & AR:  Harassment & Harassment Complaint Procedures
BBFA: Board Member Ethics and Conflicts of Interest
BBFB: Board Member Ethics and Nepotism
GBC & AR: Staff Ethics
GCBF: Break in Service
IGAI: AIDS/HIV, Sexually Transmitted Diseases, Health Education

Description:  Mary Richards
This policy was originally set forth based on the requirements of the law.  Senate Bill 1006 amended ORS 30.802 deleting the requirements identified in this policy.  OSBA recommeded that it be deleted.

Description:  David Bolin, Associate Superintendent
David has been working with building principals and department directors and supervisors to review the requirements for the Division 22 Assurances.  He will be presenting the information contained in this report and describe areas where the District may be deficient with a plan of action to improve, as required by the Oregon Department of Education.  Once he has completed this report it will be posted as an attachment in the board packet.

Description:  Jodi Hack, Communications/Grant Coordinator
Jodi Hack has been working on the Annual Report.  Please review and give feedback to Jodi so that revision can be made and a final copy submitted for printing and distribution by March.  It will be posted to the board packet as soon as the final submissions have been received. 

Description:  Jane Nofziger, Business Manager
Last month Jane Nofziger presented a draft of the budget calendar.  Attached in the board packet is a copy of the final calendar that needs to be approved by the Board.  She will also discuss the need for additional people on the Budget Committee.

MOTION
 I move the Board approve the 2011-12 Budget Calendar as presented (or revised).

By:                                                                    Second:                                                            

Description:  Mary Richards, Board Secretary
A copy of the current enrollment form is attached in the board packet.  Revisions are bolded in the upper boxes.  Added is the monthly count on additional weighted funding, known as ADMw.  The number of students getting additional weighting has been revised. Mary counted the ELL student as getting 1.0 additional FTE in January, when they should have been calculated as .50 FTE.  The enrollment form is used to notify board members of monthly enrollment numbers and is not an official submission of our enrollment, but these revisions significantly change the numbers given to the Board last month.  Also never addressed in these numbers is the enrollment of students that are funded based on their hours of education in the District such as dual enrolled students (Regis and home school students) as well as tutored students. 

Description:  Mary Richards, Board Secretary
A copy of all field trip requests made during the past month is attached in the board packet.  There is one overnight trip request for the Dance Team to attend their State Competition in March.

Description:  Mary Richards, Board Secretary
A copy of all gift/donation forms submitted to the District will be attached in this area.  Thank you letters are being sent out.

Description:  Mary Richards, Board Secreary
March 3, 2011            Special Session                    District Office                7:00 pm
March 18, 2011          Regular Session                   District Office                7:00 pm

Description:  Mary Richards, Board Secretary
A list of future agenda items is attached as part of the board packet.  Board members may request that additional items be posted to this list.

Added for March:
Appointment of New Budget Committee Members 

Description:  Board Members
This time on the agenda is reserved for information on recent workshops and conferences attended or OSBA committee or board reports.

Description: