July 8, 2016 at 12:00 PM - ORGANIZATIONAL MEETING
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1. Call to Order / Pledge of Allegiance / Roll Call - Chair Thomas
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2. Agenda Adjustments and Approval - Chair Thomas
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3. Approval of Minutes - Chair Thomas
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3.a. Budget Committee - May 2, 2016; Work Session & Regular Board Meeting - June 13, 2016
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4. Consent Agenda - Chair Thomas
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4.a. Staff Assignments
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4.b. Out of State Field Trips
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4.b.1) NMHS Cross Country - Brookings, OR - Sept. 10, 2016
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4.b.2) NMHS Cross Country - Palo Alto, CA - Sept. 30 - Oct. 1, 2016
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4.c. Foreign Exchange Program - Revised
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5. District Reports
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5.a. Superintendent - Dr. Brian Shumate
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5.b. Chief Operations Officer - Mr. Brad Earl
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6. Action Agenda
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6.a. Election of Board Chair - Chair Thomas
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6.b. Election of Board Vice Chair - Board Chair
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6.c. Appoint District Clerk - Superintendent Brian Shumate
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6.d. Appoint Deputy Clerk - Brad Earl, budget officer and custodian of funds with authorization to sign district checks, make payments, accept quotes and award bids, execute interfund loans and/or cash advances in accordance with ORS 294-460, invest funds, and sign contracts
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6.e. Designation of authorized second signer of checks - John Petach
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6.f. Designation of authorized representative for federal entitlements/grants - Terri Dahl
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6.g. Designation of legal counsel and bond counsel for 2016-2017 - Firm of Brophy Schmor LLP; Garrett Hemann Robertson P.C.; Hungerford Law; and the firm of Mersereau Shannon LLP for bond counsel
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6.h. Designation of official newspaper for legal notices - Mail Tribune
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6.i. Designation of financial auditors for 2016-2017 - Pauly, Rogers and Co., P.C.
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6.j. Designation of financial advisor - Lewis Young Robertson & Burningham, Inc.
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6.k. Designation of depositories for district funds - Key Bank, State of Oregon Investment Pool, Banner Bank, U.S. Bank
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6.l. Designation of insurance carriers for 2016-2017
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6.l.1) Workers' Compensation - SAIF, WHA Insurance (agent)
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6.l.2) Employee health and benefits consulting - Mercer Health & Benefits, LLC (agent)
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6.l.3) Student accident insurance carrier - Myers-Stevens & Toohey & Co. Inc.
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6.m. Establishes limit for Government Crime Policy at $500,000
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6.n. School Board Policies - Second Reading
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6.n.1) Policy DN - Disposal of School Property
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6.n.2) Policy GCBDC/GDBDC - Domestic Violence/Harassment/Sexual Assault/Stalking Leave
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6.n.3) Policy IGDE - Student Activity Fees
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6.n.4) Policy JE - Attendance
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6.n.5) Policy JEA - Compulsory Attendance
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6.n.6) Policy JHCDA - Administering Injectable Medicines to Students
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6.n.7) Policy JN - Student Fees, Fines and Charges
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7. Items for Information & Discussion - Board Chair
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7.a. Designation of insurance carriers for 2016-2017 - District property and liability insurance - PACE, WHA Insurance (agent) (approved at May 23, 2016 Board meeting)
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7.b. Board Retreat
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8. Announcements - Board Chair
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8.a. Special Board Meeting - July 8, 2016 @ 5:30 p.m. - Room 254
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8.b. OSBA Summer Board Conference - July 15 - 17, 2016, Riverhouse Convention Center, Bend, OR
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8.c. School Board Retreat - August 3 - 4, 2016 @ 8:00 a.m. - Inn at the Commons
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9. Adjourn - Board Chair
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