April 24, 2024 at 6:30 PM - Organizational Budget Committee Meeting
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1. Call to Order - Organizational Budget Committee Meeting - 6:30pm to 9:00pm
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2. Land Acknowledgement
Description:
Truth and acknowledgment are critical to building mutual respect and connection across differences. Please take a moment to consider the many legacies of violence, displacement, migration, and settlement that bring us together here today. The Parkrose Board of Education begins this effort by acknowledging that we are gathering on the ancestral and unceded lands of the Chinook, Multnomah, Kathlamet, Clackamas, Cowlitz, Tualatin, Kalapuya, Molalla and many other tribes who made their homes along the Columbia River in the Portland area. We pay respect to their elders past and present. We acknowledge them as the past, current and future caretakers of this land.
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3. Approve Agenda
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4. Public Comment Procedure
Description:
If you wish to submit a public comment on-line before, or during this Board Meeting, please follow link to the electronic public comment form before "Reading of Public Comments" on the agenda: https://forms.gle/5sUjRZjxJikqmqVg9
For in-person public comment, please fill out an Intent-to-Speak card before the meeting begins. |
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5. Welcome and Introductions
Presenter:
Superintendent Michael Lopes Serrao
Description:
Nine Budget Committee voting members: Danielle Walker, Jamie Dunphy, Michael McClain, Wendy White, Brenda Rivas, Paul Tabron Jr., Joash Bullock, Sonja McKenzie & Elizabeth Durant (six votes are needed for passing any action) Budget Officer: Sharie Lewis Student School Board Representatives: Christian Scott, Fatima Al-Shiblawi, Jazzy Davis, Mariana Dedios & Sarah Daggig Resigned Committee Member: Peter Anyanwu |
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6. Election/Appointment of Budget Committee Officers
Presenter:
Board Chair Brenda Rivas
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6.A. Elect Budget Committee Chair
Presenter:
Board Chair Brenda Rivas
Description:
Script: Do I hear a nomination for the position of Chair? (Pause for Nominations) ________________ nominated _________________ to Chair of the Budget Committee. Is there a second? (pause for a nomination & note "discussion" should not happen until there has been a second) Seconded by ________________ Do I hear any discussion? (Pause for Discussion) Hearing no further (or no) discussion, all those in favor please signify by saying "I" (Pause for "I’s") #____ All those opposed say "Nay" (Pause for "Nays") #____ Any "abstentions" ? #____ The motion to Elect _________________ budget committee Chair carried ___ to ____. (then say) the motion passes (or the motion fails) (votes are recorded #I’s to #Nay’s, votes will be 9 to 0 unless there are any "nays" or abstentions) |
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6.B. Elect Budget Committee Vice Chair
Presenter:
Budget Committee Chair (takes over facilitation of the meeting)
Description:
Script: Do I hear a nomination for the position of Vice Chair? (Pause for Nominations) ________________ nominated _________________ to Vice Chair of the Budget Committee. Is there a second? (pause for a nomination & note "discussion" should not happen until there has been a second) Seconded by ________________ Do I hear any discussion? (Pause for Discussion) Hearing no further (or no) discussion, all those in favor please signify by saying "I" (Pause for "I’s") #____ All those opposed say "Nay" (Pause for "Nays") #____ Any "abstentions" ? #____ The motion to Elect _________________ budget committee Vice Chair carried ___ to ____. (then say) the motion passes (or the motion fails) (votes are recorded #I’s to #Nay’s, votes will be 9 to 0 unless there are any "nays" or abstentions) |
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6.C. Appoint Budget Committee Secretary - Maria Taylor
Presenter:
Budget Committee Chair
Description:
Script: Do I hear a nomination to appoint Maria Taylor budget committee secretary? (Pause for Nominations) ________________ nominated Maria Taylor to secretary of the Budget Committee. Is there a second? (pause for a nomination & note "discussion" should not happen until there has been a second) Seconded by ________________ Do I hear any discussion? (Pause for Discussion) Hearing no further (or no) discussion, all those in favor please signify by saying "I" (Pause for "I’s") #____ All those opposed say "Nay" (Pause for "Nays") #____ Any "abstentions" ? #____ The motion to appoint Maria Taylor budget committee secretary carried ___ to ____. (then say) the motion passes (or the motion fails) (votes are recorded #I’s to #Nay’s, votes will be 9 to 0 unless there are any "nays" or abstentions) |
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7. Superintendent's Budget Message
Presenter:
Superintendent Michael Lopes Serrao
Description:
Script: I will now turn the meeting back over to Superintendent, Michael Lopes Serrao. (After his presentation, he will turn the meeting over to Sharie Lewis. If either of them stop for questions, we recommend you call on members and students in a rotation around the table so everyone gets a chance to comment or ask one question - repeat around the table until there are no more questions/comments - and/or depending on time and your observation of the group, just ask if anyone has a question.. once everyone is given the chance to ask a question ask for any followup questions... making sure to also call on those who haven't been heard from in a while) |
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8. Parkrose School District Information
Presenter:
Budget Officer Sharie Lewis
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8.A. Next Steps
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9. In-person Public Comment
Description:
3 minute per person limit
Script: Do we have any in-person public comments? (if yes, read laminated directions for public comment & ask Vice Chair to monitor the time) |
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10. Budget Committee & Student School Board Representatives Discussion
Presenter:
Budget Committee Chair
Description:
Script: At this time we will open up for committee member & student school board representative discussion. (Repeat your method for questions/comments.)
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11. PFA President Comments
Presenter:
Zachary Melzer
Description:
Script: PFA President Melzer, do you have 5 minutes worth of comments to share with us tonight? Vice Chair, please monitor the time.
Time:
5 minutes
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12. OSEA President Comments
Presenter:
Gary Collins
Description:
Script: Thank you Zachary Melzer. I believe Gary Collins is unable to attend tonight due to unforeseen circumstances.
Time:
5 minutes
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13. Summary of Meeting
Presenter:
Budget Committee Chair
Description:
Script: Moving on to a summary of the meeting. (Briefly summarize this evening’s presentation/discussions, or ask/designate another committee member to do so)
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14. Reading of Virtual Public Comments
Description:
Script: Do we have any budget related online public comments? (if yes, read laminated directions for public comment - someone will then need to carefully read aloud any virtual public comment being sure staff specific names/references are not read aloud)
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15. Action Items
Attachments:
()
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15.A. Accept or Reject Resolution Approving 2024-2025 Fiscal Year Budget in the aggregate amount of $76,788,893
Description:
Script: Do I hear a motion for (read motion aloud)? (Pause) A first from________________ Is there a second? Seconded by ________________ Do I hear any discussion? (Pause) Hearing no further (or no) discussion, all those in favor please signify by saying "I" (Pause for "I’s") #____ All those opposed say "Nay" (Pause for "Nays") #____ Any "abstentions" ? #____ The motion to (state whether "accept" or "reject") (re-read motion) (state "passes" or "fails") by a vote of ___ to ____. (votes are recorded #I’s to #Nay’s, votes will be 9 to 0 unless there are any "nays" or abstentions)
Attachments:
()
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15.B. Accept or Reject Approving 2024-2025 Property Taxes, the levy taxes, at the rate of $4.8906 per $1,000 for the General Fund and $3,613,181 for 2019 Refunded Bond (replaced 2011A) & 2011B General Obligation Bond that includes both Principal and Interest
Description:
Script: Do I hear a motion for (read motion aloud)? (Pause) A first from________________ Is there a second? Seconded by ________________ Do I hear any discussion? (Pause) Hearing no further (or no) discussion, all those in favor please signify by saying "I" (Pause for "I’s") #____ All those opposed say "Nay" (Pause for "Nays") #____ Any "abstentions" ? #____ The motion to (state whether "accept" or "reject") (re-read motion) (state "passes" or "fails") by a vote of ___ to ____. (votes are recorded #I’s to #Nay’s, votes will be 9 to 0 unless there are any "nays" or abstentions)
Attachments:
()
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16. Closing Announcements
Presenter:
Budget Committee Chair
Description:
Script: Does the Superintendent or Budget Officer have any closing announcements?
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17. Upcoming Meetings
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17.A. Upcoming Board Meetings
Description:
Meetings begin at 6:30pm in the Parkrose School District Office Boardroom unless otherwise indicated.
Board Working Session, Monday, May 13th, 2024 (5:30pm Rotary Writing Contest event) |
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17.A.1. Upcoming Budget Meetings
Description:
Meetings begin at 6:30pm in the Parkrose School District Office Boardroom unless otherwise indicated.
May 8, 2024 Second Budget Committee Meeting May 22, 2024 Optional Third Meeting June 24, 2024 Board Meeting/Budget Hearing (Board adopts Committee approved budget) |
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18. Adjournment
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