May 10, 2023 at 6:30 PM - Organizational Budget Committee Meeting

Description:  Truth and acknowledgment are critical to building mutual respect and connection across differences. Please take a moment to consider the many legacies of violence, displacement, migration, and settlement that bring us together here today. The Parkrose Board of Education begins this effort by acknowledging that we are gathering on the ancestral and unceded lands of the Chinook, Multnomah, Kathlamet, Clackamas, Cowlitz, Tualatin, Kalapuya, Molalla and many other tribes who made their homes along the Columbia River in the Portland area. We pay respect to their elders past and present. We acknowledge them as the past, current and future caretakers of this land.

Description:  Virtual - If you wish to submit a public comment before, or during this Board Meeting, please fill out this electronic public comment form before "Public Comments" on the agenda: https://forms.gle/5sUjRZjxJikqmqVg9
In-person - Please fill out an Intent-to-Speak card and hand it to the Board Secretary prior to "Public Comments" on the agenda. 

Description: 
Nine Budget Committee voting members: Danielle Walker, Jamie Dunphy, Abigail Steichen, Karen Sheley, Peter Anyanwu, Elizabeth Durant, Brenda Rivas, Eva-Jeanette Rawlins & Sonja McKenzie (board position #1 vacant)
Budget Officer: Sharie Lewis
Student School Board Representatives: Kennedy Phillips, Hunter Napa'a, Justin Santos & Beni Berhe

Description:  (please note #13 below, Budget Chair briefly summarizes... or designates someone else & #14 reading public comments)

Description: 
Script: Do I hear a nomination for the position of Vice Chair? (Pause for Nominations)
________________ nominated _________________ to Vice Chair of the Budget Committee. Is there a second? (pause for a nomination & note "discussion" should not happen until there has been a second) Seconded by ________________

Do I hear any discussion? (Pause for Discussion)
Hearing no further (or no) discussion, all those in favor please signify by saying "I" (Pause for "I’s") #____
All those opposed say "Nay" (Pause for "Nays") #____ 
Any "abstentions" ? #____

The motion to Elect _________________ budget committee Vice Chair carried ___ to ____. (then say) the motion passes (or the motion fails)
(votes are recorded #I’s to #Nay’s, votes will be 9 to 0 unless there are any "nays" or abstentions)   

Description: 
Script: Do I hear a nomination to appoint Maria Taylor budget committee secretary? (Pause for Nominations)
________________ nominated Maria Taylor to secretary of the Budget Committee. Is there a second? (pause for a nomination & note "discussion" should not happen until there has been a second) Seconded by ________________

Do I hear any discussion? (Pause for Discussion)
Hearing no further (or no) discussion, all those in favor please signify by saying "I" (Pause for "I’s") #____
All those opposed say "Nay" (Pause for "Nays") #____ 
Any "abstentions" ? #____

The motion to appoint Maria Taylor budget committee secretary carried ___ to ____. (then say) the motion passes (or the motion fails)
(votes are recorded #I’s to #Nay’s, votes will be 9 to 0 unless there are any "nays" or abstentions)   

Description: 
Script: I will now turn the meeting back over to Superintendent, Michael Lopes Serrao. (After his presentation, he will turn the meeting over to Sharie Lewis. If either of them stop for questions, we recommend you call on members and students in a rotation around the table so everyone gets a chance to comment or ask one question - repeat around the table until there are no more questions/comments - and/or depending on time and your observation of the group, just ask if anyone has a question.. once everyone is given the chance to ask a question ask for any followup questions... making sure to also call on those who haven't been heard from in a while)  

Description: 
Script: Nothing further? Okay Budget Committee Members, please note public comment is a time for us to hear from the public, in most cases the Superintendent will respond to the comments during the meeting or if it requires a little time to research he will follow up at our next budget meeting or via email. Audience Members, public comments are limited to 3 minutes and may offer objective criticism of school operations and programs but the Committee will not hear complaints concerning specific school personnel. For complaints against specific personnel please follow complaint policy KL found on the district webpage. Budget Secretary, do we have any requests for in-person public comment? (If yes call the individual to the table & ask the Vice Chair to keep time... after the 3 minutes, pause for the Superintendent or any clarifying questions from the Committee... after that thank them for their comments. ((This is not a time for Committee Members to dialog with the public))

Description:  Script: At this time we will open up for committee member & student school board member discussion. (Repeat your method for questions/comments.)  

Description:  Script: PFA President Melzer, do you have 5 minutes worth of comments to share with us tonight? Vice Chair, please watch the time. (Zach may arrive later than 6:30pm due to a rep meeting)

Description:  Script: Thank you Zachary Melzer. OSEA Doyle, do you have 5 minutes worth of comments to share with us tonight? Unfortunately, Rick was unable to attend this evening. 

Description:  Script: Moving on to a summary of the meeting. (Briefly summarize this evening’s presentation/discussions, or ask/designate another committee member to do so) 

Description:  Script: Moving on now to written Public Comment (all members should have been emailed a link to the google form responses) We will now read them into the public record, remembering to skip any mentions of Parkrose personnel. We will be sure to state the individuals name, their relationship to district and their comment for the public record. 

Description:  Thank you for those public comments. A few procedural notes: A majority of the constituted committee is required for passing an action item. Majority for a 10-member budget committee is 6. Therefore, if only 6 members are present, a unanimous vote is needed for passing an action.(policy DBEA) This Committee will need 6 "I" votes to pass an action item. (the vacancy of Board Member position 1 or any committee member absences will not change the 6 votes required to pass an item.) Additionally note: abstentions count as a nay vote. Committee members are welcome to refer to the District Equity Lens while considering your votes tonight. It was linked on the agenda and available in print on the front table. One last procedural note: Once we continue to action items, discussion is not allowed until a motion has been made and seconded. We may not have a discussion without a motion and a second, so speak up now if you have further questions/comments.  (pause)

Description: 
Script: Do I hear a motion for (read motion aloud)? (Pause)
A first from________________  Is there a second? Seconded by ________________

Do I hear any discussion? (Pause)
Hearing no further (or no) discussion, all those in favor please signify by saying "I" (Pause for "I’s") #____
All those opposed say "Nay" (Pause for "Nays") #____ 
Any "abstentions" ? #____

The motion to (state whether "accept" or "reject") (re-read motion) (state "passes" or "fails") by a vote of ___ to ____. (votes are recorded #I’s to #Nay’s, votes will be 9 to 0 unless there are any "nays" or abstentions)  

Description: 
Script: Do I hear a motion for (read motion aloud)? (Pause)
A first from________________  Is there a second? Seconded by ________________

Do I hear any discussion? (Pause)
Hearing no further (or no) discussion, all those in favor please signify by saying "I" (Pause for "I’s") #____
All those opposed say "Nay" (Pause for "Nays") #____ 
Any "abstentions" ? #____

The motion to (state whether "accept" or "reject") (re-read motion) (state "passes" or "fails") by a vote of ___ to ____. (votes are recorded #I’s to #Nay’s, votes will be 9 to 0 unless there are any "nays" or abstentions)  

Description:  Script: Does the Superintendent or Committee Chair have any closing announcements? 

Description:  Script: (read aloud unless it's not relevant)
All Budget Meetings begin at 6:30pm in the Parkrose District Office boardroom. In-person attendance requested for Committee members*, virtual option available for the public:
5.24.23 Second Budget Committee Meeting
5.31.23 Optional Third Meeting
6.26.23 Budget Hearing (Board adopts Committee approved budget)
*we can make accommodations due to illness, please notify us asap

Description:  Script: This meeting of the Parkrose Budget Committee is adjourned at _____________