July 8, 2013 at 5:00 PM - Organizational Board Meeting

1. Executive Session - 4:45 p.m., Superintendent's Office

2. Call to Order - Organizational Board Meeting - 5:00 p.m.

3. Board Elections

3.A. Elect the 2013-2014 Chair of the Parkrose Board of Education

3.B. Elect the 2013-2014 Vice-Chair of the Parkrose Board of Education

4. Presentations/Recognitions

4.A. Jim Pepper Native Arts Festival Update - Sean Cruz

5. Consent Agenda

5.A. Personnel

5.A.1. New Hires

5.A.1.a. Michael Lopes, 1.0 FTE, Director of School Improvement, Parkrose School District

5.A.1.b. Chris McMurray, 1.0 FTE, One Year Interim Principal, Prescott Elementary School

5.A.2. Resignations

5.A.2.a. Teryl Mandel, 1.0 FTE, Science Teacher, Parkrose Middle School

5.B. Extended Travel

5.B.1. Travel Request for Mary Larson to attend the annual Association of School Business Officials Leadership Conference, October 25th-28th, 2013, in Boston Massachusetts

5.B.2. Travel Request for Christine Blouke to attend the 2013 Edupoint National Users Conference, November 13th-15th, 2013, in Scottsdale Arizona

5.B.3. Travel Request for Colin Oriard and Sherman Floyd to attend Organic Language Acquisition Bootcamp, August 12th-16th, 2013, in Ashland, Oregon

6. District Business

6.A. Superintendent Reports

6.A.1. New Board Member Professional Development

6.A.2. School Improvement Director

6.B. Department Reports

6.B.1. Business and Operations - Mary Larson

6.B.1.a. Bond Project Update

7. PFA Monthly Report - Jennifer Handsaker

8. OSEA Monthly Report - Richard Doyle

9. Citizen Comments

10. Action Items

10.A. Designate Director of Business Service Mary Larson as the District's Budget Officer for the 2013-2014 Fiscal Year [ORS 294.331]

10.B. Designate Superintendent/Clerk Dr. Karen Fischer Gray; Director of Business Services Mary Larson/Deputy Clerk and Business Office Accountant Chris Gibb as Custodians of District funds; and; further, to authorize the use of a facsimile signature [check signing machine] by the Superintendent-Clerk, during the 2013-2014 Fiscal Year [ORS. 332.515, ORS. 328.441 (1), ORS. 328.445] Amount of Fidelity Bond to be issued should be not less than $100,000 per person [ORS.332.525]

10.C. Designate Myers & Stevens Student Accident Insurance as the Student Insurance Carriers for 2013-2014

10.D. Designate American Fidelity to Provide Banking Services for IRS Section 125

10.E. Designate US Bank as Depository for District Funds [ORS.328.441, ORS.294.805 to ORS.294.895]

10.F. Designate The Oregonian as the District Newspaper of Record for 2013-2014 [ORS 294.404-416]

10.G. Designate The Hungerford Law Firm as the District's General Counsel for 2013-2014 Fiscal Year

10.H. Designate Marsh USA, Inc. as the District's Property and Casualty Insurance Agent-of-Record for the 2013-2014 Fiscal Year

10.I. Designate Mercer Health and Benefits as the District's Benefit Insurance Agent-of-Record for the 2013-2014 Fiscal Year

10.J. Designate Pauly, Rogers and Co, P.C as the District's Auditors for the 2013-2014 Fiscal Year [ORS.297.405, ORS.327.137, ORS.328.465]

10.K. Designate the District Office as the Standard Board Meeting Place for Regularly Scheduled Business Meetings on the 4th Monday of Every Month with 6:30 p.m. Designated as the Standard Time to Begin the Meetings and Designate the Administration Office as the Standard Board Meeting Place for Regularly Scheduled Work Sessions on the 2nd Monday of Every Month with 5:00 p.m. Designated as the Standard Time to Begin the sessions. 2013-2014 Fiscal Year. (See Published Calendar for Variations)

10.L. Designate Board Member Liaison to Bond Oversight Committee

10.M. Designate Board Member Liaison to Parkrose Educational Foundation

10.N. Designate Board Member Liaison to School Improvement Sub Committee

10.O. Designate Board Member Liaison to District Wellness Committee

10.P. Approve - RESOLUTION 1 - Designating State of Oregon Government Investment Pool and Designated Banks as Depositories for Investment of School District Funds for 2013-2014 Fiscal Year [ORS.328-441, ORS.294.805 to ORS.294.895]

10.Q. Approve - RESOLUTION 2 - Establishing Imprest Funds for 2013-2014 Fiscal Year [ORS.294.465]

10.R. Approve - RESOLUTION 3 - Authorizing and Appointing the Superintendent to Apply for Federal, State, Local and Private Funds for the 2013-2014 Fiscal Year [ORS.294.450]

10.S. Approve - RESOLUTION 4 - Delegate Contracting and Purchasing Authority for Fiscal Year 2013-2014 [ORS.332.075]

10.T. Approve - RESOLUTION 5 - Authorizing the Lending of General Fund Monies to Federal, State, and other Grant Funded Programs Pending Receipt of Funds from the Donor for the 2013-2014 Fiscal Year [ORS.294.460]

10.U. Approve - RESOLUTION 6 - Enact Withdrawal from Tax Supervising and Conservation Commission. 

10.V. Approve and Establish Amounts: Approve Travel Reimbursement Rates (56.5 Cents Per Mile/$66.00 Per Diem) in accordance with Board Policy DLC "Expense Reimbursement." 

10.W. Approve Out of District Tuition for 2013-2014 ($8,000.00/Grades K-8, $8,400.00/Grades 9-12)

10.X. Reaffirm the Status of the School Board as the Local Public Contract Review Board [ORS.279.055(2)]

10.Y. Accept/Reject Parkrose Alumni Association Free/Reduced Facilities Application for Parkrose Centennial Music Celebration outdoors at Parkrose High School

10.Z. Accept/Reject Parkrose High School Water Polo Free/Reduced Facilities Application for Water Polo Garage Sale Fundraiser in the Northeast parking lot at Parkrose High School

10.AA. Accept/Reject Parkrose Water Polo Free/Reduced Facilities Application for Water Polo Tournament Fundraiser in the pool at Parkrose High School

11. Board of Education

11.A. Administrative Team Agreement 2013-2014

12. Discussion Items

13. Correspondence/Announcements/Requests

13.A. Upcoming Meetings

13.A.1. Special Board Work Session, Monday, July 22, 2013, Parkrose School District Office, 5:00 p.m.

13.A.2. Annual School Board Retreat, Saturday, August 17, 2013, Dr. Thuy Tran's House, 1143 NE 135th Avenue, Portland, Oregon, 8:00 a.m.

13.B. Upcoming Bond Meetings

13.B.1. Bond Oversight Committee Meeting, Monday July 8, 2013 District Office Boardroom, 7:00p.m.

13.B.2. Bond Oversight Committee Meeting, Monday, August 5, 2013 District Office Boardroom, 7:00p.m.

13.B.3. Bond Executive Team meets every other Friday afternoon at 1:00 p.m.

13.C. Upcoming Events

13.C.1. Rossi Barn Bash, Saturday July 13th, 6pm-midnight (21 & over event)

13.C.2. Cultural Heritage Jazz Festival, August 7th-10th, 2013, Parkrose High School, 11:00 a.m.-11:00 p.m.

13.C.3. Opening Day Ceremony, August 27th, 2013, Parkrose High School, 8:00 a.m.

13.C.4. Parkrose Annual Bronco Football Tailgate Party, September 6th, 2013, Parkrose High School, 5:00 p.m.

13.C.5. Parkrose School District 100 Year Centennial Celebration September 7, 2013, All Day Event!

14. Adjournment