July 18, 2011 at 5:00 PM - Organizational Board Meeting

1. Call to Order - Organizational Board Meeting - 5:00 p.m.

2. Board Elections

2.A. Elect the 2011-12 Chair of the Parkrose Board of Education

2.B. Elect the 2011-12 Vice-Chair of the Parkrose Board of Education

3. Consent Agenda

3.A. Personnel

3.A.1. New Hires

3.A.1.a. Robert Siegel: TOSA Math/Science Liaison w/PSU, .5 FTE, Temporary

3.A.1.b. Kate Shrum: ELL Teacher, .5 FTE, Probationary, Parkrose High School

3.A.1.c. Daniel Bradach: Counselor, Probationary, 1.0 FTE, Parkrose High School

3.A.1.d. Christopher Gifford: Teacher, Probationary, 1.0 FTE, Prescott Elementary

3.A.1.e. Kerryn Henderson: Science Teacher, 1.0 FTE, Parkrose High School

3.A.1.f. Sarah Lamb: Teacher, Probationary, .5 FTE, Sacramento Elementary

3.A.2. Resignations

3.A.2.a. Megan Clifford-Maitland, Parkrose Middle School

3.A.2.b. Wanda Hennelly, Russell Academy

3.A.2.c. Saundra Hardy, Prescott Elementary

3.B. Business/Finance

3.B.1. Resolution to Approve and Appropriate Grant awarded by Oregon Department of Education for Gateway Summer Youth Advocate & Youth Leaders in the amount of $19,700.  

3.C. Extended Travel

3.C.1. Travel Request for Kesia Micheletti to attend the Council for Exceptional Children Convention & Expo, in Denver, Colorado, April 11-14, 2012

4. Citizen Comments

5. District Business

5.A. Superintendent Reports

5.A.1. ACE Contract 2011-12

5.A.2. Alesia Reese Election to ESD Budget Committee

5.A.3. 2011-2012 Board Meeting Calendar

5.A.4. Policy First Reading and Review

5.A.4.a. Policy IIAD - Special Interest Materials

5.A.4.b. Policy JECF-AR-1 - Inter-District Transfer of Resident Students

5.A.4.c. Policy GBCA - Staff Religious Dress

5.A.4.d. Policy GBCA-AR - Staff Religious Dress

5.A.4.e. Policy EFAA - District Nutrition and Food Services

5.A.4.f. Policy EFAA-AR - Reimbursable School Meals and Milk Programs

5.B. Department Reports

5.B.1. Business and Operations - Mary Larson

5.B.1.a. Bond Project Update

6. Action Items

6.A. Designate Director of Business Service Mary Larson as the District's Budget Officer for the 2011-12 Fiscal Year. [ORS 294.331]

6.B. Designate Superintendent/Clerk Dr. Karen Fischer Gray; Director of Business Services Mary Larson/Deputy Clerk and Business Office Accountant Chris Gibb as Custodians of District funds; and; further, to authorize the use of a facsimile signature [check signing machine] by the Superintendent-Clerk, during the 2011-12 Fiscal Year. [ORS. 332.515, ORS. 328.441 (1), ORS. 328.445] Amount of Fidelity Bond to be issued should be not less than $100,000 per person. [ORS.332.525]

6.C. Designate Myers & Stevens Student Accident Insurance as the Student Insurance Carriers for 2011-12.

6.D. Designate American Fidelity to Provide Banking Services for IRS Section 125.

6.E. Designate US Bank as Depository for District Funds. [ORS.328.441, ORS.294.805 to ORS.294.895]

6.F. Designate The Oregonian as the District Newspaper of Record for 2011-12. [ORS 294.404-416]

6.G. Designate The Hungerford Law Firm as the District's General Counsel for 2011-12 Fiscal Year.

6.H. Designate Marsh USA, Inc. as the District's Property and Casualty Insurance Agent-of-Record for the 2011-12 Fiscal Year.

6.I. Designate Mercer Health and Benefits as the District's Benefit Insurance Agent-of-Record for the 2011-12 Fiscal Year.

6.J. Designate Pauly, Rogers and Co, P.C as the District's Auditors for the 2011-12 Fiscal Year. [ORS.297.405, ORS.327.137, ORS.328.465]

6.K. Designate the District Office as the Standard Board Meeting Place for Regularly Scheduled Business Meetings on the 4th Monday of Every Month with 6:30 p.m. Designated as the Standard Time to Begin the Meetings and Designate the Administration Office as the Standard Board Meeting Place for Regularly Scheduled Work Sessions on the 2nd Monday of Every Month with 5:00 p.m. Designated as the Standard Time to Begin the sessions. 2011-12 Fiscal Year. (See Published Calendar for Variations)

6.L. Designate Board Member Liaison to Parkrose Educational Foundation.

6.M. Designate Board Member to District Wellness Committee

6.N. Approve - RESOLUTION 1 - Designating State of Oregon Government Investment Pool and Designated Banks as Depositories for Investment of School District Funds for 2011-12 Fiscal Year. [ORS.328-441, ORS.294.805 to ORS.294.895]

6.O. Approve - RESOLUTION 2 - Establishing Imprest Funds for 2011-12 Fiscal Year [ORS.294.465]

6.P. Approve - RESOLUTION 3 - Authorizing and Appointing the Superintendent to Apply for Federal, State, Local and Private Funds for the 2011-12 Fiscal Year. [ORS.294.450]

6.Q. Approve - RESOLUTION 4 - Delegate Contracting and Purchasing Authority for Fiscal Year 2011-12. [ORS.332.075]

6.R. Approve - RESOLUTION 5 - Authorizing the Lending of General Fund Monies to Federal, State, and other Grant Funded Programs Pending Receipt of Funds from the Donor for the 2011-12 Fiscal Year. [ORS.294.460]

6.S. Approve - RESOLUTION 6 - Enact Withdrawal from Tax Supervising and Conservation Commission. 

6.T. Approve and Establish Amounts: Approve Travel Reimbursement Rates (55.5 Cents Per Mile/$66.00 Per Diem) in accordance with Board Policy DLC "Expense Reimbursement." 

6.U. Approve Out of District Tuition for 2011-12 ($8,380/Grades K-8, $9,450/Grades 9-12)

6.V. Reaffirm the Status of the School Board as the Local Public Contract Review Board [ORS.279.055(2)]

7. Discussion Items

8. Correspondence/Announcements/Request

8.A. Board Retreat, August 13, 2011, Karen Gray's House, 8:00 a.m. - 4:00 p.m.

8.B. Regular Business Meeting, August 22, 2011, District Office, 6:30 p.m.

8.C. Opening Day, August 30, 2011, Parkrose High School

9. Adjournment