January 6, 2020 at 7:00 PM - Organizational School Board Meeting
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1. Call to Order
Description:
Director Bredman is the temporary chairperson until the election of a chairperson. The School Board may retain him as temporary chair to conduct the election of officers or choose someone else on the School Board for the purpose of conducting the election. The superintendent cannot chair an election. After the election of the chairperson, that person assumes the chair and runs the remainder of the election and the meeting. However, the new chair could defer assuming the chairpersonship until a later point in the meeting or even the next meeting. |
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2. Roll Call
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3. Pledge of Allegiance
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4. Election of Officers
Description:
The School Board has traditionally elected 4 officers though only a chair, clerk and treasurer are required. Directors currently holding offices retain those offices until they are replaced. In the event of a tie vote for an incumbent position, the incumbent retains the position. Tie votes for open positions require continued attempts to break the tie or, failing that, some type of compromise, or the responsibility falls to the next officer in line until the tie can be resolved. Nominations do not require a second. Officers are voted on in the order nominated until someone is elected. |
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4.A. Chairperson
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4.B. Vice-Chairperson
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4.C. Clerk
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4.D. Treasurer
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5. Approval of Agenda
Description:
It was moved by Director and seconded by Director to approve the agenda as presented/amended. Motion carried/failed by vote. |
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6. Recognition of Citizens for Input Purposes
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7. Organizational Action Items
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7.A. Setting of Regular Meeting Time and Dates
Description:
The School Board has met on the third Monday of the month at 7:00 PM. We cannot hold a meeting on legal holidays, except Columbus Day and the Friday after Thanksgiving. Agendas have been posted online in BoardBook on Thursdays prior to the regular meetings. It was moved by Director_____________ and seconded by Director ______________ to set the regular meeting time at 7:00 PM and 2020 dates for January 13, February 24, March 16, April 20, May 18, June 15, July 20, August 17, September 21, October 19, November 16 and December 21. Motion carried by ___ vote. |
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7.B. Setting of Compensation for Directors
Description:
Compensation is set at $65 for regular board meetings, special board meetings and committee board meetings. The chairperson receives a $300/year stipend. The vice chairperson receives a $50/year stipend. The treasurer receives a $250/year stipend. The clerk receives a $125/year stipend. It was moved by Director _____________ and seconded by Director _____________ to set director compensation for the year 2020 at $ for all regular, special, committee and other meetings and $ /annual stipend for the chairperson; $ /annual stipend for the vice chairperson; $ /annual stipend for the treasurer; and $ /annual stipend for the clerk. Motion carried by vote. |
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7.C. Naming of Official Depositories for District Funds
Description:
It was moved by Director __________ and seconded by Director ______________ to name Midwest Bank, Minnesota School District Liquid Asset Fund, and TD Ameritrade Institutional as official depositories for School District funds. Motion carried by ___ vote. |
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7.D. Investment of Funds
Description:
In the past, the Board has authorized the finance officer to make investments. All investments are reported to the Board. It was moved by Director_________ and seconded by Director __________ to have Jodi Samuelson, Finance Officer invest funds on behalf of the School District. Motion carried by ___ vote. |
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7.E. Annual Delegation of Authority to Make Electronic Fund Transfers
Description:
The Auditor requires the Board to designate someone to make electronic fund transfers. The finance officer has been assigned to do this in the past. It was moved by Director _________ and seconded by Director ____________ to delegate the authority to make electronic fund transfers to Jodi Samuelson, Finance Officer. Motion carried by ____ vote. |
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7.F. Naming of Legal Counsel
Description:
It was moved by Director _____________ and seconded by Director _____________ to approve Knutson, Flynn & Deans as the legal counsel for the School District. Motion carried by ___ vote. |
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7.G. Naming of Official Newspaper
Description:
It was moved by Director ____________ and seconded by Director ____________ to name the Barnesville Record Review as the official newspaper. Motion carried by ___ vote. |
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7.H. Naming of Representatives and Committee Members
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7.H.1) Naming of Curriculum and Instruction Advisory Committee Representatives (Presently Dion Bredman, Marla Field, and Jake Thompson)
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7.H.2) Naming of Technology Advisory Committee Representatives (Presently Dion Bredman, Marla Field, and Jake Thompson)
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7.H.3) Naming of High School Site Council Representatives (Presently Marla Field)
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7.H.4) Naming of Elementary School Site Council Representatives (Presently Dion Bredman)
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7.H.5) Naming of Staff Development Committee Representatives (Presently None)
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7.H.6) Naming of Continuing Education Committee Representatives (Presently Ryan Lindbom)
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7.H.7) Naming of Wellness Committee Representatives (Presently Dave Herbranson)
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7.H.8) Naming of Health and Safety Committee Representatives (Presently Dave Herbranson)
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7.H.9) Naming of Community Education Advisory Board Representatives (Presently Marla Field)
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7.H.10) Naming of Buildings and Grounds Committee Representatives (Presently Greg Berg, Dave Herbranson, and Jake Thompson)
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7.H.11) Naming of Financial Committee Representatives (Presently Greg Berg, Dion Bredman, and Ryan Lindbom)
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7.H.12) Naming of Policy & Public Relations Committee Representatives (Presently Greg Berg and Dave Herbranson)
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7.H.13) Naming of Representatives to Lake Agassiz Education District Board (Presently Ryan Lindbom)
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7.H.14) Naming of Region 1 Representative (Presently Greg Berg)
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7.H.15) Naming of Clay County Collaborative, MREA, MSBA and Legislative Liaison Representatives (Presently Marla Field)
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7.H.16) Naming of Minnesota State High School League Representatives (Presently Ryan Lindbom)
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7.H.17) Naming of Employee Negotiation Representatives (Presently Greg Berg, Ryan Lindbom, and Jake Thompson)
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8. Approve Credit Card Users for Calendar Year 2020
Description:
It was moved by Director_________ and seconded by Director __________ to approve the Superintendent, Finance Officer, High School Principal and Elementary Principal as credit card users for calendar year 2020. Motion carried by ___ vote. |
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9. Addendum
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9.A. Approve mileage reimbursement rate for 2020
Description:
It was moved by Director and seconded by Director to approve the mileage reimbursement rate for calendar year 2020 at 57.5 cents per mile. Motion carried/failed by vote. |
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10. Adjournment
Description:
It was moved by Director and seconded by Director to adjourn the meeting at . Motion carried by vote. |