January 12, 2026 at 6:30 PM - Organizational and Regular Meeting
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1. CALL TO ORDER - ORGANIZATIONAL MEETING
Presenter:
Supt. Fleenor
Description:
This meeting is called to order at pm by .
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2. PLEDGE OF ALLEGIANCE
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3. REORGANIZATION OF THE BOARD OF EDUCATION FOR THE 2026 YEAR
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3.A. Election of Officers
Description:
Superintendent Fleenor will entertain nominations for the office of President.
Nominations are open from the floor. One or more candidates may be nominated for each position. Nominations do not need a second; however, they must have a motion to be closed. This motion will need support. Motion by and supported by to close and elect to the office of President. This motion requires a roll call: M. Hawes-Ruhrup R. George O. Arugaslan S. Magrath T. Roethlisberger V. Mabin-Herzberg M. Noffsinger Motion carries (is defeated/invalid) Chair of the meeting is turned over to the President. The President will entertain nominations for the office of Vice President. Motion by and supported by to close and elect to the office of Vice President. Motion carries (is defeated/invalid) The President will entertain nominations for the office of Secretary. Motion by and supported by to close and elect to the office of Secretary. Motion carries (is defeated/invalid) The President will entertain nominations for the office of Treasurer. Motion by and supported by to close and elect to the office of Treasurer. Motion carries (is defeated/invalid) |
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3.B. Setting of Regular Meeting Dates
Description:
Meetings will follow the standard second Monday of the month, with the following exceptions to dates and times. The summer meetings (June, July, and August) will be morning meetings.
2026 Meeting Dates Second Monday of every month, 6:30 pm unless otherwise noted February 9 |
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3.C. Designation of School Depositories
Description:
Superintendent recommends School Depositories:
Suggested Motion: The CFO is granted the authority to utilize JPMorgan Chase Bank, Consumers Credit Union, Argent Institutional Trust (formally Huntington Bank), Michigan Class Investment Pool, and Michigan Liquid Asset Fund Plus as specified and to execute any required documentation and/or resolutions related to this activity. Motion by and supported by to approve the depository institutions as corrected. Ayes: Nays: Absent: Motion carries (is defeated/invalid) |
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3.D. Designation of School Legal Counsel
Description:
Superintendent recommends Thrun Law Firm, PC as the District's legal counsel.
Suggested motion: I move to approve Thrun Law Firm, PC as the District's legal counsel for the 2026 calendar year. Motion by and supported by to approve the legal counsel recommended. Ayes: Nays: Absent: Motion carries (is defeated/invalid) |
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3.E. Designation of Auditor
Description:
CFO recommends Yeo & Yeo as the 2025-2026 district auditor.
Suggested motion: I move to designate the firm of Yeo & Yeo to conduct the 2025-2026 annual financial audit. Motion by and supported by to approve the auditor recommended. Aye: Nay: Absent: Motion carries (is defeated/invalid) |
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3.F. Designation of Insurance Carrier
Description:
CFO recommends SET SEG as the 2025-2026 district insurance carrier for Property/Casualty & Workers Compensation insurance.
Suggested motion: I move to designate SET SEG as the 2025-2026 district insurance carrier for Property/Casualty & Workers Compensation insurance. Motion by and supported by. to approve auditor recommendation. Aye: Nay: Absent: Motion carries (is defeated/ invalid) |
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3.G. Appointment of Standing Committees
Description:
The President is to appoint committee membership at this meeting or a subsequent meeting (February).
No motion required, the President makes the appointments or tables the item until the next meeting. Typical committees include: Executive Committee: Automatically consists of the President, Vice President, and Secretary Finance Committee: 3 members required Personnel Committee: 3 members required Physical Facilities/Transportation Committee: 3 members required Student Programs Committee: 3 members required Policies Committee: 3 members required |
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3.H. Appointment of Election Administrator for 2025-2026
Description:
The election administrator acts on behalf of the Board Secretary to ensure that all activities relating to an election are completed throughout the year. Typically, it is the Superintendent.
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3.I. Appointment of Electronic Transfer Officer for 2026
Description:
The superintendent recommends Pam Stermer.
Suggested motion: I move to designate Pam Stermer, the Chief Financial Officer, as the electronic transfer officer for the 2026 calendar year. |
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3.J. Approval of District Credit/ Purchase/ Debit Card Users
Description:
Superintendent recommends the following position titles be authorized to use credit/purchase/debit cards in the conduct of District business:
Suggested motion: I move to approve the credit/purchase/debit card authorized users as presented. Motion by and supported by to approve the credit/purchase/debit card authorized users as presented. Ayes: Nays: Absent: Motion carries (is defeated/invalid) |
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3.K. Appointment of Board Liasion to the Mattawan Public Education Foundation
Description:
The Foundation requests that a Board Member be represented. The Liaison may attend monthly meetings and provide updates.
Suggested motion: I move to appoint the discussed board member as the MPEF liaison for the 2026 calendar year. Motion by and supported by to appoint as the MPEF liaison as presented for the 2026 calendar year. Ayes: Nays: Absent: Motion carries (is defeated/invalid) |
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3.L. Appointment to the Van Buren County Association of School Boards
Description:
The Van Buren County Association of School Boards has a member from each district.
Suggested motion: I move to appoint the discussed board member as the Mattawan representative to sit on the Van Buren County Association of School Boards of Directors for the 2026 calendar year. Motion by and supported by to appoint as the Mattawan representative to sit on the Van Buren County Association of School Boards of Directors for the 2026 calendar year. Ayes: Nays: Absent: Motion carries (is defeated/invalid) |
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4. ADJOURNMENT- ORGANIZATIONAL MEETING
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5. CALL TO ORDER - REGULAR MEETING
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6. PUBLIC PARTICIPATION RULES
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7. ADDITIONAL AGENDA ITEMS
Description:
Are there any items that should be added to the agenda at this time?
There being no additional items, we will move to the Consent Agenda. OR Please note that the following items will be added to the agenda (list items): |
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8. GOOD THINGS
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9. PUBLIC COMMENT ON CONSENT AGENDA & REGULAR AGENDA ITEMS
Description:
Is there any public comment on the Consent Agenda & Regular Agenda items?
If none, we will move on to Presentations/Reports. |
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10. CONSENT AGENDA
Description:
(Enclosure for each item provided)
The following are offered as part of the Consent Agenda. The motion noted will allow for the authorization of all listed items, without discussion, unless a member of the Board requests that any one of all be considered individually. |
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10.A. Secretary's Report
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10.B. Personnel
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10.B.1. Employee Approvals
Description:
Toria Klungle- EES Special Ed Para
Isabella Brewster- EES- Gen Ed Para Gayle Clodfelter- Food Service Tiffany Rowlee- Food Service |
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10.C. Financials
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10.D. Consent Agenda Approval
Description:
Are there any additions or corrections to the Consent Agenda?
There being no changes (OR with the stated changes), DO I HEAR A MOTION regarding these items? Suggested motion: I move to approve the Consent Agenda items as received (or corrected). Motion by XXX and supported by XXX to approve the Consent Agenda items as received (OR corrected). Ayes: Nays: Absent: Motion carries (is defeated/invalid) |
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11. PRESENTATIONS/REPORTS
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11.A. School Board Report
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11.B. Audit
Presenter:
Y
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12. NEW BUSINESS
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12.A. Middle/High School Furniture Purchase Resolution - BOND
Presenter:
P. Stermer, CFO
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12.B. Operating Millage Renewal, Ballot Approval Resolution
Presenter:
P. Stermer, CFO
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12.C. 2026 MASA MidWinter Conference
Description:
Seeking approval for Superintendent Fleenor to attend the 2026 MASA Mid-Winter Conference at the Radisson Plaza Hotel in Kalamazoo. Total cost $550
Motion by __________, supported by __________, to approve Superintendent Fleenor’s attendance at the 2026 MASA Mid-Winter Conference at the Radisson Plaza Hotel in Kalamazoo at a total cost of $550. |
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13. PUBLIC COMMENT
Description:
(Four minute individual limit)
Are there any visitors wishing to address the Board? |
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14. SUPERINTENDENT'S REPORT
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15. ADJOURNMENT
Description:
* Did the Board take a recess? If yes, Recessed at _________ pm and reconvened at _________ pm.
* Did the Board enter into a work session? If yes, was any action taken? Actions taken: DO I HEAR A MOTION to adjourn the meeting? Motion by and supported by to adjourn. Meeting adjourned at pm. |