January 8, 2024 at 6:30 PM - Organizational and Regular Meeting

Description:  This meeting is called to order at           pm by           .

Description:  Superintendent Fleenor will entertain nominations for the office of President.
Nominations are open from the floor. One or more candidates may be nominated for each position. Nominations do not need a second; however, they must have a motion to be closed. This motion will need support.

Motion by       and supported by        to close and elect        to the office of President.

This motion requires a roll call:
          M. Hawes-Ruhrup      R. George    O. Arugaslan    S. Magrath   T.Roethlisberger     V. Mabin-Herzberg    M. Noffsinger 

Motion carries (is defeated/invalid)

Chair of the meeting is turned over to the President

The President will entertain nominations for the office of Vice President.

Motion by       and supported by       to close and elect       to the office of Vice President.

Motion carries (is defeated/invalid)

The President will entertain nominations for the office of Secretary.

Motion by       and supported by       to close and elect       to the office of Secretary.

Motion carries (is defeated/invalid)

The President will entertain nominations for the office of Treasurer.

Motion by       and supported by       to close and elect       to the office of Treasurer.

Motion carries (is defeated/invalid)

Description:  2024 Meeting Dates

Second Monday of every month, 6:30 pm unless otherwise noted

February 12
March 11
April 8
May 13
June 10, 7:30 am
July 8, 7:30 am
August 12, 7:30 am
September 9
October 14
November 11
December 9
January 13, 2025



 

Description:  Superintendent recommends School Depositories:

Suggested motion: The CFO is granted the authority to utilize 5/3 Bank, Chase Bank, Chemical Bank, Consumers Credit Union, Huntington Bank, Michigan Class Investment Pool, and Michigan Liquid Asset Fund Plus as specified, and to execute any required documentation and/or resolutions related to this activity.


Motion by       and supported by       to approve the depository institutions as corrected.
Ayes:
Nays:
Absent:
Motion carries (is defeated/invalid)
 

Description:  Superintendent recommends:

Suggested motion: I move to approve the firms of Varnum, LLP and Thrun Law Firm, PC as the District's legal counsel for the 2024 calendar year.

Motion by       and supported by       to approve the legal counsel recommended.
Ayes:
Nays:
Absent:
Motion carries (is defeated/invalid)

 

Description:  CFO recommends Yeo & Yeo as the 2023-2024 district auditor.

Suggested motion: I move to designate the firm of Yeo & Yeo to conduct the 2023-2024 annual financial audit.


Motion by       and supported by       to approve the auditor recommended.
Aye:
Nay:
Absent:
Motion carries (is defeated/invalid)
 

Description:  The President is to appoint committee membership at this meeting or a subsequent meeting (February).
No motion required, the President makes the appointments or tables the item until the next meeting.

Typical committees include:
Executive Committee: Automatically consists of the President, Vice President, and Secretary
Finance Committee: 3 members required
Personnel Committee: 3 members required
Physical Facilities/Transportation Committee: 3 members required
Student Programs Committee: 3 members required
Policies Committee: 3 members required - Shari M, Chair, Rick G., Vickie M.H.

Description:  The election administrator acts on behalf of the Board Secretary to ensure that all activities relating to an election are completed throughout the year. Typically, it is the Superintendent.

 

Description:  The superintendent recommends Pam Stermer.

Suggested motion: I move to designate Pam Stermer, the Chief Financial Officer, as the electronic transfer officer for the 2024 calendar year.

 

Description:  Superintendent recommends the following position titles be authorized to use credit/purchase/debit cards in the conduct of District business:

• Accounting Assistant
• Administrative Assistant to the Superintendent
• Assistant Superintendent 
• Athletic Director
• Athletic/Student Activities Clerk
• Business Manager
• Custodial/Grounds/Maintenance Staff
• Chief Financial Officer 
• Data Specialist
• Dean of Teaching & Learning
• Director of Buildings & Grounds
• Director of Curriculum 
• Director of Information Technology
• Director of Special Education
• Director of Transportation
• Director of Whole Child Services
• Maintenance Supervisor
• Media Specialist
• Network Administrator
• Principal
• Secretary
• Superintendent
• Teacher
• Technology Administrative Assistant 

Suggested motion: I move to approve the credit/purchase/debit card authorized users as presented.

Motion by       and supported by        to approve the credit/purchase/debit card authorized users as presented.

Ayes:
Nays:
Absent:

Motion carries (is defeated/invlaid)

Description:  The Foundation requests a Board Member be represented. The Liaison may attend monthly meetings and provide updates.

Suggested motion: I move to appoint the discussed board member as the MPEF liaison for the 2024 calendar year.

Motion by       and supported by       to appoint       as the MPEF liaison as presented for the 2024 calendar year.

Ayes:
Nays:
Absent:

Motion carries (is defeated/invalid)

Description:  The Van Buren County Association of School Boards has a member from each district.

Suggested motion: I move to appoint the discussed board member as the Mattawan representative to sit on the Van Buren County Association of School Boards of Directors for the 2024 calendar year.

Motion by       and supported by        to appoint        as the Mattawan representative to sit on the Van Buren County Association of School Boards of Directors for the 2024 calendar year.

Ayes:
Nays:
Absent:

Motion carries (is defeated/invalid)

Description:  DO I HEAR A MOTION to adjourn the organizational meeting?
Motion by           and supported by           to adjourn.
Meeting adjourned at           pm.

Description:  Are there any items that should be added to the agenda at this time?
There being no additional items, we will move to the Consent Agenda.
OR Please note that the following items will be added to the agenda (list items):

Description:  Is there any public comment on the Consent Agenda & Regular Agenda items?
If none, we will move on to Presentations/Reports.

Description:  (Enclosure for each item provided)
The following are offered as part of the Consent Agenda.  The motion noted will allow for the authorization of all listed items, without discussion, unless a member of the Board requests that any one of all be considered individually.

Description:  Are there any additions or corrections to the Consent Agenda?

There being no changes (OR with the stated changes), DO I HEAR A MOTION regarding these
items?

Suggested motion: I move to approve the Consent Agenda items as received (or corrected).

Motion by XXX and supported by XXX to approve the Consent Agenda
items as received (OR corrected).

Ayes:
Nays:
Absent:

Motion carries (is defeated/invalid) 

Description:  (Four minute individual limit)
Are there any visitors wishing to address the Board?

Description:  * Did the Board take a recess?  If yes, Recessed at _________ pm and reconvened at _________ pm.
* Did the Board enter into a work session?  If yes, was any action taken?
   Actions taken:





DO I HEAR A MOTION to adjourn the meeting?
Motion by           and supported by           to adjourn.
Meeting adjourned at           pm.