January 9, 2023 at 6:30 PM - Organizational & Regular Meeting

Description:  This meeting is called to order at           pm by           .

Description:  Onur Arugaslan
Rick George
Shari Magrath
Vickie Mabin-Herberg

Description:  Superintendent Fleenor will entertain nominations for the office of President.
Nominations are open from the floor. One of more candidates may be nominated for each position. Nominations do not need a second; however, they must have a motion to be closed. This motion will need support.

Motion by       and supported by        to close and elect        to the office of President.

This motion requires a roll call:
          Ford           Magrath           Miller           Noffsinger           Roethlisberger           Sylvester

Motion carries (is defeated/invalid)

Chair of the meeting is turned over to the President

The President will entertain nominations for the office of Vice President.

Motion by       and supported by       to close and elect       to the office of Vice President.

Motion carries (is defeated/invalid)

The President will entertain nominations for the office of Secretary.

Motion by       and supported by       to close and elect       to the office of Secretary.

Motion carries (is defeated/invalid)

The President will entertain nominations for the office of Treasurer.

Motion by       and supported by       to close and elect       to the office of Treasurer.

Motion carries (is defeated/invalid)

Description:  Second Monday of every month, 6:30 p.m. unless otherwise noted.

Feb 13. 2023
Mar 13
Apr 10
May 8
June 12, 7:30 a.m.
July 10, 7:30 a.m.
Aug 14, 7:30 a.m.
Sept 11
Oct 9
Nov 13
Dec 11
Jan 8, 2024

Description:  Superintendent recommends School Depositories:

Suggested motion: The CFO is granted the authority to utilize 5/3, Chase, Chemical Bank, Consumers Credit Union, Huntington, Michigan Class Investment Pool, and PFM banks as specified, and to execute any required documentation and/or resolutions related to this activity.

Motion by       and supported by       to approve the depository institutions as corrected.

Ayes:
Nays:
Absent:

Motion carries (is defeated/invalid)

Description:  Superintendent recommends:

Suggested motion: I move to approve the firm of Varnum, LLP and Thrun Law Firm, PC as the District's legal counsel for the 2021 calendar year.

Motion by       and supported by       to approve the legal counsel recommended.

Ayes:
Nays:
Absent:

Motion carries (is defeated/invalid)

Description:  CFO recommends Yeo & Yeo as the 2023-2024 district auditor.

Suggested motion: I move to designate the firm of Yeo & Yeo to conduct the annual audit of district activity for the 2020 calendar year.

Motion by       and supported by       to approve the auditor recommended.

Aye:
Nay:
Absent:

Motion carries (is defeated/invalid)

Description:  The President is to appoint committee membership at this meeting or a subsequent meeting (February).
No motion required, the President makes the appointments or tables the item until the next meeting.

Typical committees include:
Executive Committee: Automatically consists of the President, Vice President, and Secretary
Finance Committee: 3 members required
Personnel Committee: 3 members required
Physical Facilities/Transportation Committee: 3 members required
Student Programs Committee: 3 members required
Policies Committee: 3 members required

Description:  The election administrator acts on behalf of the Board Secretary to ensure that all activities relating to an election are completed throughout the year. Typically, it is the Superintendent.

Suggested motion: I move to appoint Randy Fleenor, Superintendent, as the election administrator for the 2023-2024 calendar year.

Motion by       and supported by       to approve the election administrator as presented.

Ayes:
Nays:
Absent:

Motion carries (is defeated/invalid)

Description:  Superintendent recommends Pam Stermer.

Suggested motion: I move to designate Pam Stermer, the Director of Finance, as the electronic transfer officer for the 2023-2024 calendar year.

Motion by       and supported by       to approve the electronic transfer officer as presented.

Ayes:
Nays:
Absent:

Motion carries (is defeated/invalid)

Description:  Superintendent recommends the following position titles be authorized to use credit/purchase/debit cards in the conduct of District business:

• Accounting Assistant
• Accounting Supervisor
• Administrative Assistant to the Superintendent
• Assistant Superintendent 
• Athletic Director
• Athletic/Student Activities Clerk
• Auditorium Manager
• Custodial/Grounds/Maintenance Staff
• Chief Financial Officer 
• Data Specialist
• Dean of Teaching & Learning
• Director of Buildings & Grounds
• Director of Business
• Director of Information Technology
• Director of Transportation
• Maintenance Supervisor
• IT Support Tech Staff
• Media Specialist
• Network Administrator
• Payroll Specialist
• Principal
• Secretary
• Special Education Supervisor
• Special Programs Assistant
• Superintendent
• Teacher

Suggested motion: I move to approve the credit/purchase/debit card authorized users as presented.

Motion by       and supported by        to approve the credit/purchase/debit card authorized users as presented.

Ayes:
Nays:
Absent:

Motion carries (is defeated/invlaid)

Description:  The Foundation requests a Board Member be represented. The Liaison may attend monthly meetings and provide updates.

Suggested motion: I move to appoint the discussed board member as the MPEF liaison for the 2023-2024 calendar year.

Motion by       and supported by       to appoint       as the MPEF liaison as presented for the 2021 calendar year.

Ayes:
Nays:
Absent:

Motion carries (is defeated/invalid)

Description:  The Van Buren County Association of School Boards has a member from each district.

Suggested motion: I move to appoint the discussed board member as the Mattawan representative to sit on the Van Buren County Association of School Boards of Directors for the 2023-2024  calendar year.

Motion by       and supported by        to appoint        as the Mattawan representative to sit on the Van Buren County Association of School Boards of Directors for the 2021 calendar year.

Ayes:
Nays:
Absent:

Motion carries (is defeated/invalid)

Description:  DO I HEAR A MOTION to adjourn the organizational meeting?
Motion by           and supported by           to adjourn.
Meeting adjourned at           pm.

Description:  Are there any items that should be added to the agenda at this time?
There being no additional items, we will move to the Consent Agenda.
OR Please note that the following items will be added to the agenda (list items):


 

Description:  Is there any public comment on the Consent Agenda & Regular Agenda items?
If none, we will move on to Presentations/Reports.

Description:  (Enclosure for each item provided)
The following are offered as part of the Consent Agenda.  The motion noted will allow for the authorization of all listed items, without discussion, unless a member of the Board requests that any one of all be considered individually.

Description:  Employee Approvals

Description:  Are there any additions or corrections to the Consent Agenda?

There being no changes (OR with the stated changes), DO I HEAR A MOTION regarding these
items?

Suggested motion: I move to approve the Consent Agenda items as received (or corrected).

Motion by XXX and supported by XXX to approve the Consent Agenda
items as received (OR corrected).

Ayes:
Nays:
Absent:

Motion carries (is defeated/invalid) 

Description:  Annual vote to extend Superintendent's contract by one year.

Description:  (Four minute individual limit)
Are there any visitors wishing to address the Board?

Description:  * Did the Board take a recess?  If yes, Recessed at _________ pm and reconvened at _________ pm.
* Did the Board enter into a work session?  If yes, was any action taken?
   Actions taken:





DO I HEAR A MOTION to adjourn the meeting?
Motion by           and supported by           to adjourn.
Meeting adjourned at           pm.