January 10, 2022 at 6:30 PM - Organizational and Regular Meeting
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1. CALL TO ORDER
Presenter:
Supt. Fleenor
Description:
This meeting is called to order at pm by Superintendent Fleenor.
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2. REORGANIZATION OF THE BOARD OF EDUCATION FOR THE 2022 YEAR
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2.A. Oath of Office
Description:
New appointed Board Member - Marika Hawes-Ruhrup to be sworn in.
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2.B. Election of Officers
Presenter:
President
Description:
Superintendent Fleenor will entertain nominations for the office of President.
Nominations are open from the floor. One of more candidates may be nominated for each position. Nominations do not need a second; however, they must have a motion to be closed. This motion will need support. Motion by and supported by to close and elect to the office of President. This motion requires a roll call: Ford Magrath Miller Noffsinger Roethlisberger Hawes-Ruhrup Herzberg Motion carries (is defeated/invalid) Chair of the meeting is turned over to the President The President will entertain nominations for the office of Vice President. Motion by and supported by to close and elect to the office of Vice President. Motion carries (is defeated/invalid) The President will entertain nominations for the office of Secretary. Motion by and supported by to close and elect to the office of Secretary. Motion carries (is defeated/invalid) The President will entertain nominations for the office of Treasurer. Motion by and supported by to close and elect to the office of Treasurer. Motion carries (is defeated/invalid) |
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2.C. Setting of Regular Meeting Dates
Presenter:
President
Description:
Specify the date, time, and location. Should consider a special date for the June meeting. Recommended date for the June meeting is Monday, June 28, 2021.
Suggested motion: I move to approve the 2022 regular board meeting dates as presented. Motion by and supported by to approve the 2022 regular board meeting dates, time, and location as discussed. Ayes: Nays: Absent: Motion carries (is defeated/invalid)
Attachments:
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2.D. Designation of School Depositories
Presenter:
President
Description:
Pam Stermer will recommend School Depositories.
Suggested motion: The CFO is granted the authority to utilize 5/3, Chase Bank, Chemical Bank, Consumers Credit Union, Huntington Bank, Michigan Class Investment Pool, and PFM Financial as specified, and to execute any required documentation and/or resolutions related to this activity. Motion by and supported by to approve the depository institutions as corrected. Ayes: Nays: Absent: Motion carries (is defeated/invalid) |
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2.E. Designation of School Legal Counsel
Presenter:
President
Description:
Pam Stermer will recommend legal counsel.
Suggested motion: I move to approve the firm of Varnum, LLP and Thrun Law Firm, PC as the District's legal counsel for the 2022 calendar year. Motion by and supported by to approve the legal counsel recommended. Ayes: Nays: Absent: Motion carries (is defeated/invalid) |
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2.F. Designation of Auditor
Presenter:
President
Description:
Pam Stermer recommends Yeo & Yeo as the 2022 district auditor.
Suggested motion: I move to designate the firm of Yeo & Yeo to conduct the annual audit of district activity for the 2022 calendar year. Motion by and supported by to approve the auditor recommended. Aye: Nay: Absent: Motion carries (is defeated/invalid) |
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2.G. Appointment of Standing Committees
Presenter:
President
Description:
The President is to appoint committee membership at this meeting or a subsequent meeting (February).
No motion required, the President makes the appointments or tables the item until the next meeting. Typical committees include: Executive Committee: Automatically consists of the President, Vice President, and Secretary Finance Committee: 3 members required Personnel Committee: 3 members required Physical Facilities/Transportation Committee: 3 members required Student Programs Committee: 3 members required Policies Committee: 3 members required
Attachments:
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2.H. Appointment of Election Administrator for 2022
Presenter:
President
Description:
The election administrator acts on behalf of the Board Secretary to ensure that all activities relating to an election are completed throughout the year. Typically, it is the Superintendent.
Suggested motion: I move to appoint Mr. Randy Fleenor, Superintendent, as the election administrator for the 2022 calendar year. Motion by and supported by to approve the election administrator as presented. Ayes: Nays: Absent: Motion carries (is defeated/invalid) |
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2.I. Appointment of Electronic Transfer Officer for 2022
Presenter:
President
Description:
Pam Stermer will recommend the electronic transfer officer.
Suggested motion: I move to designate Pam Stermer, CFO, as the electronic transfer officer for the 2022 calendar year. Motion by and supported by to approve the electronic transfer officer as presented. Ayes: Nays: Absent: Motion carries (is defeated/invalid) |
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2.J. Approval of District Credit/Purchase/Debit Card Users
Presenter:
President
Description:
Pam Stermer, CFO, recommends the following position titles be authorized to use credit/purchase/debit cards in the conduct of District business:
Suggested motion: I move to approve the credit/purchase/debit card authorized users as presented. Motion by and supported by to approve the credit/purchase/debit card authorized users as presented. Ayes: Nays: Absent: Motion carries (is defeated/invlaid) |
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2.K. Appointment of Board Liaison to the Mattawan Public Education Foundation
Presenter:
President
Description:
The Foundation requests a Board Member be represented. The Liaison may attend monthly meetings and provide updates.
Suggested motion: I move to appoint the discussed board member as the MPEF liaison for the 2022 calendar year. Motion by and supported by to appoint as the MPEF liaison as presented for the 2022 calendar year. Ayes: Nays: Absent: Motion carries (is defeated/invalid) |
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2.L. Appointment to the Van Buren County Association of School Boards
Presenter:
President
Description:
The Van Buren County Association of School Boards has a member from each district.
Suggested motion: I move to appoint the discussed board member as the Mattawan representative to sit on the Van Buren County Association of School Boards of Directors for the 2022 calendar year. Motion by and supported by to appoint as the Mattawan representative to sit on the Van Buren County Association of School Boards of Directors for the 2022 calendar year. Ayes: Nays: Absent: Motion carries (is defeated/invalid) |
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3. ADJOURNMENT OF ORGANIZATIONAL MEETING
Description:
DO I HEAR A MOTION to adjourn the organizational meeting?
Motion by and supported by to adjourn. Meeting adjourned at pm. |
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4. PUBLIC PARTICIPATION RULES
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5. CALL TO ORDER
Description:
This meeting is called to order at pm by .
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6. PLEDGE OF ALLEGIANCE
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7. ADDITIONAL AGENDA ITEMS
Description:
Are there any items that should be added to the agenda at this time?
There being no additional items, we will move to the Consent Agenda. OR Please note that the following items will be added to the agenda (list items): |
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8. PUBLIC COMMENT AGENDA ITEMS
Description:
(4 min. limit on comments)
Are there any public comments regarding the agenda items? |
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9. CONSENT AGENDA
Description:
(Enclosure for each item provided)
The following are offered as part of the Consent Agenda. The motion noted will allow for the authorization of all listed items, without discussion, unless a member of the Board requests that any one of all be considered individually. |
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9.A. Secretary's Report - Approval of:
December 6, 2021 Disciplinary Meeting Minutes (Closed Session) December 13, 2021 Regular Meeting Minutes
Attachments:
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9.B. Financials - November 2021
Presenter:
Pam Stermer, CFO
Attachments:
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9.C. Consent Agenda Approval
Description:
Are there any additions or corrections to the Consent Agenda?
There being no changes (OR with the stated changes), DO I HEAR A MOTION regarding these items? Suggested motion: I move to approve the Consent Agenda items as received (or corrected). Motion by XXX and supported by XXX to approve the Consent Agenda items as received (OR corrected). Ayes: Nays: Absent: Motion carries (is defeated/invalid) |
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10. PRESENTATIONS/REPORTS
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10.A. Whole Child Presentation
Presenter:
Kim Porco, Director of Whole Child Services
Attachments:
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10.B. School Board Report
Presenter:
President
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11. OLD BUSINESS
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11.A. Strategic Planning Update
Presenter:
Supt. Fleenor
Attachments:
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12. NEW BUSINESS
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12.A. Budget Revision
Presenter:
Pam Stermer, CFO
Attachments:
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13. PUBLIC COMMENT NON AGENDA ITEMS
Description:
(Four minute individual limit)
Are there any visitors wishing to address the Board? |
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14. SUPERINTENDENT'S REPORT
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15. ADJOURNMENT
Description:
* Did the Board take a recess? If yes, Recessed at _________ pm and reconvened at _________ pm.
* Did the Board enter into a work session? If yes, was any action taken? Actions taken: DO I HEAR A MOTION to adjourn the meeting? Motion by and supported by to adjourn. Meeting adjourned at pm. |
