August 20, 2026 at 4:00 PM - Regular Board Meeting
| Agenda |
|---|
|
1. Call to Order
|
|
1.A. Adoption of the Agenda, as submitted (For Possible Action) (Public Comment will be taken prior to any action)
Description:
Please Note: The Board reserves the right to (1) take items in a different order, (2) combine two or more Agenda items for consideration, and (3) to remove an item from the Agenda or delay discussion relating to an item on the Agenda at any time, in order to accomplish the business on the Agenda in the most efficient manner.
|
|
1.B. Pledge of Allegiance
|
|
2. Public Comment (For Discussion Only)
Description:
Comments will be accepted in person, or through virtual participation via email; suptoffice@dcsd.k12.nv.us no later than 12:30 p.m. the day of the meeting. Email for public comment must include the submitting party’s full name. Email for public comment will be posted as a supplemental document and copies will be provided to the board members. The names of those who have provided virtual public comment will be read during public comment and the emails will be included in the record, but the virtual public comment will not be read during the meeting. Comments may be made by members of the public on any matter within the authority of this Board. Please note that public comment will be taken on items marked "for possible action" before action is taken on such items, and members of the public are encouraged to comment on such items at the time they are being considered. Although members of the Board may respond to questions and discuss issues raised during public comment, no action may be taken on such a matter until the matter is placed on an agenda for action at a meeting of the Board. In making public comment, speakers are asked to come to the table or podium, sign in, speak into the microphone, and identify themselves for the record. Commenters are instructed to limit their comments to no more than three (3) minutes, and not simply repeat comments made by others.
|
|
3. Consent Items (For Possible Action)
Description:
Information concerning the following consent items has been forwarded to each Board Member for study prior to this meeting. Unless a Trustee or individual organization interested in one or more consent items has any questions concerning a particular item, the items are approved at one time by the Board of Trustees. The Board President may defer action on such a particular matter or matters at his or her discretion, and may choose to place the same at the end of the regular agenda for separate consideration.
|
|
3.A. Minutes of the Regular Board Meeting of July 16, 2026.
Description:
Attached are Minutes of the Regular Board Meeting of July 16, 2026, for review and approval.
|
|
3.B. Accounts Payable Special and Regular Run Vouchers
Description:
A complete list of payments contained in Accounts Payable Special Vouchers numbers 8859, 8860, 8861, 8862, 8863, 8864, 8865, 2705, 2706, 2707, 2708, 2709, 2710, 2711, and 2712 and Regular Run Voucher numbers 8857, 8858, 2713, and 2714 are attached. Vouchers have been prepared in accordance with state law and copies are available for review by the public at the Superintendent's office prior to the meeting.
Attachments:
()
|
|
3.C. Budget Voucher Adjustments
Description:
A complete list of budget adjustments made by the Director of Business Services during the recent course of business is provided for review and approval by the Board of Trustees as required by NRS 354.598005.
|
|
3.D. Required Submission - Department of Taxation
Description:
On May 19, 2026, the Nevada Department of Taxation placed Douglas County School District on "Fiscal Watch". Under Nevada law, Fiscal Watch is defined as the monitoring of a local government by the Department of Taxation after the Department determines certain financial risk conditions exist. After an agency is placed on Fiscal Watch, the
Department of Taxation and the Committee on Local Government Finance (CLGF) increase their oversight of the organization. At this time, the following items are required to be submitted by the District to the Department on an ongoing basis, along with proof of submission to this Board and their approval and acceptance of the items.
|
|
3.E. Personnel Report No. 26-08
Description:
Listed on the Personnel Report No. 26-08 are personnel actions presented for consideration by the Board of Trustees. Salaries for individuals employed will be determined in accordance with salary regulations of the District.
|
|
3.F. Capital Improvement Plan Template and Shared Fuel Facility Piping Replacement Project
Description:
The Board is receiving the standardized Capital Improvement Plan (CIP) project template and the attached completed project sheet for the Shared Fuel Facility Piping Replacement and Above-Ground Conversion. This is an informational and discussion item. No additional project or funding approval is requested because the Board approved the project at its May 19, 2026, meeting.
Attachments:
()
|
|
3.G. SB 285 Disproportionate Discipline 2025-26
Description:
The Board is presented with the annual Discipline Disproportionality Report as required by Senate Bill 285.
|
|
3.H. Q4 Bullying Report (FY 2026) and Annual Summary
Description:
The Board is provided with information regarding incidents of bullying for the fourth quarter and a summary for the entire school year.
Attachments:
()
|
|
3.I. Out-of-State and Overnight Field Trip Approvals
Description:
The Board is presented with out-of-state and overnight field trips for final review and approval.
|
|
3.J. Ratification of Google Suites Contract
Description:
The Board is presented with the ratified agreement for Google Suites. The ratification is in regard to enrollment, which has not been updated for (3) years and the price is based on enrollment. Therefore, this ratification has decreased the cost.
|
|
3.K. BP 200 Series (2nd Reading)
Description:
The Board will review and discuss proposed revisions to the Board Policy 200 Series, which governs programs. The Board may provide direction to staff, request additional information, or take formal action to approve, modify, or deny the proposed revisions.
Attachments:
()
|
|
3.L. Approval for the Douglas County School District 2026-27 Test Administration and Security: Procedures and Expectations Manual and the 2026-27 Douglas County School District Test Security Plan
Presenter:
Presenter: Ashley Mitchell, Assistant Director of AGPM
Description:
Each district in the state has been required by the Nevada Department of Education to develop a test security plan. The District Test Security Plan content needs to address test security issues related to the administration of state-required examinations. The District has also chosen to create a Test Administration & Security: Procedures and Expectations Manual for use by site test coordinators, administrators and proctors. District administrators are required to review the contents of the Test Administration & Security: Procedures and Expectations Manual with their staff. Each staff member will receive a copy of the manual and will be required to sign an acknowledgment contained in the document that he/she has read and understands the information presented. Both documents will be submitted to the Nevada Department of Education and the State Board of Education.
Attachments:
()
|
|
4. Closed Session (For Discussion Only)
Description:
The Board will recess to closed session in order to discuss matters with its management representatives pursuant to NRS 288.220(4). No action will be taken during closed session.
|
|
5. Sanctioning of Lacrosse at designated DCSD schools (For Discussion and Possible Action)
Description:
This agenda item brings forward the proposal to officially sanction Boys and Girls Lacrosse at designated high schools within the Douglas County School District (DCSD). Following the Nevada Interscholastic Activities Association (NIAA) decision to recognize lacrosse as a spring varsity sport starting in the 2026-2027 school year, the Board will review the operational and financial requirements for local implementation. Discussion will center on necessary resource allocation, including facility access, uniform funding, coaching stipends, and transportation needs for the programs. Finally, the Board may take action to approve, modify, or delay the transition of these programs from club status into fully school-sponsored athletics.
Fiscal Impact: Step A Placement = $2,852 (Experience 0-3 years), Step B Placement = $3,112 (Experience 4 years plus) Budget: District Administration intends to transfer an unused stipend that is currently budgeted, if authorized by the Board of Trustees. |
|
6. Sanctioning Girls Wrestling at designated DCSD schools (For Discussion and Possible Action)
Description:
This agenda item brings forward the proposal to officially sanction Girls Wrestling as a varsity sport at designated high schools within the Douglas County School District (DCSD). The NIAA formally sanctioned girls' wrestling in 2020. The Board will review the operational and financial steps required for local district implementation. Discussion will focus on necessary resource allocation, including dedicated coaching stipends, facility and mat time, uniform and equipment needs, and scheduling logistics. Finally, the Board may take action to approve, modify, or delay the official sanctioning and integration of Girls Wrestling into DCSD athletics.
Fiscal Impact: Step A Placement = $2,852 (Experience 0-3 years), Step B Placement = $3,112 (Experience 4 years plus) Budget: District Administration intends to transfer an unused stipend that is currently budgeted, if authorized by the Board of Trustees. |
|
7. Board Policy 546 — Personal Technology and Communication Devices (1st Reading) (For Discussion)
Presenter:
Frankie Alvarado, Superintendent
Description:
The Board will consider proposed revisions to Board Policy No. 546 and to align district rules with the statewide mandates of Nevada Senate Bill 444. The updated policy requires that all personal electronic communication devices be muted and stored out of sight during instructional time, while providing exceptions for emergencies, health management, individualized education programs, and teacher-approved instructional use. To enforce these expectations, the policy establishes a progressive disciplinary framework that begins with a warning and device confiscation for the remainder of the school day on a student's first infraction. Additionally, the proposed revisions strictly prohibit unauthorized audio or visual recording without consent, sharing personally identifiable information, and possessing devices during high-stakes testing. The updated administrative regulation further supports these changes by requiring the use of network filters and defining specific violations, such as academic dishonesty, cyberbullying, and intruding into a person’s physical solitude. The administrative regulation is included in the agenda under information items.
|
|
8. Annual Health Report 2025-26 (For Discussion Only)
Presenter:
Presenter: Jen Tyndall, Chief Nurse
Description:
The Board is presented with the annual health report for 2025-26.
Attachments:
()
|
|
9. Approval of Appraisal Proposal and Appointment of District Appraiser per NRS 393.240 (For Discussion and Possible Action)
Description:
Discussion and possible action to appoint an appraiser, as required under NRS 393.240, for the purpose of determining the cash market value of district-owned real property proposed for sale or the rental value of district-owned real property proposed for lease. Under NRS 393.240, the Board of Trustees must appoint one qualified appraiser, and a second appraiser must be appointed by the Superintendent of Public Instruction. The appointed appraiser will be responsible for preparing a written report of findings and determinations regarding the value of the properties located at 1446 Muir Drive, Gardnerville, NV, 89460, Parcels 1220-15-310-049, 1220-15-310-051, and 1220-15-310-052, which will be submitted to the Board in accordance with statutory requirements.
Attachments:
()
|
|
10. Approval of State Superintendent of Public Instruction Appointment of Second Appraiser per NRS 393.240 (For Discussion and Possible Action)
Presenter:
Presenter: Frankie Alvarado, Superintendent
Description:
Discussion and possible action to authorize district staff to seek the appointment of an appraiser by the State Superintendent of Public Instruction, as required under NRS 393.240, for the purpose of determining the cash market value of district-owned real property proposed for sale or the rental value of district-owned real property proposed for lease. Under NRS 393.240, the Board of Trustees must appoint one qualified appraiser, and a second appraiser must be appointed by the Superintendent of Public Instruction. The appointed appraisers will be responsible for preparing a written report of findings and determinations regarding the value of the properties located at 1446 Muir Drive, Gardnerville, NV, 89460, Parcels 1220-15-310-049, 1220-15-310-051, and 1220-15-310-052, which will be submitted to the Board in accordance with statutory requirements.
|
|
11. Business Services Department Operational Improvement: Monthly Financial Close and Reporting Process (For Information Only)
Presenter:
Presenter: Terri Willoughby, CFO
Description:
The Board is presented with a continued commitment to sound fiscal stewardship and transparent financial reporting. The Business Services Department is implementing a structured monthly close process that will establish consistent procedures for recording financial transactions, reconciling accounts, reviewing financial activity, and producing management reports.
Attachments:
()
|
|
12. Tyler Content Manager and AP Automation (For Discussion and Possible Action)
Presenter:
Presenter: Terri Willoughby, CFO
Description:
The Board is presented with information to approve the purchase of Tyler Content Manager Core and Tyler AP Automation - Invoice Capture Only from Tyler Technologies, Inc., under the District's existing Tyler School ERP Pro agreement, for an initial amount not to exceed $22,812; authorize the Superintendent or designee to execute the quotations and related contract documents, subject to final procurement, legal, and grant-compliance review; and authorize funding from the Nevada Department of Education Local Education Agency Financial and Operational Efficiency Grant.
|
|
13. SB 394 - Erin's Law - Curriculum Adoption (For Discussion and Possible Action)
Presenter:
Presenter: Leslie Peters
Description:
The Board is provided with information on the prevention-oriented child sex abuse education program for implementation approval.
Attachments:
()
|
|
14. Board Reports (For Discussion Only)
Description:
Brief updates from the Board regarding District committees to which they are assigned.
|
|
15. Future Board Agenda Items (For Discussion Only)
Description:
Future Agenda Items will provide trustees an opportunity to identify topics for upcoming board meetings that support strategic planning, policy review, and district improvement efforts. This item allows board members to request reports, propose new initiatives, or flag emerging issues that may require discussion or action. Suggested items will be prioritized by the Board Officers and Superintendent based on urgency, alignment with district goals, and available resources. No action will be taken during this meeting, as this item is intended solely for planning and direction-setting.
Attachments:
()
|
|
16. Superintendent Report (For Discussion Only)
Description:
Superintendent, Frankie Alvarado, will report to the Board regarding activities of the past month and events that may be of interest to them.
|
|
17. Informational Items (For Discussion Only)
Description:
ALL MATTERS LISTED UNDER INFORMATIONAL ITEMS ARE CONSIDERED ROUTINE NON-ACTION ITEMS. ANY MEMBER OF THE BOARD OR ANY CITIZEN MAY REQUEST THAT AN ITEM BE TAKEN FROM INFORMATIONAL ITEMS AND DISCUSSED DURING THIS MEETING.
|
|
17.A. Summary of Donations
Description:
Donations received by school sites over the last month. The District wishes to acknowledge and thank the generosity of all donors on behalf of the students we serve;
Donations:
|
|
17.B. School Events
Description:
Attachments:
()
|
|
17.C. Monthly Update of Enrollment Counts
Description:
Monthly update on enrollment numbers for each school site is provided to the Board.
|
|
17.D. Administrative Regulation Updates for the 200 Series
Description:
Included are the updates to Administrative Regulation 200 Series pertaining to the Board Policy 200 Series the Board has reviewed.
Attachments:
()
|
|
18. Adjournment
Description:
(*) Times are estimated. Items on the Agenda may be taken out of order. The Board of Trustees may combine two or more agenda items for consideration, and may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. Generally speaking, the item will be heard no earlier than the time indicated.
If copies of the complete agenda (and supporting materials) are desired in advance, they may be obtained at the District Office on the Monday preceding a regular meeting of the Board. Please contact the District Office at 775-782-5134 or Suptoffice@dcsd.k12.nv.us. Notice to Individuals with Disabilities: Members of the public who require special assistance or accommodations are asked to notify the District Administration at 1638 Mono Avenue, Minden, Nevada, 89423, or by calling 782-5134, so that such notification is received at least twenty-four (24) hours prior to the meeting. In conformance with the Open Meeting Law, it is hereby noted that the agenda for the meeting of the Douglas County School Board of Trustees has been posted at the following locations: Douglas County School District, Minden, NV District website: www.dcsd.k12.nv.us State of Nevada website: https://notice.nv.gov |
