March 20, 2023 at 4:00 PM - Special Board Meeting
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1. Call to Order
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1.A. Pledge of Allegiance
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1.B. Approval of a Flexible Agenda (For Possible Action)
Description:
The Trustees reserve the right to take items in a different order to accomplish business in the most efficient manner.
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2. Consent Items SG-G (For Possible Action)
Description:
Information concerning the following consent items has been forwarded to each Board Member for study prior to this meeting. Unless a Trustee or member of the audience has a question concerning a particular item and asks that it be withdrawn from the consent list, the items are approved at one time by the Board of Trustees.
Note: If one of the following items is removed for discussion, it will be heard at the end of the consent items. |
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2.A. Minutes of the Regular Board Meeting of February 14, 2023
Description:
Attached are Minutes of the Regular Board Meeting of February 14, 2023 for review and approval.
RECOMMENDATION: Approve the Minutes of the Regular Board Meeting of February 14, 2023.
Attachments:
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2.B. Accounts Payable Special and Regular Run Vouchers
Description:
A complete list of payments contained in Accounts Payable Special Vouchers numbers 2377, 2378, 2379, 2380, 2381, 2382, 2383, 2384, 2385 and Regular Run Voucher Numbers 2386, 2387 and 2388 are attached. Vouchers have been prepared in accordance to state law and copies of the Vouchers are available for review by the public at the Superintendent's office prior to the meeting.
RECOMMENDATION: Approve Special Run Voucher Numbers 2377, 2378, 2379, 2380, 2381, 2382, 2383, 2384, 2385 and Regular Run Voucher Numbers 2386, 2387 and 2388.
Attachments:
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2.C. Personnel Report No. 23-03
Description:
Listed on the Personnel Report No. 23-03 are personnel actions presented for consideration by the Board of Trustees. Salaries for individuals employed will be determined in accordance with salary regulations of the District.
RECOMMENDATION: Approve personnel actions in Personnel Report No. 23-03.
Attachments:
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2.D. Budget Voucher Adjustments
Description:
A complete list of budget adjustments made by the Director of Business Services during the recent course of business is provided for review and approval by the Board of Trustees as required by NRS 354.598005.
RECOMMENDATION: Approve the Budget Voucher Adjustments as submitted.
Attachments:
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2.E. Second Reading of Board Policy No. 513 - Grading
Description:
Board Policy No. 513 - Grading is presented as a second reading.
RECOMMENDATION: Approve the revisions to Board Policy No. 513 - Grading, as a second reading.
Attachments:
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2.F. Second Reading of Board Policy No. 214 - Homework
Description:
The removal of Board Policy No. 214 - Homework is presented as a second reading.
RECOMMENDATION: Approve the removal of Board Policy No. 214 - Homework as a second reading.
Attachments:
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2.G. Second Reading of Board Policy No. 451 - Employment Disabilities
Description:
Policy No. 451 - Employment Disabilities is presented as a second reading.
RECOMMENDATION: Approve the Board Policy No. 451 - Employment Disabilities for a second reading.
Attachments:
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2.H. Approval of Dual Credit Course to Master List
Description:
Shannon Brown, Executive Director of Education Services, has submitted an updated Dual Credit Course List. Each Semester, high school students register for courses with area community colleges for which they are eligible to apply for dual credit towards their high school graduation requirements. Nevada Revised Statutes 389.160 requires that the Board of Trustees of each county school district prescribe the courses for which students may receive credit and the amount of credit allowed. The Board of Trustees approves the master list of dual credit courses for Western Nevada and Truckee Meadows Community College courses. If approved by the Board, these courses would create a master list from which students are eligible to receive both high school credit and college credit.
RECOMMENDATION: Approve the Dual Credit Course List as presented.
Attachments:
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2.I. Report of Aversive Intervention
Description:
There has been 1 (one) reports of restraint/aversive intervention for the month of February. A Corrective Action Plan (CAP) has been developed and submitted to the Department of Education under NRS 388.5295.
RECOMMENDATION: Approve receipt of report under NRS 388.5295. |
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2.J. Monthly Update of Enrollment Counts (Information Only)
Description:
Monthly update on enrollment numbers for each school site is provided to the Board.
Attachments:
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3. Introduction and Special Recognition SG-C&R (Special Recognition)
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4. Nevada Association of School Boards (NASB) Report SG-G (Information and Discussion)
Description:
Katherine Dickerson, the representative for DCSD on the NASB Board of Directors, will present details of NASB accomplishments, current issues, and goals.
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5. Board Reports SG-G, C&R (Information and Discussion)
Description:
Brief updates from the Board regarding District activities.
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6. Correspondence
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7. Good News SG-C (Information Only)
Description:
Each month the Board President will share "good news", which may include recognizing employees, students, and/or groups.
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8. Superintendent Report SG-G (Administrative Report)
Description:
Superintendent, Keith Lewis, will report to the Board regarding activities of the past month and upcoming District events that may be of interest to them.
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9. Carpet Maintenance Project Contract Approval SG-G (Discussion and For Possible Action)
Description:
The Board will consider awarding a bid for services to BT Mancini for the DCSD Carpet Maintenance Project, in the amount of $75,792.00 and authorize the Superintendent the authority to approve change orders up to 10% of the contract amount.
RECOMMENDATION: It is recommended that the Board award the bid for the DCSD Carpet Maintenance Project to BT Mancini, in the amount of $75,792.00 as recommended by Director of Facilities, Phil Demus and Project Manager, Scott McCullough.
Attachments:
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10. First Reading of Board Policy No. 621-Grant Application Authorization SG-G (Discussion and For Possible Action)
Description:
Superintendent Lewis will present Board Policy 621 - Grant Application Authorization. This is a new board policy brought forward as a first reading.
RECOMMENDATION: Approve the first reading of Board Policy 621 - Grant Application Authorization.
Attachments:
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11. DCSD Board Resolution-Equitable Education Opportunities SG-G (Discussion and For Possible Action)
Description:
The Board will discuss a new DCSD Board Resolution-Equitable Education Opportunities.
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12. Board Meeting Schedule SG-G (Discussion and For Possible Action)
Description:
As part of its annual organization, at the January 2023 Board Meeting, the Board directed staff to survey parents regarding the board meeting start times. Executive Director of Assessments, Grants, and Progress Monitoring, Marc Walling, will present the survey data the district received. The Board will discuss the approval of a board meeting schedule for the 2023 calendar year (April 2023 - January 2024).
RECOMMENDATION: Approve board meeting dates and locations for the 2023 calendar year (April 2023 - January 2024). |
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13. Public Comment (5:30 p.m.)
Description:
Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda. A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak. Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.
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14. First Reading of Board Policy No. 452-Pregnancy, Childbirth, and Related Medical Conditions SG-G (Discussion and For Possible Action)
Description:
Joe Girdner, Executive Director of Human Resources, will present Board Policy No. 452 - Pregnancy, Childbirth and Related Medical Conditions as a first reading.
RECOMMENDATION: Approve Board Policy No. 452 - Pregnancy, Childbirth and Related Medical Conditions as a first reading.
Attachments:
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15. First Reading of Board Policy No. 454-Leave Under Federal Law and Nevada Revised Statutes SG-G (Discussion and For Possible Action)
Description:
Joe Girdner, Executive Director of Human Resources, presented Board Policy 454 -Leave Under Federal Law and Nevada Revised Statutes as a first reading.
RECOMMENDATION: Approve Board Policy No. 454 - Leave Under Federal Law and Nevada Revised Statutes as a first reading.
Attachments:
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16. Staff Review Date on Board Policies SG-G (Discussion and For Possible Action)
Description:
As part of the District’s ongoing board policy review, Superintendent Lewis would like the following Board policies to reflect that District staff last reviewed them on December 20, 2022: BP 209 - Homebound Instruction, BP 301 - Creating a Position, BP 304 - Employment Contract, BP 305 - Transfer of Employees, BP 314 - Staff Protection, BP 316 - Employee Protection from Bloodborne Pathogens, BP 330 - Class Size, and BP 503 - Assignment Within District. There are no proposed language changes to any of these policies. Adding a date of last staff review on the Board policies creates a clear record of periodic and ongoing review to ensure compliance with current laws and creates efficiencies in the review process.
RECOMMENDATION: Approve identifying on the following Board policies that December 20, 2022 is the date of last staff review: BP 209 - Homebound Instruction, BP 301 - Creating a Position, BP 304 - Employment Contract, BP 305 - Transfer of Employees, BP 314 - Staff Protection, BP 316 - Employee Protection from Bloodborne Pathogens, BP 330 - Class Size, and BP 503 - Assignment Within District.
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17. Closed Session (Discussion and For Possible Action)
Description:
The Board will recess to closed session in order to discuss matters with its management representatives pursuant to NRS 288.220(4).
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18. Prioritizing Agenda-Possible Items for Future Board Meetings (Discussion and For Possible Action)
Description:
The Board will seek requests from its members for items to be placed on future meeting agendas in accordance with its policies. The Board will discuss all agenda items on the list and prioritize those it wishes to come forward at the next Board Meeting.
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19. Public Comment
Description:
Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda. A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak. Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.
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20. Adjournment
Description:
(*) Times are estimated. Items on the Agenda may be taken out of order. The Board of Trustees may combine two or more agenda items for consideration, and may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. Generally speaking, the item will be heard no earlier than the time indicated.
If copies of the complete agenda (and supporting materials) are desired in advance, they may be obtained at the District Office on the Friday or Monday preceding a regular Tuesday meeting of the Board. Please contact Caryn Harper at 775-782-5134 or Charper@dcsd.k12.nv.us. Notice to Individuals with Disabilities: Members of the public who require special assistance or accommodations are asked to notify the District Administration at 1638 Mono Avenue, Minden, Nevada, 89423, or by calling 782-5134, so that such notification is received at least twenty four (24) hours prior to the meeting. In conformance with the Open Meeting Law, it is hereby noted that the agenda for the meeting of the Douglas County School Board of Trustees has been posted at the following locations: Douglas County School District, Minden, NV District website: www.dcsd.k12.nv.us State of Nevada website: https://notice.nv.gov |
