December 14, 2021 at 4:00 PM - Regular Board Meeting

Description:  The Trustees reserve the right to take items in a different order to accomplish business in the most efficient manner.

Description:  Information concerning the following consent items has been forwarded to each Board Member for study prior to this meeting.  Unless a Trustee or member of the audience has a question concerning a particular item and asks that it be withdrawn from the consent list, the items are approved at one time by the Board of Trustees.  
Note:  If one of the following items is removed for discussion, it will be heard at the end of the consent items.  

Description:  Attached are Minutes of the Regular Board Meeting of November 9, 2021 for review and approval. 

RECOMMENDATION:  Approve the Minutes of the Regular Board Meeting of November 9, 2021.

Description:  Attached are Minutes of the Special Board Meeting of November 22, 2021 for review and approval. 

RECOMMENDATION:  Approve the Minutes of the Special Board Meeting of November 22, 2021.

Description:  A complete list of payments contained in Accounts Payable Special Vouchers numbers 2239, 2240, 2241, 2242, 2243, 2244, 2245, 2246, 2247, 2248, and Regular Run Voucher Number 2249 and 2250  are attached. Vouchers have been prepared in accordance to state law and copies of the Vouchers are available for review by the public at the Superintendent's office prior to the meeting.

RECOMMENDATION: Approve Special Run Voucher Numbers  2239, 2240, 2241, 2242, 2243, 2244, 2245, 2246, 2247, 2248 and Regular Run Voucher Number 2249 and 2250.

Description:  Listed on the Personnel Report No. 21-12 are personnel actions presented for consideration by the Board of Trustees.  Salaries for individuals employed will be determined in accordance with salary regulations of the District. 
 
RECOMMENDATION:  Approve personnel actions in Personnel Report No.  21-12.

Description:  A complete list of budget adjustments made by the Director of Business Services during the recent course of business is provided for review and approval by the Board of Trustees as required by NRS 354.598005.

RECOMMENDATION:  Approve the Budget Voucher Adjustments as submitted. 

Description:  In order for efficient and timely processing of copier leases and maintenance contracts, the Business Services office is requesting board review and approval of all current copier contracts in order to align payment through Special Voucher runs in accordance with BP 614.

RECOMMENDATION:  Approve contracts as presented. 

Description:  Annually the Northwest Regional Professional Development Program (NWRPDP) provides a report on the number of teachers and administrators employed by the school district who receive training through the program and evaluation of training received.  As per NRS 3911A.205,  this report is submitted for approval by the DCSD Board of Trustees. 

Recommendation:  Approve the Annual NWRPDP Report. 

Description:  Monthly update on enrollment numbers for each school site is provided to the Board. 

Description:  Linda Gilkerson, NASB Director,  will present details of NASB accomplishments, current issues, and goals.

Description:  Brief updates from the Board regarding District activities. 

Description:  Each month the Board President will share "good news", which may include recognizing employees, students, and/or groups. 

Description:  Director of Facilities, Phil Demus, will provide an update of DCSD's current and future maintenance and construction projects.  

Description:  Superintendent, Keith Lewis, will report to the Board regarding activities of the past month and upcoming District events that may be of interest to them. 
Below is a summary of donations received by school sites over the last month.  The District wishes to acknowledge and thank the generosity of all donors on behalf of the students we serve.  

C.C. Meneley Elementary
City National Bank donated a $1000 gift card to Barnes and Noble
Douglas High School
Pizza Factory-Donated $400 to the Charity Volleyball game to benefit the Tamarack Fire Fund
Rick Smith-Donated $200 to the Culinary Arts Program 
Kimmie Candy-Donated candy valued at $155.00 to the Culinary Arts Program

Description:  Included in each Board Member's agenda packet is a  copy of the 2020-21 independent external financial audit report covering the District Funds. Certified Public Accountants from the Silva, Sceirine & Associates, LLC firm audited the District's financial statements and will review the audit and highlight notable and or required discussion items within the report.  The report presents the District's audited financial position as of June 30,  2021, and the results of financial operations for same.  The auditors found no material recommendations.  Additionally, there are no findings attributable to the fiscal year 2020-2021.  External auditors and staff will be available to answer questions.
 
RECOMMENDATION:  Approve the 2020-2021 Independent Audit Report and direct Sue Estes, Director of Business Services, to file the report as Public Record in accordance with NRS 354.624.

Description:  Each year in December, when actual enrollment, actual employee contracts, and actual fund balances from the prior year are known, along with finalized legislative support and revenues, the District augments and/or amends all of its fund budgets to incorporate the financial effects of the new information into District budgets.  At this time, all revenue and expenditure accounts are reviewed and revised based on the latest information available.  Nevada Revised Statute 354.598005 requires such a revised budget be filed with the State by January 1st of each year.  
In Accordance with Nevada Revised Statues and Nevada Administrative Code, the adoption of the following resolutions is necessary in order to officially make budget amendments and augmentations to the District's 2021-22 budgets. 
No. 21-06, "Resolution to Augment the General Fund Budget of the Douglas County School District for the 2021-22 Fiscal Year"
No. 21-07, "Resolution to Augment Special Revenue Funds (to which ad valorem taxes are not allocated) of the Douglas County School District for the 2021-22 Fiscal Year"
No. 21-08,  "Resolution to Amend the Debt Service Fund Budget of the Douglas County School District for the 2021-22 Fiscal Year"
Included in each Board Member's agenda packet are copies of the Resolutions and supporting data including summary highlights of the expenditure changes in the District's General Fund and a detailed breakdown of General Fund resource changes.  Staff will be prepared to discuss these 2021-22 budget changes in detail, and answer Board Member's questions. 

RECOMMENDATION:  Adopt each Resolution independently as proposed.
       -Adopt Resolution No. 21-06 in its entirety
       -Adopt Resolution No. 21-07 in its entirety
       -Adopt Resolution No. 21-08 in its entirety

Description:  The Board will evaluate, discuss, and take possible action on proposed redistricting maps, changing the election district boundaries for school trustees based on census data from 2020 to ensure compliance with Nevada Revised Statutes Chapter 386 and adopt a Resolution recommending an election district map to the Douglas County Board of Commissioners. Presentation by Douglas County Clerk-Treasurer, Amy Burgans.

RECOMMENDATION:  The Board of Trustees select Option 1,2, or 3 to be "Exhibit A" which will be included in a corresponding resolution for the redistricting of board member boundaries in Douglas County. 

Description:  Having surveyed the DCSD school community regarding calendar options, Executive Director of Grants, Assessment and Accountability, Brian Frazier, and Superintendent Lewis, will review survey results with the Board and bring forward the first reading of changes to Board Policy 803 - School Year Calendar.  Specifically, the Board will reconsider changes to policy that would align the school year start and end date for all DCSD schools.

RECOMMENDATION:  Approve the first reading of changes made to Board Policy No. 803 - School Year Calendar.  

Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak.  Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  

Description:  Brian Frazier, Education Services Executive Director Area 2, will provide a report on graduation data components for the Douglas County School District Class of 2021.

Description:  The Board will consider designating Elementary Reading Specialist and School Counselor as a positions qualifying to be filled under Critical Shortage Need.  The District has had a very difficult time recruiting qualified candidates to fill the  positions currently open in the district.  Designating these positions as Critical Shortage Need, if approved by the State, will enable the District to consider candidates who have previously retired within the State, but have a desire to fill the position until it can be filled by an otherwise qualified candidate.  

RECOMMENDATION:  It is recommended that the Board approve the requested positions for Critical Shortage Need.  

Description:  Included in each Board Member’s agenda packet is a copy of the Renewal and Marketing Analysis for the District’s self-funded health insurance stop loss insurance renewal along with a memo summarizing the details leading to unanimous staff and Health Advisory Committee recommendation to accept the best proposal of stop loss insurance coverage considering both risk and cost.  Our current stop loss insurance provider, Voya, proposed a 20.6% ($135,950) increase in premium for the same stop loss insurance coverage that we currently have.  Granular’s proposed bid came in at -3.2% ($21,102) below what we are currently paying for the same stop loss insurance coverage that we currently have.  All claims will be covered on a 24/12 contract basis (claims may be incurred in both the 2021 and 2022 calendar years, and paid within the 2022 calendar year).  Funding to come from the Self-Insured Health Insurance Fund.

RECOMMENDATION: Authorize Joe Girdner, Executive Director of Human Resources, to approve a contract for excess stop loss insurance for the District’s self-funded health insurance plan with Granular at a stop loss deductible level of $250,000 with a $500k laser as presented on a 24/12 contract basis.  Funding to come from the Self-Insured Health Insurance Fund. 

Description:  Superintendent, Keith Lewis, will present his proposed 2021-22 professional goals to the Board.  

RECOMMENDATION:  It is recommended the Board approve Superintendent Lewis' professional goals as proposed. 

Description:  The Board will recess to closed session in order to discuss matters with its management representatives pursuant to NRS 288.220(4).

Description:  The District, having participated in the negotiations re-opener process, has reached agreement with the Douglas County Professional Education Association (DCPEA) for 2021-2024.

RECOMMENDATION:  Approve the agreement with the Douglas County Professional Education Association for 2021-2024.

Description:  The District, having participated in the Meet & Confer process, has reached agreement with the Douglas County Classified Supervisors & Professional Employees for 2021-2024.

RECOMMENDATION:  Approve the agreement with the Douglas County Classified Supervisors and Professional Employees for 2021-2024.

Description:  The District, having participated in the Meet & Confer process, has reached an agreement with the Douglas County Confidential Employees for 2021-2024.

RECOMMENDATION:  Approve the agreement with the Douglas County Confidential Employees for 2021-2024. 

Description:  The District, having participated in the Meet and Confer process, has reached an agreement with the Douglas County Administrators Association for 2021-2024.

RECOMMENDATION:  Approve the agreement with the Douglas County Administrators Association for 2021-2024.

Description:  The District has reached an agreement with the Superintendent's Cabinet administrators for 2021-2024.

RECOMMENDATION:  Approve the agreement with the Superintendent's Cabinet administrators for 2021-2024 as presented.  

Description:  The Board will seek requests from its members for items to be placed on future meeting agendas in accordance with its policies.  The Board will discuss all agenda items on the list and prioritize those it wishes to come forward at the next Board Meeting. 

Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak. Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  

Description:  (*) Times are estimated.  Items on the Agenda may be taken out of order.  The Board of Trustees may combine two or more agenda items for consideration, and may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. Generally speaking, the item will be heard no earlier than the time indicated.

If copies of the complete agenda (and supporting materials) are desired in advance, they may be obtained at the District Office on the Friday or Monday preceding a regular Tuesday meeting of the Board.  Please contact Caryn Harper at 775-782-5134 or Charper@dcsd.k12.nv.us.

Notice to Individuals with Disabilities:  Members of the public who require special assistance or accommodations are asked to notify the District Administration at 1638 Mono Avenue, Minden, Nevada, 89423, or by calling 782-5134, so that such notification is received at least twenty four (24) hours prior to the meeting.  In conformance with the Open Meeting Law, it is hereby noted that the agenda for the meeting of the Douglas County School Board of Trustees has been posted at the following locations:

Douglas County School District, Minden, NV
District website:  www.dcsd.k12.nv.us
State of Nevada website:  https://notice.nv.gov