May 18, 2021 at 4:00 PM - Regular Board Meeting & Tentative Budget Hearing

Description:  The Trustees reserve the right to take items in a different order to accomplish business in the most efficient manner.

Description:  Information concerning the following consent items has been forwarded to each Board Member for study prior to this meeting.  Unless a Trustee or member of the audience has a question concerning a particular item and asks that it be withdrawn from the consent list, the items are approved at one time by the Board of Trustees.  
Note:  If one of the following items is removed for discussion, it will be heard at the end of the consent items.  

Description:  Attached are Minutes of the Regular Board Meeting of April 6, 2021 for review and approval. 

RECOMMENDATION: Approve the Minutes of the Regular Board Meeting of April 6, 2021.

Description:  Attached are Minutes of the Good News Subcommittee Meeting of March 29, 2021 for review and approval. 

RECOMMENDATION:  Approve the Minutes of the Good News Subcommittee Meeting of March 29, 2021.

Description:  Attached are Minutes of the Good News Subcommittee Meeting of April 26, 2021 for review and approval. 

RECOMMENDATION:  Approve the Good News Subcommittee Meeting of April 26, 2021.

Description:  Attached are Minutes of the DCSD Construction & Maintenance Subcommittee Meeting of April 28, 2021 for review and approval. 

RECOMMENDATION: Approve the Minutes of the DCSD Construction and Maintenance Subcommittee Meeting of April 28, 2021.

Description:  A complete list of payments contained in Accounts Payable Special Vouchers numbers 2189, 2190, 2191, 2192, 2193, 2194, 2195, 2196, 2197, 2198, and Regular Run Voucher Number 2199 and 9952  are attached. Vouchers have been prepared in accordance to state law and copies of the Vouchers are available for review by the public at the Superintendent's office prior to the meeting.

RECOMMENDATION: Approve Special Run Voucher Numbers 2189, 2190, 2191, 2192, 2193, 2194, 2195, 2196, 2197, 2198, and Regular Run Voucher Number 2199 and 9952.

Description:  Listed on the Personnel Report No. 21-05 are personnel actions presented for consideration by the Board of Trustees.  Salaries for individuals employed will be determined in accordance with salary regulations of the District. 
 
RECOMMENDATION:  Approve personnel actions in Personnel Report No.  21-05.

Description:  A complete list of budget adjustments made by the Director of Business Services during the recent course of business is provided for review and approval by the Board of Trustees as required by NRS 354.598005.

RECOMMENDATION:  Approve the Budget Voucher Adjustments as submitted. 

Description:  The Board will consider renewing a lease agreement with Western Nevada College for the use of the Minden WNC facility as the ASPIRE Academy campus.  Then new lease agreement continues  the current cost at $113,304.00 for the term of the lease.

RECOMMENDATION:  Approve the Lease Agreement extending the occupancy of the WNC campus for the ASPIRE Academy High School through June 30, 2023.

Description:  In order for efficient and timely processing of copier leases and maintenance contracts, the Business Services office is requesting board review and approval of all current copier contracts in order to align payment through Special Voucher runs in accordance with BP 614.

RECOMMENDATION:  Approve copier contracts as presented. 

Description:  Monthly update on enrollment numbers for each school site is provided to the Board. 

Description:  Linda Gilkerson, NASB Director,  will present details of NASB accomplishments, current issues, and goals.

Description:  Brief updates from the Board regarding District activities. 

Description:  Superintendent, Keith Lewis, will report to the Board regarding activities of the past month and upcoming District events that may be of interest to them. 
Below is a summary of donations received by school sites over the last month.  The District wishes to acknowledge and thank the generosity of all donors on behalf of the students we serve.  
Douglas High School
Brett Cobler- $1000

Description:  Education Services Executive Director of Area 4, Melissa Rains and Science/STEM Trainer, Roger Cramer will provide information on the Science Competency in the district. 

RECOMMENDATION:  Approve the removal of the science competency as a graduation requirement for students in the Douglas County School District. 

Description:  The Board reviewed the Tentative Budget at its meeting held on April 6, 2021.  The District's Director of Business Services, Mrs. Susan Estes, has prepared the Final Budget inclusive of known estimated revenues and projected expenditures for the 2021-22 school year and will present it for adoption as the Final Budget. 

RECOMMENDATION:  It is recommended that following the public hearing, the Board adopt the revised Tentative Budget as Final for 2021-2022.

Description:  The Board will be provided an update regarding the work of the Construction & Maintenance Subcommittee, which last met on April 28, 2021.

Description:  Including prior year ending fund balance adjustments for the District's 2021-2022 December Amended Budget, Staff would like to review with the Board a revised five-year Capital Improvement Plan (CIP) as required by Nevada Revised Statute(NRS) 354.5945.
Included in each Board Member's agenda packet is the aforementioned revised five-year Capital Improvement Plan.  The five-year Capital Improvement Plan has been revised principally to accommodate revised cash flow timing, revised cost estimates of certain projects, and addition of projects.
Susan Estes, Director of Business Services, will provide detailed explanations and rationale for proposed changes to the updated five-year Capital Improvement Plan, and answer any questions that the Board may have.

RECOMMENDATION:  It is recommended that the Board approve the Five-Year Capital Improvement Plan and authorize its filing with the Department of Taxation.

Description:  The Board will consider awarding a bid for services to Triumph Electric Inc. for the DCSD Fire Alarm Improvement Project, in the amount of $392,000.

RECOMMENDATION:  It is recommended that the Board award the bid for the DCSD Fire Alarm Project to Triumph Electric Inc., in the amount of $392,000 as recommended by Director of Facilities, Phil Demus and Project Manager, Scott McCullough.  

Description:  The Board will consider awarding a bid for services to Olcese Construction Co. for the BMP Improvement Project, in the amount of $176,350.

RECOMMENDATION:  It is recommended that the Board award the bid for the BMP Improvement Project to Olcese Construction Co., in the amount of $176,350 as recommended by Director of Facilities, Phil Demus and Project Manager, Scott McCullough.  

Description:  Melissa Rains, Executive Director of Education Services Area 4, will provide an update on the Culinary/Food Truck project previously approved by the Board. 

RECOMMENDATION: The Board shall consider adjusting the scope of the project from the purchasing of a food truck to the purchase of a bar-b-que trailer. 

Description:  The Health Insurance Advisory Committee will provide the Board with a brief update on the current status of the self-insured plan and its related funding.

Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak.  Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  

Description:  As requested by the Board, Executive Director of Education Service Area 3, Rommy Cronin-Mack, will provide an informational overview of what is legally allowed related to grading policy. 

Description:  The Board will be provided an update regarding the work of the "Good News" Subcommittee, which last met on April 26, 2021.

Description:  The superintendent will provide the Board with an update that relates to the goals agreed upon by the Board and the superintendent.  The Board will have the opportunity to provide the superintendent with feedback regarding his job performance.  

Description:  Per the agreement between the Trustees of the Douglas County School District on behalf of the Douglas County School District and Superintendent Lewis, the trustees shall meet in an open public meeting between April 1, 2021 and June 30, 2021, to decide whether to extend the term of the agreement between the parties by one (1) additional year.  The Board will discuss and possibly act to extend Superintendent Lewis' contract through June 30, 2024.

Description:  The Board will recess to closed session in order to discuss matters with its management representatives pursuant to NRS 288.220(4).

Description:  The District, having participated in the negotiations re-opener process, has reached agreement with the Douglas County Professional Education Association (DCPEA).

RECOMMENDATION:  Approve the agreement with the Douglas County Professional Education Association for August 1, 2020-July 31, 2024.

Description:  The Board will seek requests from its members for items to be placed on future meeting agendas in accordance with its policies.  The Board will discuss all agenda items on the list and prioritize those it wishes to come forward at the next Board Meeting. 

Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak. Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  

Description:  (*) Times are estimated.  Items on the Agenda may be taken out of order.  The Board of Trustees may combine two or more agenda items for consideration, and may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. Generally speaking, the item will be heard no earlier than the time indicated.

If copies of the complete agenda (and supporting materials) are desired in advance, they may be obtained at the District Office on the Friday or Monday preceding a regular Tuesday meeting of the Board.  Please contact Caryn Harper at 775-782-5134 or Charper@dcsd.k12.nv.us.

Notice to Individuals with Disabilities:  Members of the public who require special assistance or accommodations are asked to notify the District Administration at 1638 Mono Avenue, Minden, Nevada, 89423, or by calling 782-5134, so that such notification is received at least twenty four (24) hours prior to the meeting.  In conformance with the Open Meeting Law, it is hereby noted that the agenda for the meeting of the Douglas County School Board of Trustees has been posted at the following locations:

District website:  www.dcsd.k12.nv.us
State of Nevada website:  https://notice.nv.gov