January 14, 2020 at 4:00 PM - Regular Board Meeting
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1. Call to Order
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1.A. Pledge of Allegiance
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1.B. Approval of a Flexible Agenda (For Possible Action)
Description:
The Trustees reserve the right to take items in a different order to accomplish business in the most efficient manner.
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2. Consent Items (For Possible Action)
Description:
Information concerning the following consent items has been forwarded to each Board Member for study prior to this meeting. Unless a Trustee or member of the audience has a question concerning a particular item and asks that it be withdrawn from the consent list, the items are approved at one time by the Board of Trustees.
Note: If one of the following items is removed for discussion, it will be heard at the end of the consent items. |
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2.A. Minutes of the Regular Board Meeting of December 10, 2019
Description:
Attached are Minutes of the Regular Board Meeting of November December 10, 2019 for review and approval.
RECOMMENDATION: Approve the Minutes of the Regular Board Meeting of December 10, 2019.
Attachments:
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2.B. Accounts Payable Special and Regular Run Vouchers
Description:
A complete list of payments contained in Accounts Payable Special Vouchers numbers 2048, 2049, 2050, 2051 ,2052, 2053, 2054, and Regular Run Voucher Number 2055 and 2056 are attached. Vouchers have been prepared in accordance to state law and copies of the Vouchers are available for review by the public at the Superintendent's office prior to the meeting.
RECOMMENDATION: Approve Special Run Voucher Numbers 2048, 2049, 2050, 2051, 2052, 2053, 2054 and Regular Run Voucher Number 2055 and 2056.
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2.C. Personnel Report No. 20-01
Description:
Listed on the Personnel Report No. 20-01 are personnel actions presented for consideration by the Board of Trustees. Salaries for individuals employed will be determined in accordance with salary regulations of the District.
RECOMMENDATION: Approve personnel actions in Personnel Report No. 20-01
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2.D. Budget Voucher Adjustments
Description:
A complete list of budget adjustments made by the Director of Business Services during the recent course of business is provided for review and approval by the Board of Trustees as required by NRS 354.598005.
RECOMMENDATION: Approve the Budget Voucher Adjustments as submitted.
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2.E. Application for Grant Funding for Calendar Year 2020
Description:
The District requests authorization to apply for funding for the programs including, but not limited to:
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2.F. Annual School Calendar Application 2020-21
Description:
The District requests authorization to submit an Application to Operate an Alternative Schedule for each of our 2020-21 school calendars.
RECOMMENDATION: It is recommended the Board of Trustees approve authorization to file an Application to Operate an Alternative Schedule with the Nevada Department of Education for all schools within Douglas County School District for the 2020-21 school year. |
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2.G. Second Reading Board Policy No. 515 - Promotion, Retention, and Demotion of Students
Description:
Board Policy No. 515 - Promotion, Retention, and Demotion of Students is offered as a second reading.
RECOMMENDATION: Approve Board Policy No. 515 - Promotion, Retention, and Demotion of Students, as a second reading.
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2.H. Second Reading Board Policy No. 106 - Tobacco Free Schools
Description:
Board Policy No. 106 - Tobacco-Free Schools is presented as a second reading.
RECOMMENDATION: Approve changes to Board Policy No. 106-Tobacco-Free Schools, as a second reading.
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2.I. Second Reading Board Policy No. 712(a) (New) - Capital Projects Defined
Description:
Board Policy No. 712(a) - Capital Projects Defined is presented as a second reading.
RECOMMENDATION: Approve proposed language for new Board Policy No. 712(a) - Capital Projects Defined as a second reading.
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2.J. Copier Contract Approval
Description:
In order for efficient and timely processing of copier leases and maintenance contracts, the Business Services office is requesting board review and approval of all current copier contracts in order to align payment through Special Voucher runs in accordance with BP 614.
RECOMMENDATION: Approve contracts as presented.
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2.K. Receipt of Whistle Blower Protections (Information Only)
Description:
Nevada Revised Statutes (NRS) provided for specific rights and responsibilities of school district personnel regarding disclosure of test administration and test security irregularities for all district and state mandated examinations. NRS requires that Nevada Department of Education submit a written summary of these rights and responsibilities to the District Board of Trustees. A copy of the written summary has been provided to all school officials within the school district via electronic or hard copy posting.
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2.L. Bullying/Behavior Quarterly Report - Quarter 2 (Information Only)
Description:
DCSD Executive Director of Educational Services Area 4, Melissa Rains, has provided a data report detailing the bullying, behavior, suspensions, and expulsions from October 1, 2019-December 31, 2019.
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2.M. Monthly Update of Enrollment Counts (Information Only)
Description:
Monthly update on enrollment numbers for each school site is provided to the Board.
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2.N. Donations (Information Only)
Description:
Below is a summary of donations received by school sites over the last month. The District wishes to acknowledge and thank the generosity of all donors on behalf of the students we serve.
Douglas High School *Carlo Luri- Donated a 2005 Jeep Liberty and 2006 Jeep Liberty Scarselli Elementary School *Rick Koontz- Donated $100 for Angel Tree gifts *The Garrison Family-Donate $500 for Missoula Children's Theater play Zephyr Cove Elementary School Heavenly/Vail Resorts-Donated $1200 in ski passes for students Tahoe Douglas Rotary-Donated $2000 to ZCES for an after school music program |
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3. Election of Officers for 2020 (Discussion and For Possible Action)
Description:
The Board will discuss, nominate, and take action on the positions of President, Vice President, and Clerk.
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4. Annual Organization (Discussion and For Possible Action)
Description:
The Board will designate a media source for publication of all legally required notices and will designate a meeting schedule with locations for the year 2020.
A. Designate the Record Courier as the newspaper to be utilized for all legally required notices. B. Designate regular meetings of the Board of Trustees to be held on the second Tuesday of each month at 4:00 p.m. at the DCSD Airport Training Center or Lake Tahoe Visitors Authority-Visitor Center unless otherwise announced as follows: 4-B. Regularly Scheduled Board Meeting Dates - Additional meetings will be scheduled as necessary. Date Location Time Tuesday, February 11, 2020 Lake Tahoe Visitor Center 4:00 p.m. Tuesday, March 10, 2020 Airport Training Center 4:00 p.m. Tuesday, April 14, 2020 Lake Tahoe Visitor Center 4:00 p.m. Tuesday, May 19, 2020 Airport Training Center (Budget Hearing) 4:00 p.m. Tuesday, June 9, 2020 Airport Training Center 4:00 p.m. Tuesday, July 14, 2020 Airport Training Center 4:00 p.m. Tuesday, August 11, 2020 Airport Training Center 4:00 p.m. Tuesday, September 8, 2020 Airport Training Center 4:00 p.m. Tuesday, October 13, 2020 Airport Training Center 4:00 p.m. Tuesday, November 10, 2020 Lake Tahoe Visitor Center 4:00 p.m. Tuesday, December 8, 2020 Airport Training Center 4:00 p.m. Tuesday, January 12, 2020 Airport Training Center 4:00 p.m. RECOMMENDATION: Approve the Annual Organization for 2020.
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5. Appointment of Board Representatives on Committees for 2020 (Discussion and For Possible Action)
Description:
The Board will make recommendations for representation on numerous committees and boards. It will take action to designate a representative and an alternate representative for each listed body.
A. Debt Management Commission B. Nevada Association of School Boards - Board of Directors C. Douglas County Parks and Recreation Board D. Liaison Between Board and County Commission and Planning E. School Safety Task Force F. Expulsion Hearing Subcommittee G. Employee Relations Communications Committee H. Liaison to Parent Teacher Organizations I. Liaison to Tahoe/Douglas Chamber of Commerce J. Liaison to Carson Valley Chamber of Commerce K. Career and Technical Committee L. Gifted and Talented Task Force M. Legislative Liaison RECOMMENDATION: Approve the Appointment of Board Representatives.
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6. School Presentations
Description:
From time to time school sites may desire to share great things with the Board. This time is reserved monthly for that opportunity.
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7. Nevada Association of School Boards (NASB) Report (Information and Discussion)
Description:
Karen Chessell, NASB Director, will present details of NASB accomplishments, current issues, and goals.
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8. Board Reports (Information and Discussion)
Description:
Brief updates from the Board regarding District activities.
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9. Correspondence
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10. Superintendent Report (Administrative Report)
Description:
Superintendent, Mrs. White, will report to the Board regarding activities of the past month and upcoming District events that may be of interest to them.
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11. Adjusted Cohort Graduation Rate (Administrative Report)
Description:
Brian Frazier, Education Services Executive Director Area 2, will provide a report on graduation data components for the Douglas County School District Class of 2019.
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12. First Reading of Board Policy No. 529 - Suspension and Expulsion (Discussion and For Possible Action)
Description:
Melissa Rains, Executive Director Area 4, will present revisions to the policy to reflect the stipulations set forth by Assembly Bill 168.
RECOMMENDATION: Approve changes to Board Policy No. 529 - Suspension and Expulsion, as a first reading.
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13. Training on Bullying (Information and Discussion)
Description:
Legislation, AB 225, requires training for School Board members, administrators and Douglas County School District Staff about Bullying.
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14. Report Card Survey Data (Discussion and For Possible Action)
Description:
Rommy Cronin-Mack, Executive Director of Educational Services Area 3, will share the results of the survey on the new report cards.
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15. Public Comment (5:30 p.m.)
Description:
Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda. A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak. Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.
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16. Board Proposed Item - Discussion on a Measurement of Social Emotional Learning (Discussion and For Possible Action)
Description:
The Board will discuss how Social Emotional Learning might be assessed.
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17. Pre-Construction Engineering Services for HVAC Improvement (Discussion and For Possible Action)
Description:
The Board will consider a proposal from CR Engineering for the pre-construction services required to complete the HVAC improvement project at PWLMS in the amount of $60,000.00.
RECOMMENDATION: It is recommended that the Board authorize the superintendent to contract with CR Engineering in the amount of $60,000.00 for required engineering services related to the HVAC Improvements Project at PWLMS. |
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18. Closed Session (Discussion and For Possible Action)
Description:
The Board will recess to closed session in order to discuss matters with its management representatives pursuant to NRS 288.220(4).
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19. Agreement between Douglas County School District and Douglas County Support Staff Organization for 2019-2021(Discussion and For Possible Action)
Description:
The District, having participated in the negotiation process, has reached agreement with the Douglas County Support Staff Organization for 2019-2021.
RECOMMENDATION: Approve the agreement with the Douglas County Support Staff Organization for 2019-2021. |
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20. Prioritizing Agenda-Possible Items for Future Board Meetings (Discussion and For Possible Action)
Description:
The Board will seek requests from its members for items to be placed on future meeting agendas in accordance with its policies. The Board will discuss all agenda items on the list and prioritize those it wishes to come forward at the next Board Meeting.
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21. Public Comment
Description:
Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda. A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak. Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.
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22. Adjournment
Description:
(*) Times are estimated. Items on the Agenda may be taken out of order. The Board of Trustees may combine two or more agenda items for consideration, and may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. Generally speaking, the item will be heard no earlier than the time indicated.
If copies of the complete agenda (and supporting materials) are desired in advance, they may be obtained at the District Office on the Friday or Monday preceding a regular Tuesday meeting of the Board. Please contact Caryn Harper at 775-782-5134 or Charper@dcsd.k12.nv.us. Notice to Individuals with Disabilities: Members of the public who require special assistance or accommodations are asked to notify the District Administration at 1638 Mono Avenue, Minden, Nevada, 89423, or by calling 782-5134, so that such notification is received at least twenty four (24) hours prior to the meeting. In conformance with the Open Meeting Law, it is hereby noted that the agenda for the meeting of the Douglas County School Board of Trustees has been posted at the following locations: Gardnerville Post Office, Gardnerville, NV Genoa Post Office, Genoa, NV Minden Post Office, Minden, NV Stateline Post Office, Stateline, NV Zephyr Cove Post Office, Zephyr, NV Douglas County School District, Minden, NV District website: www.dcsd.k12.nv.us State of Nevada website: https://notice.nv.gov |
