March 12, 2019 at 4:00 PM - Regular Board Meeting-REVISED
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1. Call to Order
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1.A. Pledge of Allegiance
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1.B. Approval of a Flexible Agenda (For Possible Action)
Description:
The Trustees reserve the right to take items in a different order to accomplish business in the most efficient manner.
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2. Consent Items (For Possible Action)
Description:
Information concerning the following consent items has been forwarded to each Board Member for study prior to this meeting. Unless a Trustee or member of the audience has a question concerning a particular item and asks that it be withdrawn from the consent list, the items are approved at one time by the Board of Trustees.
Note: If one of the following items is removed for discussion, it will be heard at the end of the consent items. |
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2.A. Minutes of the Regular Board Meeting of February 12, 2019
Description:
Attached are Minutes of the Regular Board Meeting of February 12, 2019 for review and approval.
RECOMMENDATION: Approve the Minutes of the Regular Board Meeting of February 12, 2019.
Attachments:
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2.B. Accounts Payable Special and Regular Run Vouchers
Description:
A complete list of payments contained in Accounts Payable Special Vouchers numbers 1966, 1967, 1968, 1969 , 1970, 1971, and Regular Run Voucher Number 1972 and 1973 are provided to the Board members via e-mail for review prior to the meeting. Vouchers have been prepared in accordance to state law and copies of the Vouchers are available for review by the public at the Superintendent's office prior to the meeting.
RECOMMENDATION: Approve Special Run Voucher Numbers 1966, 1967, 1968, 1969, 1970, 1971, and Regular Run Voucher Number 1972 and 1973. |
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2.C. Personnel Report No. 19-3
Description:
Listed on the Personnel Report No. 19-3 are personnel actions presented for consideration by the Board of Trustees. Salaries for individuals employed will be determined in accordance with salary regulations of the District.
RECOMMENDATION: Approve personnel actions in Personnel Report No. 19-3.
Attachments:
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2.D. Budget Voucher Adjustments
Description:
A complete list of budget adjustments made by the Director of Business Services during the recent course of business is provided for review and approval by the Board of Trustees as required by NRS 354.598005.
RECOMMENDATION: Approve the Budget Voucher Adjustment for March 2019 as submitted.
Attachments:
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2.E. Monthly Update of Enrollment Counts (Information Only)
Description:
Monthly update on enrollment numbers for each school site is provided to the Board.
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2.F. Donations (Information Only)
Description:
Below is a summary of donations received by school sites over the last month. The District wishes to acknowledge and thank the generosity of all donors on behalf of the students we serve.
C.C. Meneley Elementary *Elks Club donated shoes and clothing for the nurse's office, as well as several used books for families. Gardnerville Elementary *Linda Hardy donated $1000 to support the GES Library *Carson Valley Arts Council donated a $1000 Mini Grant for the school's garden mural. |
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3. Introduction and Special Recognition (Special Recognition)
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4. Nevada Association of School Boards (NASB) Report (Information and Discussion)
Description:
Karen Chessell, NASB Director, will present details of NASB accomplishments, current issues, and goals.
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5. Board Reports (Information and Discussion)
Description:
Brief updates from the Board regarding District activities.
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6. Correspondence
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7. Superintendent Report (Administrative Report)
Description:
Superintendent, Mrs. White, will report to the Board regarding activities of the past month and upcoming District events that may be of interest to them.
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8. DARE/GREAT (Discussion and For Possible Action)
Description:
Discussion about the the DARE and GREAT programs and other possible methods of supporting students.
RECOMMENDATION: It is recommended that the Board support the decision to dissolve the DARE and GREAT programs in support of adding an additional School Resource Officer to support our elementary schools. |
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9. AB 57-Board's Political Position (Discussion and For Possible Action)
Description:
The Board will discuss the changes to legislation proposed through AB57, including the appointment of Trustees in certain larger districts, and will adopt a position on the proposed legislation.
RECOMMENDATION: It is recommended that the Board determine it's position on this legislation and direct its NASB director to communicate that position to the NASB legislative liaison to provided testimony to the Nevada Legislature.
Attachments:
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10. Superintendent Evaluation Cycle (Discussion and For Possible Action)
Description:
The Board will discuss changing the cycle of evaluation for the Superintendent to better align with State reporting on student achievement.
RECOMMENDATION: It is recommended that the Board adjust the cycle of the evaluation for the Superintendent to align with state reporting through the Nevada School Performance Framework (NSPF).
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11. Superintendent Evaluation (Discussion and For Possible Action)
Description:
The Board will discuss it it wishes to evaluate the Superintendent under the current cycle in March or April, or if it wishes to push the evaluation out until after data is received from the full implementation of MAPS, SBAC, EOC, ACT assessments and has received the reports from the Nevada School Performance Framework.
RECOMMENDATION: It is recommended that the Board discuss the evaluation of the Superintendent and determine the time-frame under which they will conduct the evaluation of the Superintendent. |
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12. Budget Preparation Discussion (Information and Discussion)
Description:
Susan Estes, Director of Business Services, will review with the Board the overall revenue sources and required budget areas contained in the General Fund in advance of further discussion on budget preparation during upcoming Board meetings.
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13. Review and Update of the District's Five-Year Capital Improvement Plan for 2018-2019 (Information and Discussion)
Description:
Including prior year ending fund balance adjustments for the District's 2018-2019 December Amended Budget, Staff would like to review with the Board a revised five-year Capital Improvement Plan (CIP) as required by Nevada Revised Statures.
Included in each Board Member's agenda packet is the aforementioned revised five-year Capital Improvement Plan. The five-year Capital Improvement Plan has been revised principally to accommodate revised cash flow timing, revised cost estimates of certain projects, and addition of projects. Susan Estes, Director of Business Services, will provide detailed explanations and rationale for proposed changes to the updated five-year Capital Improvement Plan, and answer any questions that the Board may have. |
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14. Public Comment (5:30 p.m.)
Description:
Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda. A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak. Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.
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15. Consideration of Bond Refinancing (Discussion and For Possible Action)
Description:
JNA Consulting, the District's Bond Counsel, has recommended the refinancing of the 2009 and 2010 bonds for potential savings to the Debt Service due to lower interest rates. Refinancing will not extend the repayment term of the existing debt.
RECOMMENDATION: Approve the refinancing of the 2009-2010 bonds for potential Debt Service savings.
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16. First Reading of Board Policy No. 516-Student Records (Discussion and For Possible Action)
Description:
Mrs. White will present changes to Board Policy No. 516 - Student Records in order to align the policy with Federal Law requiring the option to opt-out of the sharing of information.
RECOMMENDATION: It is recommended that the Board approve the changes to Board Policy No. 516 - Student Records, as a first reading.
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17. First Reading of Board Policy No. 525-Student Discipline (Discussion and For Possible Action)
Description:
The Board will consider changes to procedures for expulsion hearings under Board Policy 525.
RECOMMENDATION: It is recommended that the Board approve the changes to Board Policy No. 525-Student Discipline, as a first reading.
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18. First Reading of Board Policy No. 529-Suspension and Expulsion (Discussion and For Possible Action)
Description:
The Board will consider changes to procedures for expulsion hearing under Board Policy 529-Suspension and Expulsion.
RECOMMENDATION: It is recommended that the Board approve the changes to Board Policy No. 529-Suspension and Expulsion, as a first reading.
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19. First Reading of Board Policy No. 103 - Equal Educational Opportunity (Discussion and For Possible Action)
Description:
Mr. Lewis, Executive Director of Human Resources, will present proposed revisions to Board Policy No. 103 - Equal Educational Opportunity.
RECOMMENDATION: It is recommended that the Board approve the changes to Board Policy No. 103 - Equal Education Opportunity, as a First Reading. |
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20. Prioritizing Agenda-Possible Items for Future Board Meetings (Discussion and For Possible Action)
Description:
The Board will seek requests from its members for items to be placed on future meeting agendas in accordance with its policies. The Board will discuss all agenda items on the list and prioritize those it wishes to come forward at the next Board Meeting.
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21. Closed Session (Discussion and For Possible Action)
Description:
The Board will recess to closed session in order to discuss matters with its management representatives pursuant to NRS 288.220(4).
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22. Public Comment
Description:
Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda. A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak. Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.
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23. Adjournment
Description:
(*) Times are estimated. Items on the Agenda may be taken out of order. The Board of Trustees may combine two or more agenda items for consideration, and may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. Generally speaking, the item will be heard no earlier than the time indicated.
If copies of the complete agenda (and supporting materials) are desired in advance, they may be obtained at the District Office on the Friday or Monday preceding a regular Tuesday meeting of the Board. Please contact Caryn Harper at 775-782-5134 or Charper@dcsd.k12.nv.us. Notice to Individuals with Disabilities: Members of the public who require special assistance or accommodations are asked to notify the District Administration at 1638 Mono Avenue, Minden, Nevada, 89423, or by calling 782-5134, so that such notification is received at least twenty four (24) hours prior to the meeting. In conformance with the Open Meeting Law, it is hereby noted that the agenda for the meeting of the Douglas County School Board of Trustees has been posted at the following locations: Gardnerville Post Office, Gardnerville, NV Genoa Post Office, Genoa, NV Minden Post Office, Minden, NV Stateline Post Office, Stateline, NV Zephyr Cove Post Office, Zephyr, NV Douglas County School District, Minden, NV District website: www.dcsd.k12.nv.us State of Nevada website: https://notice.nv.gov |
