June 21, 2022 at 7:00 PM - Regular Board of Education Meeting

A. OPENING ACTIVITIES

A.1. Call to Order

A.2. Salute to the Flag

A.3. Reading of the Mission Statement
"Community High School strives to promote and provide growth experiences in Learning, Leadership and Living."

A.4. Roll Call

A.5. Additions to the Agenda:
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B. PUBLIC HEARING ON PROPOSED AMENDED 2021-2022 BUDGET

B.1. Overview of Proposed Amended 2021-2022 Budget

B.2. Public Comment on Proposed Amended 2021-2022 Budget

B.3. Board Discussion of Public Input

B.4. Adjournment of Public Hearing of Proposed Amended 2021-2022 Budget

B.4.a. RECOMMENDED MOTION: That the Board of Education adjourn the Public Hearing portion of the Board of Education meeting at __________________ p.m.

B.5. Fiscal Year Amended Budget 2021-2022 - (Roll Call)

B.5.a. RECOMMENDED MOTION: That the Board of Education adopt the amended budget for the 2021-2022 school year as presented at the Public Hearing conducted on June 21, 2022 and sign the applicable School District Budget Form.

C. PUBLIC PARTICIPATION

D. REPORTS AND INFORMATION

D.1. Superintendent's Report

D.1.a. FOIA's

D.2. Director of Business Services Report

D.3. Director of Human Resources Report

D.4. Committee and Representative Reports

D.4.a. Parent Teacher Advisory Committee

D.4.b. SASED

D.5. Future Dates

D.5.a. Regular Board of Education Meeting - July 19, 2022

D.5.b. Committee of the Whole Meeting - August 2, 2022

D.5.c. Regular Board of Education Meeting - August 16, 2022

D.6. Open Comment - Board Members

D.7. Future Issues

E. CONSENT AGENDA (Roll Call)

E.1. Items Removed from Consent Agenda for Separate Action 
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E.2. Consent Agenda Action for All Items Except Those Listed in 1. Above

F. CONSENT AGENDA ITEMS - RECOMMENDED ACTION:

F.1. Approval of Minutes

F.1.a. Regular Board of Education Meeting - May 17, 2022

F.1.b. Closed Session Board of Education Meeting - May 17, 2022

F.1.c. Committee of the Whole Meeting - June 7, 2022

F.1.d. RECOMMENDED MOTION: That the Board of Education approve the minutes of the meeting(s) listed above.

F.2. Approval of Financials
RECOMMENDED MOTION: That the Board of Education approve the expenditures from May 12 to June 16, 2022 and accept the financial reports.

F.2.a. Approve Current Expenditures

F.2.b. Imprest Fund Statement

F.2.c. Treasurer's Report

F.2.d. Statement of Position/Financial Report

F.2.e. Statement of Revenue/Expenditures YTD Ending May 31, 2022

F.2.f. 3-Year Budget/Actual Report

F.2.g. Grant Reports

F.2.h. Petty Cash Fund Report

F.2.i. Student Activity Account Fund Balance

F.2.j. New Vendors Monthly Report

F.2.k. Quarterly Financial Reports

F.2.l. Board Conference Travel Expenses

F.3. Personnel Report - (Roll Call)

F.3.a. RECOMMENDED MOTION: That the Board of Education approve the Personnel Report as presented in the packet.

F.4. Review of Closed Session Minutes - (Roll Call)

F.4.a. RECOMMENDED MOTION: That the Board of Education approve the attached report on the review of closed session minutes conducted June 7, 2022, as presented by Mr. Nagel and Mr. Saake.

F.5.  Destruction of Closed Meeting Audio Recordings - (Roll Call)
The Legislature requires that closed session meetings of Boards of Education be audio recorded and those recordings retained for a period of 18 months. Beginning in July, 2005, Boards can destroy those recordings provided that they are at least 18 months old and that the minutes of the specific closed session meetings have been approved and are retained as part of the official records of the Board's business. It is suggested that the Board purge these audio recordings twice a year in conjunction with the semi-annual review of closed session minutes.

F.5.a. RECOMMENDED MOTION: That the Board of Education approve the destruction of audio recordings of closed session Board of Education meetings made prior to October 1, 2020, which meets the state criteria of being at least 18 months old, and for which approved minutes are retained as the official records of the Board's business.

G. OLD BUSINESS:

H. NEW BUSINESS:

H.1. Separation of Employment - (Roll Call)

H.1.a. RECOMMENDED MOTION: That the Board of Education accept the following resignations effective at the end of the 2021-2022 school year:
- Cristal Cabral, Program Assistant/World Languages Division
- Samuel Delamater, Program Assistant/Student Services Division
- Timothy Dovichi, Teacher/Special Education Division
- Yesenia Martinez, Counselor/Counseling Division
- Akta Naik, Teacher/Math Division
- Nicole Osborne, Teacher/Language Arts Division
The resignation of Leslie Soto, Personal Care Assistant/Special Education Division, effective May 24, 2022
The resignation of Madison Gill, Personal Care Assistant/Special Education Division, effective July 14, 2022
and the following retirements:
- Laurie Majchrowski, Personal Care Assistant-Job Coach/Special Education Division, effective July 31, 2022
- Rodolfo Mendoza, Program Assistant/World Languages Division, effective September 19, 2022.

H.2. West Chicago High School Support Staff Association Memorandum of Understanding - (Roll Call)

H.2.a. RECOMMENDED MOTION: That the Board of Education approve the Memorandum of Understanding with the West Chicago High School Support Staff Association.

H.3. Miscellaneous Wages - (Roll Call)

H.3.a. RECOMMENDED MOTION: That the Board of Education approve Miscellaneous Wages as presented in the packet.

H.4. IASB Draft Policies - (Roll Call)

H.4.a. RECOMMENDED MOTION: That the Board of Education approve changes to the following policies at first reading:
- 2:230 Public Participation at Board of Education Meetings and Petitions to the Board
- 3:70 Succession of Authority
- 4:70 Resource Conservation
- 5:70 Religious Holidays
- 5:80 Court Duty
- 5:110 Recognition for Service
- 5:140 Solicitations By or From Staff
- 5:240 Suspension
- 6:70 Teaching About Religions
- 6:80 Teaching About Controversial Issues
- 6:140 Education of Homeless Children
- 6:290 Homework
- 7:15 Student and Family Privacy Rights
- 7:285 Anaphylaxis Prevention, Response, and Management Program
- 7:270 Administering Medicines to Students

H.5. Technology Center of DuPage Intergovernmental Agreement - (Roll Call)

H.5.a. RECOMMENDED MOTION: That the Board of Education approve the Intergovernmental Agreement as presented in the packet.

H.6. College of DuPage Memorandum of Understanding - (Roll Call)

H.6.a. RECOMMENDED MOTION: That the Board of Education approve the Memorandum of Understanding with the College of DuPage as presented in the packet.

H.7. Amended 2022-2023 School Calendar - (Roll Call)

H.7.a. RECOMMENDED MOTION: That the Board of Education approve late start Mondays, except for September 19 & November 28, 2022 and April 24, 2023, for the 2022-2023 school year.

H.8. Swim Cooperative Intergovernmental Agreement - (Roll Call

H.8.a. RECOMMENDED MOTION: That the Board of Education approve the Intergovernmental Agreement between West Chicago High School, Batavia High School and Geneva High School as a swim cooperative.

H.9. Driver's Education Simulators - (Roll Call) 

H.9.a. RECOMMENDED MOTION: That the Board of Education approve the purchase of fourteen driving simulators from Virtual Driver Interactive, El Dorado Hills, CA for a total cost of $134,440.00 which includes a network package, instruction station, installation and training.

H.10. Kitchen Roof Flashing Replacement - (Roll Call)

H.10.a. RECOMMENDED MOTION: That the Board of Education authorize Administration to procure a contractor for the replacement of flashing and repair of masonry work on the North and East sides of the building by the kitchen roof.

H.11. New Garage/Storage Facility- (Roll Call)

H.11.a. RECOMMENDED MOTION: That the Board of Education authorize Administration to procure a garage kit from Menards at a cost not to exceed $13,000.

H.11.b. RECOMMENDED MOTION: That the Board of Education approve the proposal from Miller Concrete, West Chicago, IL, in the amount not to exceed $20,630 to install a concrete base and the proposal from AMG Custom Home Builders, West Chicago, IL in the amount not to exceed $11,900.00 to assemble the garage kit.  

H.12. New Display Cases - (Roll Call) 

H.12.a. RECOMMENDED MOTION:  That the Board of Education approve the proposal from Warehouse Direct, Des Plaines, IL for display cases in the amount not to exceed $42,914.73 including installation.  

H.13. Supplemental Furniture Order Approval - (Roll Call)

H.13.a. RECOMMENDED MOTION: That the Board of Education approve the proposal from Warehouse Direct, Des Plaines, IL in the amount not to exceed $43,409.26 including installation.

H.14. Student Travel - Fall National High School Journalism Convention - (Roll Call)
Journalism/Wildcat Chronicle is requesting a trip to St. Louis, Missouri, which is beyond a 250 mile radius of West Chicago Community High School. According to Policy 6:240 - Field Trips and Recreational Class Trips, this qualifies as Student Travel.

H.14.a. RECOMMENDED MOTION: That the Board of Education approve student travel for Journalism/Wildcat Chronicle to St. Louis, MO, from November 10 - 13, 2022.

H.15. Student Travel - Spain Exchange Trip - (Roll Call)
World Languages is requesting a trip to Soria, Spain - Nuestra Señora del Pilar, Escolapios, which is beyond a 250 mile radius of West Chicago Community High School. According to Policy 6:240 - Field Trips and Recreational Class Trips, this qualifies as Student Travel.

H.15.a. RECOMMENDED MOTION: That the Board of Education approve student travel for World Languages Department to Soria, Spain - Nuestra Señora del Pilar, Escolapios, from March 23 through April 3, 2023.

I. EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.

J. RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].

J.1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.

J.2. Collective negotiating matters.

J.3. The selection of a person to fill a public office.

J.4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.

J.5. The purchase or lease of real property for the use of the public body.

J.6. The setting of a price for sale or lease of property owned by the public body.

J.7. The sale or purchase of securities, investments, or investment contracts.

J.8. Security procedures, school building safety and security.

J.9. Student disciplinary cases.

J.10. The placement of individual students in special education programs and other matters related to individual students.

J.11. Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent.

J.12. The establishment of reserves or settlement of claims as provided in the Local Governmental and Governmental Employees Tort Immunity Act.

J.13. Self-evaluation.

J.14. Discussion of minutes of meetings lawfully closed under the Open Meetings Act.

J.15. Meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents.

K. Other enumerated exceptions as listed in the Open Meetings Act.

L. RECOMMENDED MOTION TO MOVE TO OPEN SESSION:
That the Board of Education return to Open Session at [Time].

M. ACTION AFTER RETURN TO OPEN SESSION:

N. ADJOURNMENT
  RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].