December 21, 2021 at 7:00 PM - Board of Education Regular Meeting

A. OPENING ACTIVITIES

A.1. Call to Order

A.2. Salute to the Flag

A.3. Reading of the Mission Statement
"Community High School strives to promote and provide growth experiences in Learning, Leadership and Living."

A.4. Roll Call

A.5. Additions to the Agenda:
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B. GOOD NEWS OF THE DISTRICT

B.1. Student of the Month:
- Anthony Sanchez

B.2. 2022 ILMEA All-State Musicians:
- Mikail Herrera
- Sydney Radke

B.3. Illinois High School Theatre Festival - All-State Drama Production:
- Mikail Herrera - All-State Actor
- Vincent Lamantia - All-State Orchestra
- Elizabeth Ryan - All State Stage Manager
- Jazmin Wilkins - All-State Actor

C. PUBLIC PARTICIPATION

D. REPORTS AND INFORMATION

D.1. Superintendent's Report

D.1.a. FOIA's

D.2. Director of Business Services Report

D.3. Director of Human Resources Report

D.4. Principal's Report

D.5. Committee and Representative Reports

D.5.a. SASED

D.6. IASB-IASA-IASBO Joint Annual Conference

D.7. Future Dates

D.7.a. Regular Board of Education Meeting - January 18, 2022

D.7.b. Committee of the Whole Meeting - February 1, 2022

D.7.c. Regular Board of Education Meeting - February 15, 2022

D.8. Open Comment - Board Members

D.9. Future Issues

E. CONSENT AGENDA (Roll Call)

E.1. Items Removed from Consent Agenda for Separate Action 
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__________________________________________________________________

E.2. Consent Agenda Action for All Items Except Those Listed in 1. Above

F. CONSENT AGENDA ITEMS - RECOMMENDED ACTION:

F.1. Approval of Minutes

F.1.a. Regular Board of Education Meeting Minutes - November 16, 2021

F.1.b. Closed Session Regular Board of Education Meeting Minutes - November 16, 2021

F.1.c. Committee of the Whole Open Session Meeting Minutes - December 7, 2021

F.1.d. Committee of the Whole Closed Session Meeting Minutes - December 7, 2021

F.1.e. RECOMMENDED MOTION: That the Board of Education approve the minutes of the meeting(s) listed above.

F.2. Approval of Financials
RECOMMENDED MOTION: That the Board of Education approve the expenditures from November 11 to December 16, 2021 and accept the financial reports.

F.2.a. Approve Current Expenditures

F.2.b. Imprest Fund Statement

F.2.c. Treasurer's Report

F.2.d. Statement of Position/Financial Report

F.2.e. Statement of Revenue/Expenditures YTD Ending November 30, 2021

F.2.f. 3-Year Budget/Actual Report

F.2.g. Grant Reports

F.2.h. Petty Cash Fund Report

F.2.i. Student Activity Account Fund Balance

F.2.j. New Vendors Monthly Report

F.2.k. Quarterly Financial Reports

F.2.l. Board Conference Travel Expenses

F.3. Review of Closed Session Minutes - (Roll Call)

F.3.a. RECOMMENDED MOTION: That the Board of Education approve the attached report on the review of closed session minutes conducted November 16, 2021, as presented by Mr. Nagel and Mr. Saake.

F.4.  Destruction of Closed Meeting Audio Recordings - (Roll Call)
The Legislature requires that closed session meetings of Boards of Education be audio recorded and those recordings retained for a period of 18 months. Beginning in July, 2005, Boards can destroy those recordings provided that they are at least 18 months old and that the minutes of the specific closed session meetings have been approved and are retained as part of the official records of the Board's business. It is suggested that the Board purge these audio recordings twice a year in conjunction with the semi-annual review of closed session minutes.

F.4.a. RECOMMENDED MOTION: That the Board of Education approve the destruction of audio recordings of closed session Board of Education meetings made prior to April 1, 2020, which meets the state criteria of being at least 18 months old, and for which approved minutes are retained as the official records of the Board's business.

F.5. Personnel Report - (Roll Call)
The Personnel Report consists of the employment of non-certified staff, retirement of confidential staff, leave of absence of non-certified staff, employment of coaches and resignation of coaches. 

F.5.a. RECOMMENDED MOTION: That the Board of Education approve the Personnel Report as presented in the packet.

G. OLD BUSINESS:

H. NEW BUSINESS:

H.1. Separation of Employment - (Roll Call)

H.1.a. RECOMMENDED MOTION: That the Board of Education accept the following:
The retirement of Beth Hunter, Supervisor/MIS Division, effective August 31, 2022.

H.2. Resolution - Petrarca, Gleason, Boyle & Izzo, LLC - (Roll Call)

H.2.a. RECOMMENDED MOTION: That the Board of Education approve the resolution authorizing the law firm of Petrarca, Gleason, Boyle and Izzo, LLC to be the district's legal representative in property tax dispute cases.

H.3. Proposed Property Tax Levy - (Roll Call)

H.3.a. RECOMMENDED MOTION: That the Board of Education approve the Resolution establishing the 2021 Tax Levy for taxes collected in 2022, the Resolution to levy certain taxes, to waive their full reading, to authorize the Board President and Secretary to execute the requisite documents and all said documents.

H.4. Mechanical Bids - (Roll Call)
The air circulation and ventilation in Bishop Gym and around the pool area are in need of improvements for better air circulation. Through the American Rescue Plan (ESSER III), ventilation is an important way to mitigate the risk of COVID within a building, and as such is an allowable use of these allocations. The replacement and improvements of these systems have been approved by ISBE. 

H.4.a. RECOMMENDED MOTION:  That the Board of Education approve the bid received from Integral Construction, Romeoville, IL for the replacement of rooftop units and natatorium ventilation improvements in the amount of $942,320.00, including alternates 1, 2 and 3.

H.5. TRS Supplemental Plan - (Roll Call)
On October 29, 2019, pursuant to Section 16-204 of the Illinois Pension Code, 40 ILCS 5/16-204, the Board of Trustees of the Teachers’ Retirement System of the State of Illinois established the Teachers’ Retirement System(TRS) of the State of Illinois Supplemental Savings Plan.  Both a Supplemental Savings Plan Employer Participation Agreement and a Resolution Adopting the Teachers’ Retirement System of the State of Illinois Supplemental SavingsPlan is required by every TRS employer in order to meet the requirements of ILCS 5/16-204. Working with District attorneys, the resolution provided by TRS has been adjusted to note that the District had no management oversight, or selection, monitoring or management of any approved investment providers.  

H.5.a. RECOMMENDED MOTION: That the Board of Education approve the resolution for the Adoption of the Teachers’ Retirement System of the State of Illinois Supplemental Savings Plan.

H.6. Replacement of Flooring - Three Classrooms - (Roll Call)
Administration is recommending the replacement of tile in 3 classrooms on the 3rd floor with Marmoleum as the tiles are getting warped and will become a trip hazard.  Marmoleum flooring has been installed throughout the construction projects. 

H.6.a. RECOMMENDED MOTION:  That the Board of Education approve the purchase and installation of Forbo Marmoleum by Consolidated Flooring of Chicago, Addison, IL in the amount of $27,993.00.

H.7. Student Travel - Softball Spring Training, Orlando, FL - (Roll Call)
The Softball Team is requesting a trip to Orlando, FL, which is beyond a 250 mile radius of West Chicago Community High School. According to Policy 6:240 - Field Trips and Recreational Class Trips, this qualifies as Student Travel.

H.7.a. RECOMMENDED MOTION: That the Board of Education approve student travel for the Softball Team to Orlando, FL, from March 27 through April 2, 2022.

I. EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.

J. RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].

J.1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.

J.2. Collective negotiating matters.

J.3. The selection of a person to fill a public office.

J.4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.

J.5. The purchase or lease of real property.

J.6. The setting of a price for sale or lease of property.

J.7. The sale or purchase of securities, investments, or investment contracts.

J.8. Emergency security procedures.

J.9. Student discipline.

J.10. The placement of individual students in special education programs and other matters related to individual students.

J.11. Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.

J.12. Establishment of reserves or settlement of claims as provided by local government and governmental employees Tort Immunity Act.

J.13. Self-evaluation.

J.14. Discussion of minutes of meetings lawfully closed under Open Meetings Act (P.A. 88-621, effective 1-1-95).

J.15. Considering meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America.

K. RECOMMENDED MOTION TO MOVE TO OPEN SESSION:
That the Board of Education return to Open Session at [Time].

L. ACTION AFTER RETURN TO OPEN SESSION:

M. ADJOURNMENT
  RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].