April 20, 2021 at 7:00 PM - Regular Board of Education Meeting

A. OPENING ACTIVITIES

A.1. Call to Order

A.2. Salute to the Flag

A.3. Reading of the Mission Statement
"Community High School strives to promote and provide growth experiences in Learning, Leadership and Living."

A.4. Roll Call

A.5. Additions to the Agenda:
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B. GOOD NEWS OF THE DISTRICT

B.1. Student of the Month

B.1.a. Maxwell Harris

B.2. ISBE Those Who Excel Award Nomination - D94 Transition Team

B.2.a. Katie Sullivan

B.2.b. Jen Walker

B.2.c. Lucia Carlos

B.2.d. Laurie Majchrowski

B.2.e. Isaac Spear

B.3. ISBE Poster Contest 1st Place Winner

B.3.a. Bella Wiehle

B.4. IHSA All-State Cast Members

B.4.a. Ava Fini

B.4.b. Mikail Herrera

C. PUBLIC PARTICIPATION

D. REPORTS AND INFORMATION

D.1. Superintendent's Report

D.1.a. FOIA's

D.2. Director of Business Services Report

D.3. Director of Human Resources Report

D.4. Principal's Report

D.5. Committee and Representative Reports

D.5.a. Finance

D.5.b. Monitoring and Planning - April 7, 2021

D.5.b.1. RECOMMENDED MOTION: That the Monitoring and Planning Committee approve the minutes of the meeting listed above.

D.5.c. Policy

D.6. HB7 (Mayfield) - District Consolidation

D.7. Future Dates

D.7.a. Special & Organizational Board of Education Meeting - May 4, 2021

D.7.b. Regular Board of Education Meeting - May 18, 2021

D.8. Open Comment - Board Members

D.9. Future Issues

E. CONSENT AGENDA (Roll Call)

E.1. Items Removed from Consent Agenda for Separate Action 
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E.2. Consent Agenda Action for All Items Except Those Listed in 1. Above

F. CONSENT AGENDA ITEMS - RECOMMENDED ACTION:

F.1. Approval of Minutes

F.1.a. Regular Board of Education Meeting - March 16, 2021

F.1.b. Closed Session Meeting Minutes - March 16, 2021

F.1.b.1. RECOMMENDED MOTION: That the Board of Education approve the minutes of the meeting(s) listed above.

F.2. Acceptance of Minutes

F.2.a. Monitoring and Planning Committee Meeting - April 7, 2021

F.2.a.1. RECOMMENDED MOTION: That the Board of Education accept the minutes of the meetings listed above.

F.3. Approval of Financials
RECOMMENDED MOTION: That the Board of Education approve the expenditures from March 12 to April 14, 2021 and accept the financial reports.

F.3.a. Approve Current Expenditures

F.3.b. Imprest Fund Statement

F.3.c. Treasurer's Report

F.3.d. Statement of Position/Financial Report

F.3.e. Statement of Revenue/Expenditures YTD Ending March 31, 2021

F.3.f. 3-Year Budget/Actual Report

F.3.g. Grant Reports

F.3.h. Petty Cash Fund Report

F.3.i. Student Activity Account Fund Balance

F.3.j. New Vendors Monthly Report

F.3.k. Quarterly Financial Reports

F.3.l. Referendum Revenue and Expenditure Report

F.4. Personnel Report - (Roll Call)
The Personnel Report consists of the employment of administrative staff, the employment of certified staff, the resignation of non-certified staff, the retirement of certified staff members, the approval of request to rescind retirement of one non-certified staff, the approval of social worker interns for the 21/22 school year, the approval of one overload assignment, and the approval of vacation day carryover for three non-certified staff.

F.4.a. RECOMMENDED MOTION: That the Board of Education approve the Personnel Report as presented in the packet.

F.5. Renewal of Illinois High School Association Membership - (Roll Call)
Students from West Chicago Community High School participate in Illinois High School Association Interscholastic Athletics and Activities that enrich the educational experience. The yearly renewal of membership to the Association is now due. 

F.5.a. RECOMMENDED MOTION: That the Board of Education approve the renewal of membership in the Illinois High School Assocation.

G. OLD BUSINESS:

H. NEW BUSINESS:

H.1. Separation of Employment - (Roll Call)

H.1.a. RECOMMENDED MOTION: That the Board of Education accept the following:

•  The resignation of Drew Dresden, Program Assistant/Special Education, effective 04/16/21.
• The resignation of Kevontrez Cook, Custodian/Building Operations, effective 04/01/21.
• The resignation of Kundan Soni, Program Assistant/Special Education, effective 06/16/21.
• The retirement of Kristen Isacson, Teacher/Math, effective end of 24/25 school year.
• The retirement of Kirsten Vondrak, Teacher/Math, effective end of 24/25 school year.
• The retirement of Maria Wirth, Teacher/Career & Technology Education, effective end of 24/25 school year.

H.2. Confidential Staff Salary Increases - (Roll Call)

H.2.a. RECOMMENDED MOTION: That the Board of Education approve the compensation for confidential staff.

H.3. Administrative Staff Salary Increases - (Roll Call)

H.3.a. RECOMMENDED MOTION: That the Board of Education approve the compensation for administrative staff.

H.4. Approve Certified Staff FTE Request - (Roll Call)

H.4.a. RECOMMENDED MOTION: That the Board of Education approve 2.0 new certified staff FTE as outlined in the attached memo. 

H.5. Field Turf Proposal - Purchasing Cooperative - (Roll Call)

H.5.a. The turf is well past its useful life and was also damaged in the removal of snow this past February.  As such, it was determined that replacing the track and turf this summer is in the best interest of the District as these spaces are used by PE classes daily and is crucial for PE classes to operate with proper COVID mitigation procedures. FieldTurf provided a proposal which utilized the purchasing cooperative Sourcewell contract to replace the field with synthetic turf.  Per ISBE, funds received from the CARES act is allowable for this and will be used towards this project.

H.5.a.1. RECOMMENDED MOTION: That the Board of Education approve the proposal from FieldTurf, Calhoun, GA  through the purchasing cooperative Sourcewell in the amount of $509,570.31, which includes the alternate maintenance equipment for upkeep of the field. 

H.6. Track and Infill Replacement - Bid Opening April 12 - (Roll Call)

H.6.a. Like the turf, the track is well past its useful life and was also damaged in the removal of snow this past February.  The track is also a critical part of the PE program and allows for proper implementation of COVID mitigation procedures for PE classes.  The District's architect, DLA, submitted a request for bids for the project on March 29, 2021.  Three bids were submitted on April 13, 2021.  Integral Construction provided the lowest bid. As allowable, per ISBE, funds received from the CARES act will be used towards this project.

H.6.a.1. RECOMMENDED MOTION:  That the Board of Education approve the bid received from Integral Construction, Romeoville, IL for the replacement of track and turf infill in the amount of $916,320, including alternates.

H.7. Disposal of Mini Bus Approval - (Roll Call)

H.7.a. As part of the planned vehicle replacement, administration is recommending the disposal of the 2009 Chevy Collins Mini Bus and the purchase of two mini buses.  The dealership where we purchased the new mini buses, Southern Bus and Mobility, has offered $3,500 for the 2009 Chevy Collins Mini Bus. 

H.7.a.1. RECOMMENDED MOTION: That the Board of Education approve of the disposal of the 2009 Chevy Collins Mini Bus and that the Board of Education approve the selling of the vehicle for $3,500 to Southern Bus and Mobility, Breese, IL.

H.8. Alton Industries Intergovernmental Agreement (Revised from September 3, 2019) - (Roll Call)

H.8.a. An Intergovernmental agreement is being brought to the board for approval between the local taxing entities including the City of West Chicago, The DuPage Airport Authority, the West Chicago; Library District, Fire Protection District, Elementary School District 33, and Community High School District 94 and Alton Industries regarding a Property Tax Abatement related to the development of the Alton Industry Property.  The agreement and subsequent revisions have been reviewed by our legal counsel.  As a requirement from the City of West Chicago, for occupancy purposes, the revised IGA is attached for your approval.

H.8.a.1. RECOMMENDED MOTION: That the Board of Education approve the Intergovernmental Agreement providing a property tax abatement for the development Alton Industry Property, as presented.

H.9. 2020-2021 Amended School Calendar - (Roll Call)

H.9.a. RECOMMENDED MOTION: That the Board of Education approve changing May 3, 2021 from a late start to a regular school day and changing May 14, 2021 from a half day to a regular school day.

H.10. Building Security Bid - (Roll Call)

H.10.a. The building security contract will be ending as of 6/30/2021. As such, administration went out to bid for security services. We received 3 bids and 2 no bids at the bid opening on March 18, 2021.  Our current service provider, Andy Frain, provided the lowest bid.  

H.10.a.1. RECOMMENDED MOTION: That the Board of Education approve the three year contract to Andy Frain Services, Aurora, IL in the total amount of $920,160 for a three year contract.

H.11. Purchase of Vehicle - (Roll Call)

H.11.a. As part of the planned vehicle replacement, administration is recommending the purchase of a 7-8 passenger vehicle to replace our 2011 Ford Van. This purchase is expected to be less than $25,000, and as such, does not need to be bid. The vehicle will be purchased using surplus Transportation Funds.

H.11.a.1. RECOMMENDED MOTION: That the Board of Education approve the authorization of administration to purchase a vehicle in an amount not to exceed $25,000.

I. EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.

J. RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].

J.1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.

J.2. Collective negotiating matters.

J.3. The selection of a person to fill a public office.

J.4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.

J.5. The purchase or lease of real property.

J.6. The setting of a price for sale or lease of property.

J.7. The sale or purchase of securities, investments, or investment contracts.

J.8. Emergency security procedures.

J.9. Student discipline.

J.10. The placement of individual students in special education programs.

J.11. Litigation has been filed and is pending before a court or administrative tribunal.

J.12. Establishment of reserves or settlement of claims as provided by local government and governmental employees Tort Immunity Act.

J.13. Self-evaluation.

J.14. Discussion of minutes of meetings lawfully closed under Open Meetings Act (P.A. 88-621, effective 1-1-95).

J.15. Considering meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America.

K. RECOMMENDED MOTION TO MOVE TO OPEN SESSION:
That the Board of Education return to Open Session at [Time].

L. ACTION AFTER RETURN TO OPEN SESSION:

M. ADJOURNMENT
  RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].