August 20, 2019 at 7:00 PM - Regular Board of Education Meeting

A. OPENING ACTIVITIES

A.1. Call to Order

A.2. Salute to the Flag

A.3. Reading of Mission Statement

A.4. Roll Call

A.5. Additions to the Agenda - (Voice Vote)
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B. PUBLIC PARTICIPATION

C. ADMINISTRATIVE REPORTS AND INFORMATION

C.1. Superintendent's Report

C.1.a. FOIA's

C.2. Director of Human Resources Report

C.3. Principal's Report

C.4. Director of Business Services Report

C.4.a. Tentative 2019-20 School Budget

C.5. Committee and Representative Reports

C.5.a. Communications

C.5.b. Education

C.5.c. Facilities

C.5.d. Facility & Finance

C.5.e. Finance

C.5.f. Human Resources

C.5.g. Policy 

C.5.h. SASED

C.5.i. Other

C.6. Future Dates

C.6.a. Board Retreat - August 29, 2019

C.6.b. Regular Board of Education Meeting - September 17, 2019

C.6.c. Regular Board of Education Meeting - October 15, 2019

C.7. Open Comment - Board Members

C.8. Future Issues

D. CONSENT AGENDA (Roll Call)

D.1. Items Removed from Consent Agenda for Separate Action 
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D.2. Consent Agenda Action for All Items Except Those Listed in 1. Above

D.2.a. RECOMMENDED MOTION: That the Board of Education approve all items on the Consent Agenda which have not been specifically removed for separate actions as shown on line 1. immediately above.

E. CONSENT AGENDA ITEMS - RECOMMENDED ACTION:

E.1. Approval of Minutes

E.1.a. Regular Board of Education Meeting - July 16, 2019

E.1.b. Closed Session Board of Education Meeting - July 16, 2019 - At Table

E.1.c. Special Board of Education Meeting - August 14, 2019

E.1.c.1. RECOMMENDED MOTION: That the Board of Education approve the minutes of the meeting(s) as listed above.

E.2. Approval of Financials

E.2.a. Approve Current Expenditures

E.2.b. Imprest Fund Statement

E.2.c. Treasurer's Report

E.2.d. Statement of Position/Financial Report

E.2.e. Statement of Revenue/Expenditures YTD Ending July 31, 2019

E.2.f. 3-Year Budget/Actual Report

E.2.g. Grant Reports

E.2.h. Petty Cash Fund Report

E.2.i. Student Activity Account Fund Balance

E.2.j. New Vendors Monthly Report

E.2.k. Quarterly Financial Reports

E.2.l. Referendum Revenue and Expenditure Report

E.2.m. Board Expenses

E.2.m.1. RECOMMENDED MOTION: That the Board of Education approve the expenditures from July 11, 2019 to August 14, 2019 and accept the financial reports.

F. OLD BUSINESS:

G. NEW BUSINESS:

G.1. Personnel Report - (Roll Call)
The Personnel Report consists of:
·The employment of 1 certified staff effective August 9, 2019
·The employment of 1 certified staff effective November 22, 2019
·The employment of 3 non-certified staff effective August 9, 2019
·The employment of 1 non-certified staff effective August 26, 2019
·The resignation of 1 certified staff effective May 29, 2019
·The resignation of 2 non-certified staff effective August 1, 2019
·The resignation of 1 non-certified staff effective August 23, 2019
·The leave of absence of 2 certified staff
·The employment of 5 coaches effective August 12, 2019
·The employment of 1 coach effective November 4, 2019
·The employment of 1 coach effective November 25, 2019
·The employment of 1 coach effective January 20, 2020
·The employment of 1 sponsor effective August 9, 2019
·The resignation of 1 coach effective July 16, 2019
·The resignation of 1 coach effective July 18, 2019
·The resignation of 1 coach effective August 9, 2019
·Request for additional FTE's

G.1.a. RECOMMENDED MOTION: That the Board of Education approve the Personnel Report.

G.2. Separation of Employment - (Roll Call)

G.2.a. RECOMMENDED MOTION: That the Board of Education accept the following resignations:

G.2.a.1. Gabriela Aguilar, Program Assistant/Special Education Division, effective August 1, 2019

G.2.a.2. Jack Rustman, Teacher/Physical Development Division, effective May 29, 2019

G.2.a.3. Richard Mlot, Program Assistant/Special Education Division, effective August 1, 2019

G.2.a.4. Peter Conrad, Deans' Assistant/Deans Office, effective August 23, 2019

G.3. Student Parking Fees - (Roll Call)
Parking has been significantly impacted by the ongoing construction at the school.  Contractors have reserved over 80 spaces to accommodate materials and equipment for staging.  Additionally, there will be over 50 contractors arriving at the school throughout the year for construction.  In order to accommodate parking needs, lots previously reserved for paid permit parking for students have been opened to contractors and overflow visitors.  As such, enforcement of paid permit parking for students will be difficult to manage consistently.  The Administration will monitor parking during construction process.  Once construction has been completed and the district office has moved back to the school building, the Administration will review the parking situation and reinstate fees if appropriate.

G.3.a. RECOMMENDED MOTION: That the Board of Education suspend the student parking fee with the Administration reinstating such fee when construction is completed if appropriate.

G.4. Cambridge Educational Services - (Roll Call)
The PSAT 8 is given to all incoming Freshman, currently 8th graders, in the Fall. The test is used in the process of academic placement and gives an academic baseline for our students.

G.4.a. RECOMMENDED MOTION: That the Board of Education approve the renewal of Cambridge Educational Services.

G.5. Hudl - (Roll Call)
Hudl is the primary mode of video sharing in the conference between coaches and scouts. The West Chicago Athletic Department has been utilizing Hudl for the past 8+ years for football, boys basketball, girls basketball, boys soccer and wrestling.  Moving forward, the Hudl Athletic Director package combines the multiple invoices we used to receive into one and allows for a wide array of sports to join and begin to use the tools that were only available to those specific sports before.

G.5.a. RECOMMENDED MOTION: That the Board of Education approve the renewal of the Hudl contract.

G.6. Student Travel: Softball Spring Break to Orlando, Florida- (Roll Call)
In compliance with Policy 6:240 - Field Trips and Recreational Class Trips - the proposed trip for the Softball Team qualifies as Optional Student Travel. The Softball Team is requesting a trip to Orlando, Florida, which is beyond a 250 mile radius of West Chicago Community High School.

G.6.a. RECOMMENDED MOTION: That the Board of Education approve Optional Student Travel for the Softball Team to Orlando, Florida, from March 29 to April 3, 2020.

G.7. Intergovernmental Agreement - West Chicago - Batavia - Geneva Swim Co-op - (Roll Call)
The Swim Coop with Batavia and Geneva was approved previously. This addendumn extends the agreement for the 2019-20 school year.

G.7.a. RECOMMENDED MOTION: That the Board of Education approve the addendum to the Intergovernmental Agreement Swim Co-op.

G.8. Insurance MOU with WCHSTA and WCHSSSA - (Roll Call)
The Administration and both Associations have discussed changes to the health insurance plans as outlined in the attached MOUs. The MOUs require both Association and Board approval.

G.8.a. RECOMMENDED MOTION:  That the Board of Education approve the insurance MOU with the WCHSTA and WCHSSSA.

H. EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.

I. RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].

I.1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.

I.2. Collective negotiating matters.

I.3. The selection of a person to fill a public office.

I.4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.

I.5. The purchase or lease of real property.

I.6. The setting of a price for sale or lease of property.

I.7. The sale or purchase of securities, investments, or investment contracts.

I.8. Emergency security procedures.

I.9. Student discipline.

I.10. The placement of individual students in special education programs.

I.11. Litigation has been filed and is pending before a court or administrative tribunal.

I.12. Establishment of reserves or settlement of claims as provided by local government and governmental employees Tort Immunity Act.

I.13. Self-evaluation.

I.14. Discussion of minutes of meetings lawfully closed under Open Meetings Act (P.A. 88-621, effective 1-1-95).

I.15. Considering meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America.

J. RECOMMENDED MOTION TO MOVE TO OPEN SESSION:
  That the Board of Education return to Open Session at [Time].

K. ACTION AFTER RETURN TO OPEN SESSION:

L. ADJOURNMENT:
RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].