May 21, 2019 at 7:00 PM - Board of Education Meeting

A. OPENING ACTIVITIES

A.1. Call to Order

A.2. Salute to the Flag

A.3. Reading of Mission Statement

A.4. Roll Call

A.5. Additions to the Agenda - (Voice Vote)
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B. STUDENT RECOGNITION

B.1. Good News of the District

B.1.a. WeGo Drama

B.1.b. Manav Patel

B.2. April Student of the Month - Camryn Liberio

B.3. April Academic Achiever - Olivia Haffner

C. PUBLIC PARTICIPATION

D. ADMINISTRATIVE REPORTS AND INFORMATION

D.1. Superintendent's Report

D.1.a. FOIA(s)

D.2. Director of Business Services Report

D.3. Director of Human Resources Report

D.4. Principal's Report

D.5. Review Committee Assignments

D.6. Insurance Plan Changes

D.7. Future Dates

D.7.a. Regular Board of Education Meeting - June 18, 2019

D.7.b. Regular Board of Education Meeting - July 16, 2019

D.8. Open Comment - Board Members

D.9. Future Issues

D.9.a. Board Committee Structure

E. CONSENT AGENDA (Roll Call)

E.1. Items Removed from Consent Agenda for Separate Action 
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E.2. Consent Agenda Action for All Items Except Those Listed in 1. Above

F. RECOMMENDED MOTION: That the Board approve all items on the Consent Agenda which have not been specifically removed for separate actions as shown on line 1. immediately above.

G. CONSENT AGENDA ITEMS - RECOMMENDED ACTION:

G.1. Approval of Minutes

G.1.a. Special & Organizational Board of Education Meeting - April 16, 2019

G.2. Approval of Financials

G.2.a. Approve Current Expenditures

G.2.b. Imprest fund Statement

G.2.c. Treasurer's Report

G.2.d. Statement of Position/Financial Report

G.2.e. Statement of Revenue/Expenditures YTD Ending April 30, 2018

G.2.f. 3-Year Budget/Actual Report

G.2.g. Grant Reports

G.2.h. Petty Cash Fund Report

G.2.i. Student Activity Account Fund Balance

G.2.j. New Vendors Monthly Report

G.2.k. Quarterly Financial Reports

G.2.l. Referendum Revenue and Expenditure Report

G.2.m. Board Expenses

G.2.m.1. RECOMMENDED MOTION: That the Board of Education approve the expenditures from April 12, 2019 to May 15, 2019 and accept the financial reports.

G.3. Appointment of Treasurer

G.3.a. RECOMMENDED MOTION: That the Board of Education appoint Dan Morris to the position of Treasurer of the Activity Fund and Imprest Fund for the period of July 1, 2019 to June 30, 2020.

G.4. Interfund Transfer
Pursuant to the Illinois School Code, the Board annually approves a resolution to authorize the transfer of interest from Working Cash Fund to the Education Fund.  The resolution allows approximately $15,000.

G.4.a. RECOMMENDED MOTION: That the Board of Education approve the resolution authorizing the transfer of interest from the Working Cash Fund to the Education Fund no later than June 30, 2019.

H. OLD BUSINESS:

I. NEW BUSINESS:

I.1. Personnel Report - (Roll Call)
The Personnel Report consists of:
· The employment of 3 certified staff effective 08/09/19
· The separation of employment of 1 administrative staff effective 06/30/19
· The resignation of 2 certified staff effective 05/29/19
· The leave of absence of 1 administrative staff
· The employment of 1 coach for the 2019/2020 school year
· The resignation of 1 coach effective 05/10/19
· The resignation of 1 sponsor effective 05/29/19

I.1.a. RECOMMENDED MOTION: That the Board of Education approve the Personnel Report.

I.2. Separation of Employment - (Roll Call)

I.2.a. RECOMMENDED MOTION: That the Board of Education accept the following:
· The resignation of Jennifer Brady, Library Media Specialist, effective May 29, 2019
· The resignation of Anne Gomez, Counselor, effective May 29, 2019
· The Separation of Employment Agreement of David Blatchley, Director of Business Services, effective June 30, 2019

I.3. Miscellaneous Wages
Annually, the Board of Education approves miscellaneous wages for temporary and seasonal positions.  It is recommended the Board approve a change to the rates for Student/Seasonal Employee and Program Support to comply with minimum wage requirements as well as to approve a change in the rates and structure for Event Workers. The specific recommendations are listed in the attached proposal.  

I.3.a. RECOMMENDED MOTION: That the Board of Education approve the recommended changes to miscellaneous wages for the 2019-20 school year.

I.4. Student Travel: Orchestra & Choir Walt Disney World Performance/Masterclass Tour - (Roll Call) 
In compliance with Policy 6:240 - Field Trips and Recreational Class Trips the Orchestra & Choir Walt Disney World Performance/Masterclass Tour qualifies as Optional Student Travel. Orchestra & Choir are requesting a trip to Walt Disney World, Orlando FL, which is beyond a 250 mile radius of West Chicago Community High School.

I.4.a. RECOMMENDED MOTION: That the Board of Education approve Optional Student Travel for the Orchestra & Choir Walt Disney World Performance/Masteclass Tour from February 25 to March 2, 2020.

I.5. Amendment to Non-Qualified Incentive Plan Agreement - (Roll Call)
Approve the non-substantive correction to the Non-qualified Incentive Plan Agreement between Dr. Rieck and District 94.

I.5.a. RECOMMENDED MOTION: That the Board of Education approve the Amendment to the Non-qualified Incentive Plan Agreement.

I.6. CDW-G Subscription License for the Lightspeed Relay for 2019-20 - (Roll Call)
The Lightspeed Relay is for an annual license needed to keep District 94's technology well-managed, safe, and functional.  The cost for the annual license is $12,500.

I.6.a. RECOMMENDED MOTION: That the Board of Education approve the CDW-G annual license for the Lightspeed Relay for the 2019-20 school year.

I.7. Goldstar Learning Inc. Subscription Renewal Fee for 2019-20 - (Roll Call)
Goldstar Leanring Inc. is the company that provides District 94 with Mastery Manager.  Mastery Manager is a web-based assessment tool that gives teachers instant ability to measure their students' standards-aligned learning progress in real time.  The cost for the renewal is $12,295.71.

I.7.a. RECOMMENDED MOTION: That the Board of Education approve the Goldstar Learning Inc renewal subscription for Master Manager for the 2019-20 school year.

I.8. CDW-G contract for Chromebooks for 2019-20 - (Roll Call)
The District did an extensive search for a new Chromebook model this year.  The Dell Chromebook was selected.  The cost for outfitting the new freshman class and replacing computer carts is $245,726.25.

I.8.a. RECOMMENDED MOTION: That the Board of Education approve the CDW-G Dell Chromebook purchase for 2019-20. 

I.9. Community Therapy Services Renewal Contract for 2019-20 - (Roll Call)
Community Therapy Services is a Speech-Language, Occupational, and Physical Therapy staffing agency.  We utilize the agency for speech-language pathology services.  The new contracted rate will be $83.00/hr.

I.9.a. RECOMMENDED MOTION: That the Board of Education approve the CTS renewal contract for 2019-20.

I.10. DeMOULIN - (Roll Call)
DeMOULIN was the low bidder for the band uniform bid.  The total agreement is $43,831.22.

I.10.a. RECOMMENDED MOTION: That the Board of Education approve the DeMOULIN contract for the 2019-20 school year. 

J. EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.

K. RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].

K.1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.

K.2. Collective negotiating matters.

K.3. The selection of a person to fill a public office.

K.4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.

K.5. The purchase or lease of real property.

K.6. The setting of a price for sale or lease of property.

K.7. The sale or purchase of securities, investments, or investment contracts.

K.8. Emergency security procedures.

K.9. Student discipline.

K.10. The placement of individual students in special education programs.

K.11. Litigation has been filed and is pending before a court or administrative tribunal.

K.12. Establishment of reserves or settlement of claims as provided by local government and governmental employees Tort Immunity Act.

K.13. Self-evaluation.

K.14. Discussion of minutes of meetings lawfully closed under Open Meetings Act (P.A. 88-621, effective 1-1-95).

K.15. Considering meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America.

L. RECOMMENDED MOTION TO MOVE TO OPEN SESSION:
  That the Board of Education return to Open Session at [Time].

M. ACTION AFTER RETURN TO OPEN SESSION:

N. ADJOURNMENT:
  RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].