March 19, 2019 at 7:00 PM - Board of Education Meeting

A. OPENING ACTIVITIES

A.1. Call to Order

A.2. Salute to the Flag

A.3. Reading of Mission Statement

A.4. Roll Call

A.5. Additions to the Agenda - (Voice Vote)
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B. GOOD NEWS OF THE DISTRICT

B.1. Mark Poulterer 
In Recognition of Organizing the Feed My Starving Children event

B.2. Paul Lichy
In Recognition of IHSA Acknowledgement

C. STUDENT RECOGNITION

C.1. February Student of the Month:
• Neve Ryan

C.2. February Academic Achiever:
• Adam Hey

C.3. Athletes of the Winter Season:
• Teegan Cook
• Miguel Rodriguez-Soriz

D. PUBLIC PARTICIPATION

E. ADMINISTRATIVE REPORTS AND INFORMATION

E.1. Superintendent's Report

E.1.a. Student Representative Report - Jeremy Grant

E.1.b. FOIA(s)

E.1.c. Student Support Initiative - Nicole Stadler, Brigitte Debs and Tim Dovichi

E.2. Director of Business Services Report

E.3. Director of Human Resources Report

E.4. Principal's Report

E.5. Insurance Consultant Recommendations

E.6. Board Organizational Special Meeting

E.7. New Development in the Village of Winfield

E.8. Committee and Representative Reports

E.8.a. Communications

E.8.b. Education

E.8.c. Facilities

E.8.d. Finance - March 15, 2019

E.8.d.1. RECOMMENDED MOTION: That the Finance Committee approve the minutes of the meeting listed above.

E.8.e. Facility and Finance

E.8.f. Human Resources

E.8.g. Policy

E.8.h. SASED

E.8.i. Other

E.9. Future Dates

E.10. Open Comment - Board Members

E.11. Future Issues

F. CONSENT AGENDA (Roll Call)

F.1. Items Removed from Consent Agenda for Separate Action 
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F.2. Consent Agenda Action for All Items Except Those Listed in 1. Above

G. CONSENT AGENDA ITEMS - RECOMMENDED ACTION:

G.1. Approval of Minutes

G.1.a. Regular Board of Education Meeting - February 19, 2019

G.1.b. Closed Session Board of Education Meeting - At Table - February 19, 2019

G.1.c. Special Board of Education Meeting - February 22, 2019

G.1.d. Special Board of Education Meeting - March 7, 2019

G.1.d.1. RECOMMENDED MOTION: That the Board of Education approve the minutes of the meeting(s) as listed above.

G.2. Acceptance of Minutes

G.2.a. Finance Committee Meeting - March 15, 2019

G.2.a.1. RECOMMENDED MOTION: That the Finance Committee accept the minutes of the meeting as listed above.

G.3. Approval of Financials

G.3.a. Approve Current Expenditures

G.3.b. Imprest Fund Statement

G.3.c. Treasurer's Report

G.3.d. Statement of Position/Financial Report

G.3.e. Statement of Revenue/Expenditures Year to Date Ending February 28, 2019

G.3.f. 3-Year Budget/Actual Report

G.3.g. Grant Reports

G.3.h. Petty Cash Fund Report

G.3.i. Student Activity Account Fund Balance

G.3.j. New Vendors Monthly Report

G.3.k. Quarterly Financial Reports

G.3.l. Referendum Revenue and Expenditure Report

G.3.m. Board Expenses

G.3.n. RECOMMENDED MOTION: That the Board of Education approve the expenditures from February 15, 2019 to March 12, 2019 and accept the financial reports.

G.4. Renewal of Illinois High School Association Membership - (Roll Call)
Students from West Chicago Community High School participate in Illinois High School Association Interscholastic Athletics and Activities that enrich the educational experience. The yearly renewal of membership to the Association is now due. Renewal of membership  does not require payment of membership dues or entry fees. Administration is recommending the Board approve the renewal of membership to the Illinois High School Association.

G.4.a. RECOMMENDED MOTION: That the Board of Education approve the renewal of Illinois High School Association Membership.

G.5. Semi-Annual Review of Closed Session Minutes - (Roll Call)
The School Code requires a review of closed session minutes be conducted twice a year. The motion which follows is based on the review conducted by Mr. Campos, Mr. Nagel and Dr. Domeracki on February 19, 2019.

G.5.a. RECOMMENDED MOTION: That the Board of Education approve the report on review of closed session minutes as presented by Mr. Campos and Mr. Nagel.

G.6. Destruction of Closed Meeting Audio Recordings - (Roll Call)
The Legislature requires that closed session meetings of Boards of Education be audio recorded and those recordings retained for a period of 18 months. Beginning in July, 2005, Boards can destroy those recordings provided that they are at least 18 months old and that the minutes of the specific closed session meetings have been approved and are retained as part of the official records of the Board’s business. It is suggested that the Board purge these audio recordings twice a year in conjunction with the semi-annual review of closed session minutes.

G.6.a. RECOMMENDED MOTION: That the Board of Education approve the destruction of audio recordings of closed session Board of Education meetings made prior to July 1, 2017, which meets the state criteria of being at least 18 months old, and for which approved minutes are retained as the official records of the Board’s business.

H. OLD BUSINESS:

I. NEW BUSINESS:

I.1. Personnel Report - (Roll Call)
The Personnel Report consists of:
· The employment of 1 administrative staff effective 08/02/19
· The resignation of 1 non-certified staff effective 03/01/19
· The retirement of 1 non-certified staff effective 05/29/19 (end of 18/19 SY)
· The resignation of 1 certified staff effective 05/29/19 (end of 18/19 SY)
· The leave of absence of 1 certified staff
· The leave of absence of 1 non-certified staff
· The resignation of 1 coach effective 02/25/19
· The renewal of contracts and granting of tenure for 4 certified staff effective end of 18/19 SY
· The renewal of contracts for 39 certified staff effective 08/09/19
· The non-renewal and dismissal of 2 certified non-tenured staff effective 05/29/19 (end of 18/19 SY)
· The approval of certified staff FTE for the 2019-2020 school year

I.1.a. RECOMMENDED MOTION: That the Board of Education approve the Personnel Report.

I.2. Separation of Employment - (Roll Call)

I.2.a. RECOMMENDED MOTION: That the Board of Education accept the following:
• Resignation of Teresa Carreno Estrella, Program Assistant/Special Education Division, effective March 1, 2019
• Resignation of Annette Snyder, Certified School Nurse, effecive May 29, 2019
• Retirement of Edith Freund, Deans Assistant/Administrative Services, effective May 29, 2019
• Non-renewal of contract for Tracy Eier, Guidance Counselor/Counseling, effective May 29, 2019
• Non-renewal of contract for Cheryl Marshall, Teacher/World Languages Division, effective May 29, 2019

I.3. Approval of Tentative 2019-2020 School Calendar - (Roll Call)

I.3.a. RECOMMENDED MOTION: That the Board of Education approve the tentative 2019-2020 school calendar.

I.4. Appendix B - (Roll Call)
Per Appendix B.B.1.d.3, the Appendix B committee has audited and evaluated Appendix B and is
recommending changes to the Board of Education.

I.4.a. RECOMMENDED MOTION: That the Board of Education approve the recommended changes to Appendix B.

I.5. Superintendent Contract - (Roll Call)

I.5.a. RECOMMENDED MOTION: That the Board of Education employ Dr. Moses Cheng as Superintendent for a four year term effective July 1, 2019 per the terms of the contract.

I.6. Student Travel - LifeSmarts National Competition - (Roll Call)
West Chicago Community High School's LifeSmarts team is requesting a trip to Orlando, Florida, which is beyond a 250 mile radius of West Chicago Community High School. According to Policy ¶7204 - Field Trips, Student Travel and Optional Student Travel, this qualifies as Student Travel.

I.6.a. RECOMMENDED MOTION: That the Board of Education approve travel to Orlando, Florida for the LifeSmarts National Competition April 13 through 16, 2019.

I.7. Addition and Remodeling Project - (Roll Call)
The bid for the specialized roof section above the new music area and IRC came back with a quote of $350,000. The budget for this item was $160,000. DLA and Pepper found a solution that kept us within budget.

I.7.a. RECOMMENDED MOTION: That the Board of Education accept the following four change orders, liability and fees, which total $153,876:
A change order to Waukegan Steel in the amount of $79,331
A change order to Anthony Roofing Tecta in the amount of $14,885
A change order to L.J. Morse in the amount of $15,409
A change order to Cosgrove Construction in the amount of $39,375
In addition, General liability and fees of $4,876

I.8. Illinois Century Network Contract for 2019-2022- (Roll Call)
This is the renewal contract for Illinois Century Network (ICN) and the monthly bandwidth with internet egress provided.  The cost for renewal contract with ICN is $1,500/month or $54,000 for the life of the contract.

I.8.a. RECOMMENDED MOTION: That the Board of Education approve the ICN contract for 2019-2022 school years.

I.9. AT&T Analog Contract for 2019-2021 - (Roll Call)
This is a renewal contract for AT&T analog services for the District. The cost for the new contract with AT&T is $33/month or $396/year.

I.9.a. RECOMMENDED MOTION: That the Board of Education approve the AT&T contract for the 2019-20 and 2020-21 school years.

I.10. AT&T Internet Service Contract for 2019-2022 - (Roll Call)
This is a renewal contract for AT&T Internet service for the District.  The cost for the new contract with AT&T is $519.41/month or $6,232.92/year.

I.10.a. RECOMMENDED MOTION: That the Board of Education approve the AT&T contract for the 2019-20, 2020-21, and 2021-22 school years.

I.11. Athletic Uniform/Equipment Bid - (Roll Call)
District 94 went out to bid on February 23, 2019 for an exclusive five-year contract for athletic uniforms and equipment.  The bid opening was held at District 94 on Wednesday, March 6, 2019. There were five bidders. The bid provided by BSN in the amount of $130,000 to be spent over a five-year period presents the best overall value for District 94 when the rebates and annual stipend are taken into consideration.      

I.11.a. RECOMMENDED MOTION: That the Board of Education accept the bid from BSN.

I.12. Student Fees for 2019-2020 School Year- (Roll Call)
This is the annual fee schedule for students.  There are changes to the schedule for 2019-20.        

I.12.a. RECOMMENDED MOTION: That the Board of Education approve the fee schedule for the 2019-20 school year.

I.13. Ombudsman Contract for 2019-20 - (Roll Call)
This is the annual renewal contract for Ombudsman.  Ombudsman is offering a 2% increase in the per slot price, which increases the slot price from $6,206 to $6,330.  The District will have twelve slots again next year equating to a total of $75,960.

I.13.a. RECOMMENDED MOTION: That the Board of Education approve the Ombudsman contract renewal for the 2019-20 school year.

I.14. AVID Contract for 2019-2020 - (Roll Call)
This is the annual renewal contract for AVID.  The cost for the new contract is $10,559.

I.14.a. RECOMMENDED MOTION: That the Board of Education approve the AVID contract renewal for the 2019-20 school year.

I.15. Technology Resource Advisors (TRA) contract for 2019-20 - (Roll Call)
This is a new contract for work to maintain and keep operable the current 1:1 devices utilized by students in District 94.  The cost for the new contract with TRA is $46,538.50.

I.15.a. RECOMMENDED MOTION: That the Board of Education approve the TRA master warranty for the 2019-20 school year.

I.16. Board of Education Biennial Organizational Meeting - (Voice Vote)

I.16.a. RECOMMENDED MOTION: That the Board of Education shall hold its Biennial Organizational Meeting at 7:00 p.m. on Tuesday, April 30, 2019 at the District Administrative Office.

J. EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.

K. RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].

K.1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.

K.2. Collective negotiating matters.

K.3. The selection of a person to fill a public office.

K.4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.

K.5. The purchase or lease of real property.

K.6. The setting of a price for sale or lease of property.

K.7. The sale or purchase of securities, investments, or investment contracts.

K.8. Emergency security procedures.

K.9. Student discipline.

K.10. The placement of individual students in special education programs.

K.11. Litigation has been filed and is pending before a court or administrative tribunal.

K.12. Establishment of reserves or settlement of claims as provided by local government and governmental employees Tort Immunity Act.

K.13. Self-evaluation.

K.14. Discussion of minutes of meetings lawfully closed under Open Meetings Act (P.A. 88-621, effective 1-1-95).

K.15. Considering meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America.

L. ACTION AFTER RETURN TO OPEN SESSION:

M. ADJOURNMENT: