September 18, 2018 at 7:00 PM - Regular Board of Education Meeting

A. OPENING ACTIVITIES

A.1. Call to Order

A.2. Salute to the Flag

A.3. Reading of Mission Statement

A.4. Roll Call

A.5. Additions to the Agenda - (Voice Vote)
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B. PUBLIC HEARING ON PROPOSED 2018-19 BUDGET

B.1. Overview of Proposed 2018-19 Budget

B.2. Public Comment on Proposed 2018-19 Budget

B.3. Board Discussion of Public Input

B.4. Adjournment of Public Hearing of Proposed Balanced 2018-19 Budget
RECOMMENDED MOTION: That the Board of Education adjourn the Public Hearing portion of the Board of Education Meeting at ________________________ p.m.

B.5. Fiscal Year Budget 2018-19 - (Roll Call)
RECOMMENDED MOTION: That the Board of Education adopt the budget for the 2018-19 school year as presented at the Public Hearing conducted on September 18, 2018; sign the applicable School District Budget Form; and authorize submission of the Chief Fiscal Officer's Certificate of Estimated Revenue.

C. GOOD NEWS OF THE DISTRICT
Social Workers Commended for Support During Recent Tragedy:
Jeff Anderson
Janet Hurtado
Kara Kroculick
Lindsay Maxson

D. PUBLIC PARTICIPATION

E. ADMINISTRATIVE REPORTS AND INFORMATION

E.1. Superintendent's Report

E.1.a. Student Representative Report - Olivia Bartler

E.1.b. FOIA's

E.1.c. Closed Session Minute Review

E.2. Director of Building Operations Report

E.3. Director of Business Services Report

E.3.a. Contract Update/Discussion

E.4. Director of Human Resources Report

E.4.a. Administrator & Teacher Salary & Benefits Report

E.4.b. Time Management System

E.5. Principal's Report

E.5.a. WeGo In With Pride Presentation

E.6. Committee and Representative Reports

E.6.a. Education

E.6.b. Facilities

E.6.c. Finance

E.6.c.1. RECOMMENDED MOTION: That the Finance Committee approve the minutes of September 7, 2018.

E.6.d. Human Resources

E.6.d.1. RECOMMENDED MOTION: That the Human Resources Committee approve the minutes of August 29, 2018.

E.6.e. Policy

E.6.f. SASED

E.6.g. Other

E.7. Future Dates

E.7.a. Regular Board of Education Meeting - October 16, 2018

E.7.b. Regular Board of Education Meeting - November 13, 2018

E.8. Open Comment - Board Members

E.9. Future Issues

F. CONSENT AGENDA (Roll Call)

F.1. Items Removed from Consent Agenda for Separate Action 
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F.2. Consent Agenda Action for All Items Except Those Listed in 1. Above

G. CONSENT AGENDA ITEMS - RECOMMENDED ACTION:

G.1. Approval of Minutes

G.1.a. Regular Board of Education Meeting - August 21, 2018

G.1.a.1. RECOMMENDED MOTION: That the Board of Education approve the minutes of the meeting(s) as listed above.

G.2. Acceptance of Minutes

G.2.a. Human Resources Committee Meeting - August 29, 2018

G.2.b. Finance Committee Meeting - September 7, 2018

G.2.b.1. RECOMMENDED MOTION: That the Board of Education approve the minutes of the meeting(s) as listed above.

G.3. Approval of Financials

G.3.a. Approve Current Expenditures

G.3.b. Imprest Fund Statement

G.3.c. Treasurer's Report

G.3.d. Statement of Position/Financial Report

G.3.e. Statement of Revenue/Expenditures YTD Ending August 31, 2018

G.3.f. 3-Year Budget/Actual Report

G.3.g. Grant Reports

G.3.h. Petty Cash Fund Report

G.3.i. Student Activity Account Fund Balance

G.3.j. New Vendors Monthly Report

G.3.k. Quarterly Financial Reports

G.3.l. Referendum Revenue and Expenditure Report

G.3.m. Board Expenses

G.3.m.1. RECOMMENDED MOTION: That the Board of Education approve the expenditures from August 16, 2018 to September 12, 2018 and accept the financial reports.

G.4. Semi-Annual Review of Closed Session Minutes - (Roll Call)
The School Code requires a review of closed session minutes be conducted twice a year. The motion which follows is based on the review conducted by Mr. Campos, Mr. Nagel and Dr. Domeracki on August 21, 2018.

G.4.a. RECOMMENDED MOTION: That the Board of Education approve the attached report on review of closed session minutes as presented by Mr. Campos and Mr. Nagel.

G.5. Destruction of Closed Meeting Audio Recordings - (Roll Call)
The Legislature requires that closed session meetings of Boards of Education be audio recorded and those recordings retained for a period of 18 months. Beginning in July, 2005, Boards can destroy those recordings provided that they are at least 18 months old and that the minutes of the specific closed session meetings have been approved and are retained as part of the official records of the Board's business. It is suggested that the Board purge these audio recordings twice a year in conjunction with the semi-annual review of closed session minutes.

G.5.a. RECOMMENDED MOTION: That the Board of Education approve the destruction of audio recordings of closed session Board of Education meetings made prior to February 1, 2017, which meets the state criteria of being at least 18 months old, and for which approved minutes are retained the the official records of the Board's business.

H. OLD BUSINESS:

I. NEW BUSINESS:

I.1. Personnel Report - (Roll Call)
The Personnel Report consists of:
• The employment of 2 non-certified staff effective September 6, 2018
• The leave of absence of 1 certified staff
• The employment of 3 sponsors for the 2018-19 school year
• The resignation of 1 coach effective the end of the 2017-18 school year
• The resignation of 1 coach effective August 31, 2018
• The approval of 1 stipend payment recommendation

I.1.a. RECOMMENDED MOTION: That the  Board of Education approve the Personnel Report as presented in the packet.

I.2. Student Travel:German Exchange - Summer 2019 - (Roll Call)
The World Languages Department is requesting a German Exchange trip to Gunzenhausen, Germany (Bavaria), which is beyond a 250 mile radius of West Chicago Community High School. According to Policy ¶7204 - Field Trips, Student Travel and Optional Student Travel, this qualifies as Student Travel.

I.2.a. RECOMMENDED MOTION: That the Board of Education approve student travel for the World Language Department German Exchange trip to Gunzenhausen, Germany (Bavaria) June or July 2019.

I.3. Board Travel - (Roll Call)

I.3.a. RECOMMENDED MOTION: That the Board of Education approve the travel of Board Members to the Triple I Conference, the National School Board Association Conference and DuPage Division Dinner Meetings in accordance with Board Policy 1904 and 1904P.

I.4. Treasurer's Bond - (Roll Call)
The District is required to provide notice of its Treasurer and Treasurer's Bond to the Regional
Office of Education for filing.

I.4.a. RECOMMENDED MOTION: That the Board of Education approve the Surety Bond of the
Treasurer and 2018 General Obligation Bonds.

I.5. Virtual Driver Interactive - (Roll Call)

I.5.a. RECOMMENDED MOTION: That the Board of Education approve the purchase of sixteen driving simulators from Virtual Driver Interactive for a total cost of $134,930 which includes a network package, instruction station, installation and training.

I.6. Telecom Innovations Group, LLC - (Roll Call)

I.6.a. RECOMMENDED MOTION: That the Board of Education approve the annual maintenance agreement and software assurance from Telecom Innovations Group, LLC for the Mitel 3300 MXe III system. A total cost for the year is $7,645.04

I.7. BrightStar Care - (Roll Call)

I.7.a. RECOMMENDED MOTION: That the Board of Education approve the new school contract and addendum for BrightStar Care. BrightStar provides the district with temporary nursing services when needed,. Hourly rate for LPN is unchanged, Hourly rates for BrightStar Care Services are found on Exhibit B.

I.8. School Technology - (Roll Call)

I.8.a. RECOMMENDED MOTION: That the Board of Education approve the purchase of biometric readers, screen protectors, an extended warranty, Skyward implementation, and shipping for a total cost of $9,351.00 for the implementation of time clocks.

I.9. DSP Insurance Services - (Roll Call)

I.9.a. RECOMMENDED MOTION: That the Board of Education approve the fee agreement and contract with DSP Insurance Services for a total cost of $20,000. DSP Insurance Services will assist the Board and the WCHSTA in meeting the contractual requirements established in the new collective bargaining agreement.

I.10. GoGuardian - (Roll Call)

I.10.a. RECOMMENDED MOTION: That the Board of Education approve the renewal subscription of GoGuardian, the education-focused software that offers Chromebook management and web filtering, for a total cost of $11,550.00

I.11. Pentegra Systems - (Roll Call)

I.11.a. RECOMMENDED MOTION: That the Board of Education approve the renewal of the District's Barracuda email server from Pentegra Systems for a total cost of $1,417.00.

I.12. AP Insight - (Roll Call)

I.12.a. RECOMMENDED MOTION: That the Board of Education approve the online resource from the CollegeBoard called AP Insight (to be used in AP Biology) for a total cost of $733.25.

I.13. FlinnPrep - (Roll Call)

I.13.a. RECOMMENDED MOTION: That the Board of Education approve the online resource from Flinn Scientific, INC called FlinnPrep (to be used in AP Biology, AP Chemistry, and AP Physics 1) for a total cost of $2,838.00

I.14. Rosetta Stone - (Roll Call)

I.14.a. RECOMMENDED MOTION: That the Board of Education approve the subscription renewal of 15 licenses for Rosetta Stone for a total cost of $2,475.00

I.15. West - SchoolMessenger - (Roll Call)

I.15.a. RECOMMENDED MOTION: That the Board of Education approve the renewal of SchoolMessenger for a total cost of $3,748.50.

I.16. AVID - (Roll Call)

I.16.a. RECOMMENDED MOTION: That the Board of Education approve the 2018-19 contract with AVID for a total cost of $4,434.00.

I.17. Actively Learn, INC. - (Roll Call)

I.17.a. RECOMMENDED MOTION: That the Board of Education approve the Actively Learn License (an online literacy platform that helps students overcome the barriers to reading for depth) for a total cost of $695.00.

J. EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.

K. RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].

K.1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.

K.2. Collective negotiating matters.

K.3. The selection of a person to fill a public office.

K.4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.

K.5. The purchase or lease of real property.

K.6. The setting of a price for sale or lease of property.

K.7. The sale or purchase of securities, investments, or investment contracts.

K.8. Emergency security procedures.

K.9. Student discipline.

K.10. The placement of individual students in special education programs.

K.11. Litigation has been filed and is pending before a court or administrative tribunal.

K.12. Establishment of reserves or settlement of claims as provided by local government and governmental employees Tort Immunity Act.

K.13. Self-evaluation.

K.14. Discussion of minutes of meetings lawfully closed under Open Meetings Act (P.A. 88-621, effective 1-1-95).

K.15. Considering meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America.

L. ACTION AFTER RETURN TO OPEN SESSION:

M. ADJOURNMENT
  RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].