July 17, 2018 at 7:00 PM - Regular Board of Education Meeting

A. OPENING ACTIVITIES

A.1. Call to Order

A.2. Salute to the Flag

A.3. Reading of Mission Statement

A.4. Seating of New Board Member

A.5. Administration of Oath of Office

A.6. Roll Call

A.7. Additions to the Agenda - (Voice Vote)
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B. PUBLIC PARTICIPATION

C. ADMINISTRATIVE REPORTS AND INFORMATION

C.1. Superintendent's Report

C.1.a. FOIA(s)

C.2. Director of Building Operations Report

C.3. Director of Business Services Report

C.4. Director of Human Resources Report

C.5. Principal's Report

C.6. Committee and Representative Reports

C.6.a. Education

C.6.b. Facilities

C.6.c. Finance - Committee Meeting Minutes July 3, 2018

C.6.d. Human Resources - Committee Meeting Minutes June 19, 2018

C.6.e. Policy

C.6.f. SASED

C.6.g. Other

C.7. Future Dates

C.7.a. Regular Board of Education Meeting - August 21, 2018

C.7.b. Regular Board of Education Meeting - September 18, 2018

C.8. Open Comment - Board Members

C.9. Future Issues

D. CONSENT AGENDA (Roll Call)

D.1. Items Removed from Consent Agenda for Separate Action 
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D.2. Consent Agenda Action for All Items Except Those Listed in 1. Above

E. CONSENT AGENDA ITEMS - RECOMMENDED ACTION:

E.1. Approval of Minutes

E.1.a. Regular Board of Education Meeting - June 19, 2018

E.1.b. Special Board of Education Meeting - July 9, 2018

E.1.c. Closed Session Board of Education Meeting - July 9, 2018 - At Table

E.2. Acceptance of Minutes

E.2.a. Human Resources Committee Meeting - June 19, 2018

E.2.b. Finance Committee Meeting - July 3, 2018

E.3. Approval of Financials

E.3.a. Approve Current Expenditures

E.3.b. Imprest Fund Statement

E.3.c. Treasurer's Report

E.3.d. Statement of Position/Financial Report

E.3.e. Statement of Revenue/Expenditures YTD Ending June 30, 2018

E.3.f. 3-Year Budget/Actual Report

E.3.g. Grant Reports

E.3.h. Petty Cash Fund Report

E.3.i. Student Activity Account Fund Balance

E.3.j. New Vendors Monthly Report

E.3.k. Quarterly Financial Reports

E.3.l. Referendum Revenue and Expenditure Report

E.3.l.1. RECOMMENDED MOTION: That the Board of Education approve the expenditures from June 14, 2018 to June 30 and July 12, 2018 and accept the financial reports.

E.4. Compliance Officer for Section 504, etc.
Board policy provides for the appointment of a Compliance Officer for discrimination complaints regarding Section 504 and the Americans with Disabilities Act. Such complaints may require/involve program modifications to help the student function more capably in the high school setting.
Administration is recommending the Director of Student Services, currently Mr. David Pater, to serve in this capacity.

E.4.a. RECOMMENDED MOTION: That the Board of Education appoint the Director of Student Services, currently Mr. David Pater, to serve as Compliance Officer for discrimination complaints regarding Section 504 and the Americans with Disabilities Act and other related matters.

E.5. Compliance Officer for Title IX
Board policy stipulates that a Compliance Officer be appointed each year for discrimination complaints consistent with Title VII, Title IX, Sexual Harassment/Intimidation and other related matters. Administration is recommending the Director of Human Resources, currently Ms. Cheryl Moore, serve as a Compliance Officer for discrimination complaints regarding Title VII, Title IX; Student Sex Equity; Sex Discrimination; Sexual Harassment/Intimidation; and related matters.

E.5.a. RECOMMENDED MOTION: That the Board of Education appoint the Director of Human Resources, currently Ms. Cheryl Moore, to serve as Compliance Officer for discrimination complaints regarding Title VII, Title IX; Student Sex Equity; Sex Discrimination; Sexual Harassment/Intimidation; and related matters.

E.6. Suspension Hearing Officer
Annually, the Board appoints hearing officers to hear disciplinary cases involving students in Districts 33 and 94. Each District provides a hearing officer for the other when one is needed. This may happen once or twice a year.

E.6.a. RECOMMENDED MOTION: That the Board of Education appoint the Principal of Currier School at District 33, currently Mr. Mark Truckenbrod, to serve as student discipline hearing officer for the 2018-19 school year; authorize the Assistant Principal for Administrative Services at District 94, currently Mr. Peter Martino, to perform the same function for District 33; and authorize the use of designated legal counsel or substitute hearing officer in the event Mr. Truckenbrod is unavailable.

F. OLD BUSINESS:

G. NEW BUSINESS:

G.1. Personnel Report - (Roll Call)
The Personnel Report consists of:
·  The employment of 4 certified staff for the 2018/2019 school year
·  The resignation of 2 certified staff effective the end of the 2017/2018 school year
·  The resignation of 1 certified staff effective June 4, 2018
·  The resignation of 1 administrator effective July 2, 2018
·  The retirement of one non-certified staff effective July 30, 2022
·  The approval of a change in job duties and compensation for 2 employees
·  The approval of 1 overload assignment for the 2018/2019 school year
·  The employment of 1 coach for the 2018/2019 school year
·  The resignation of 2 coaches effective the end of the 2017/2018 school year
·  The resignation of 1 coach effective July 5, 2018
·  Approve vacation carry-over request for administrators with multi-year contracts

G.2. Separation of Employment - (Roll Call)
RECOMMENDED MOTION: That the Board of Education approve the following resignations:
• Laura Moran, Teacher/Special Education Division, effective end of 2017-18 school year
• Maria Vlantis, Psychologist/Student Services, effective end of 2017-18 school year
• Briana Carlson-Morales, Teacher/Language Arts Division, effective June 4, 2018
• Joseph Neilon, Director of Technology, effective July 2, 2018;
and that the Board of Education accept the retirement of Pedro Perez, Custodian, effective July 30, 2022

G.3. Ball Horticulture Intergovernmental Agreement - (Roll Call)
An intergovernmental agreement is being brought to the board for approval between the local taxing entities including the City of West Chicago, the DuPage Airport Authority, the West Chicago: Library District, Fire Protection District, Elementary School District 33, and Community High School District 94 and Ball Horticultural Company regarding a Property Tax Abatement related to new construction at 622 Town Road, West Chicago, IL.  The agreement has been reviewed by our legal counsel.  The proposed IGA is attached for your approval.
RECOMMENDED MOTION:  That the Board of Education approve the Intergovernmental Agreement providing a property tax abatement for the construction, addition, and redevelopment of 622 Town Road, West Chicago, IL.

G.4. Copier Bid - (Roll Call)
Proven IT was one of three bidders that recently responded to our multi-function copier request for proposal.  Proven IT was the low bidder.  
RECOMMENDED MOTION: That the Board of Education formally approve the four year contract with Proven IT.  This new contract, including service and print management, amounts to $227,884.   

G.5. Security Services - (Roll Call)
Andy Frain was the low bidder that recently responded to our security services invitation to bid.  We had two bidders respond.  
RECOMMENDED MOTION: That the Board of Education formally approve the three year contract with Andy Frain. 

G.6. Driver's Education Vehicle - (Roll Call)
The current lease on the Driver's Education vehicle will be expiring this month. Last month, the Board approved the lease of a new Ford Focus.  Upon approving this new lease, Haggerty Ford notified the District they would no longer be able to lease a vehicle to the high school for Driver's Education.    
RECOMMENDED MOTION: That the Board of Education formally approve the buy out of the current Ford Focus lease for $9,900.
or
RECOMMENDED MOTION:  That the Board of Education provide the Director of Business Services the authority to consummate a deal for a new leased vehicle for driver's education.  The preferred term will be for 36 months and the monthly payment will not exceed the already approved amount of $274.

G.7. Athletic Trainer Services - (Roll Call)
Athletic and Therapeutic Institute was the low bidder that recently responded to our athletic trainer invitation to bid.  ATI was the only bidder  
RECOMMENDED MOTION: That the Board of Education formally approve the three year contract with ATI.  This new contract is in the amount of $192,000 for three years.

G.8. Appendix B - (Roll Call)
The Appendix B Committee is asking the Board to approve payment of 14 Activity Stipends as outlined in the attached memo. With the exception of the Math Team Assistant, all Activities are currently running and exist with volunteer sponsors. The stipends would be funded with $15,000 agreed to in the 2017-2021 WCHSTA contract.  The Appendix B Committee is also asking  the Board to approve four new Athletic Stipends as outlined in the attached memo. The cost for these positions is approximately $12,900. The Appendix B Committee will continue to meet in 2018/19 to work towards a new compensation structure aligned to supporting student extracurricular participation. 
RECOMMENDED MOTION: That the Board of Education approve Appendix B.

G.9. Disclosure Policy and Procedures - (Roll Call)
The Disclosure Policy and Resolution procedures address the District's obligation to comply with Rule 15c2-12 of the Securities and Exchange Act of 1934.  The policy spells out the District's obligations with regard to disclosure to bond investors and sets forth procedures fro compliance.
RECOMMENDED MOTION: That the Board of Education formally approve the Disclosure Policy and Procedure.

G.10. Intergovernmental Agreement - West Chicago - Batavia - Geneva Swim Co-op - (Roll Call)
Geneva High School has requested to participate in the existing West Chicago and Batavia Girls' Swim Co-op for the 2018-2019 school year. Both the Upstate Eight Conference and the new DuKane Conference athletic directors have unanimously given approval for Geneva to be added to the co-op. Principals at West Chicago, Batavia and Geneva have also concurred with the addition.
RECOMMENDED MOTION: That the Board of Education approve the addition of Geneva High School to the West Chicago Girls' Swim Co-op for the remaining IHSA term agreement period.

H. EXECUTIVE SESSION - only if needed and with the understanding that possible action could be taken on matters discussed in closed session.

I. RECOMMENDED MOTION TO MOVE TO CLOSED SESSION: That the Board of Education hold a Closed Session at [Time] for the purpose(s) of [1 - 15 below].

I.1. The appointment, employment, compensation, discipline, performance or dismissal of specific employees.

I.2. Collective negotiating matters.

I.3. The selection of a person to fill a public office.

I.4. Evidence or testimony presented in open hearing, or in closed hearing, where specifically authorized by law, to a quasi-adjudicative body.

I.5. The purchase or lease of real property.

I.6. The setting of a price for sale or lease of property.

I.7. The sale or purchase of securities, investments, or investment contracts.

I.8. Emergency security procedures.

I.9. Student discipline.

I.10. The placement of individual students in special education programs.

I.11. Litigation has been filed and is pending before a court or administrative tribunal.

I.12. Establishment of reserves or settlement of claims as provided by local government and governmental employees Tort Immunity Act.

I.13. Self-evaluation.

I.14. Discussion of minutes of meetings lawfully closed under Open Meetings Act (P.A. 88-621, effective 1-1-95).

I.15. Considering meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards of the United States of America.

J. RECOMMENDED MOTION TO MOVE TO OPEN SESSION:
  That the Board of Education return to Open Session at [Time].

K. ACTION AFTER RETURN TO OPEN SESSION:

L. ADJOURNMENT
  RECOMMENDED MOTION: That the Board of Education meeting be adjourned at [Time].