April 13, 2021 at 7:00 PM - Regular Meeting

Stream: https://youtu.be/vVEKU5gmUmw

Phone: +1 252-427-1313 PIN: 670 220 430#
 

Since the last meeting of the Board of Education in March, there has not been a request for information under the Freedom of Information Act.

Per Policy 2:230 Public Comments at Board of Education Meetings and Petitions to the Board 

At each regular and special open meeting, the members of the public and District employees may comment on or ask questions of the Board, subject to reasonable constraints. 

The individuals appearing before the Board are expected to follow these guidelines: 

1. Such a person shall submit a request in writing to the Board Secretary to address the Board. Such a request shall be received at least five (5) working days prior to the Board meeting and shall include said reason for the request.

2. At the meeting, a person who has complied with number 1 above shall inform the Board Secretary of his/her presence at the meeting.

3. Address the Board only at the appropriate time as indicated on the agenda and when recognized by the Board President.

4. Identify oneself and be brief. Ordinarily, such comments shall be limited to five minutes.  In unusual circumstances, and when an individual has made a request in advance to speak for a longer period of time, the individual may be allowed to speak for more than five minutes. 

5. The Board President may shorten or lengthen an individual’s opportunity to speak.  The President may also deny an individual the opportunity if the individual has previously addressed the Board on the same subject within the past 2 months. 

6. The Board President shall have the authority to determine procedural matters regarding public participation not otherwise defined in Board of Education policy. 

7. Conduct oneself with respect and civility toward others and otherwise abide by Board policy, 8:30, Visitors to and Conduct on School Property. 

Petitions or written correspondence to the Board shall be presented to the Board of Education in the next regular Board packet unless the Superintendent deems the matter to be urgent.

Erin has been working with the building principals and teachers to design our summer school program for this year. Tuesday evening, she will update the Board on summer school for both buildings.

I have attached a copy of the information that has been shared with staff regarding the program.

The Finance Committee will meet at 5:00 p.m. on Tuesday, April 13, 2021. Members of the public may join by video stream or by phone (information is listed on the agenda). Items on the agenda below will be included in the report Tuesday evening.

Workshop Reports/Discussion Items:

• Review Proposed Amendment of 2021 Budget 

• COVID-19 Expenditures

• 2020 Levy

• Budget Planning FY22

The Buildings & Grounds Committee will meet at 6:00 p.m. on Tuesday, April 13, 2021. Members of the public may join by video stream or by phone (information is listed on the agenda). Items on the agenda below will be included in the report Tuesday evening.

Workshop Reports/Discussion Items:

• Spring Break Work Completed
• Proposed Summer Projects
• Maintenance Grant Project Update
• Energy Management Outsourcing
• Performance Contract - Energy Savings Report
• Kelvin Grove Property
• Planning for FY22

Senate Bill 7, which was passed in 2011, requires that the school board, in consultation with its exclusive representative, each year establish a sequence of honorable dismissal list (SOHD list) categorized by positions and the groupings defined in section 24-12 of the School Code. The groupings are defined below.

Group 1
Shall consist of each teacher not in contractual continued service who has not received a performance evaluation rating.

Group 2
Shall consist of each teacher with a Needs Improvement or Unsatisfactory performance evaluation rating on either of the teacher’s last two (2) performance evaluation ratings.

Group 3
Shall consist of each teacher with a performance evaluation rating of at least Satisfactory or Proficient on both of the teacher’s last two (2) performance evaluation ratings, if two ratings are available, or on the teacher’s last performance evaluation rating, if only one rating is available, unless the teacher qualifies for placement into grouping 4.

Group 4
Shall consist of teachers whose last two (2) performance evaluation ratings are Excellent and each teacher with 2 Excellent performance evaluation ratings with a third rating of Satisfactory or Proficient.

When a reduction in force is deemed necessary by the Board of Education, teachers must be dismissed in the order of their groupings, with teachers in Group 1 dismissed first and teachers in Group 4 dismissed last.

This list is confidential and will be distributed at the April meeting.

Tuesday evening, the administrative team would like to discuss the end of the year activities at both buildings and obtain the Board’s support for these activities. At this time we are planning for the following events:

• MG and KG field days
• end of the year activity for third graders
• graduation parade
• 8th grade social
• graduation ceremony

Please note the following dates for April and May 2021.

April

6     School Resumes                                                               
       Girls Basketball KG Vs. Mokena @ Mokena 4:00

7     Girls Basketball Taft Vs. KG @ KG 4:00

8     Boys Volleyball Taft Vs. KG @ Taft 4:00

13   Girls Basketball Mokena Vs. KG @ KG 4:00
       Finance Committee Meeting LG LRC 5:00                       
       Buildings and Grounds Committee Meeting KG LRC 6:00
       Board of Education Meeting KG LRC 7:00

14   Girls Basketball Taft Vs. KG @ Taft 4:00

15   Boys Volleyball Taft Vs. KG @ KG 4:00

20   Girls Basketball Oak Prairie Vs. KG @ KG 4:00

21   Boys Volleyball Oak Prairie Vs. KG @ KG 4:00

23   11:30 Dismissal
        Midterm

May

4    Track KG & Old Quarry @ Mokena Jr. High
      Board of Education Reorganization Meeting
      KG LRC 6:00
      Board of Education Meeting KG LRC 7:00

7    11:30 Dismissal

15  Track Sectional @ TBD

21/22    IESA State Track Meet-Tentative

31  No School Memorial Day

Each of the certified staff members listed have done an excellent job and we look forward to continuing to work with them during the 2021-2022 school year. 

It is recommended that the Board of Education continue employment of the individuals listed below for the 2021-2022 school term at their appropriate place on the salary schedule.

The attached Resolution Honorable Dismissal is recommended due to enrollment and the need to cut the number of grade-level sections.

It is recommended that the Board of Education approve the resolution to honorably dismiss Mrs. Nicole Richardson in accordance with the resolution.

We are in our eighth year of contracting with NSN Employer Services for unemployment services. The rate for 2020-2021 was $2.21 per employee. The 2021-2022 rate will increase by .32 to $2.43 per employee if the invoice is paid in full by June 1. 

The contract for FY22 is attached for your review.

It is recommended that the Board of Education approve the unemployment service contract for 2021-2022 with NSN Employer Services in the amount of $245.43 (an increase of $11.17).

Mr. Jennings has received requests for use of the baseball and softball fields at Kelvin Grove when not being used by the KG baseball and softball teams. Last year the governor’s order did not allow use of the fields by travel or school teams. As we begin to see metrics that allow us to move closer to Phase 5 of the Restore Illinois Plan, these fields can again be opened.
 

Should there be a new state order or the metrics require us to move back into Phase 2 or 3, we would need to follow the guidelines of the order or phase, which may include closing the fields.

It is recommended at this time that the Board of Education allow second rights use of the Kelvin Grove baseball and softball fields by teams that have completed all requirements included in the facility use agreement.

Since the original adoption of the budget in September, we have made amendments to grant budgets, received additional grants, and experienced changes in expenditure and revenue assumptions. 

It is recommended that the required notice for a budget amendment hearing and the proposed tentative budget amendment be available for review by the public beginning May 7, 2021 through June 7, 2021. The budget amendment hearing and subsequent vote on the amendment will be placed on the June 8, 2021 agenda.

Coaches/sponsors plan to offer several camps this summer as long as we do not experience a setback that would move us back to Phase 3 of the Restore Illinois Plan. We will of course comply with any and all mitigations required by the state. I have attached the flyers developed by the coaches/sponsors.

• Incoming 4th-8th grade Boys Basketball Camp
• Incoming 4th - 8th grade Girls Basketball Camp
• Incoming 5th -8th grade Softball Camp
• Incoming 4th - 8th gradeTechnology Camp  

All money collected by the instructors/coaches will be used to pay the instructor/coach and purchase supplies. Use of the building is in compliance with the building use policy. Fees collected for camps and lessons are not collected by or filtered through District accounts. 

Beginning this past December, Athena has taken over the responsibility of balancing each month in absence of the treasurer. The treasurer has taken the information provided by Athena and created a monthly treasurer’s report. We have not been charged the normal $275 monthly balancing fee by the treasurer. 

At this time, I am requesting that the Board consider compensating Athena for the work she has done each month (December 2020 forward) at a rate of $275.00 a month.

7 Boxes of Books (Adults & Childrens) from the Bean Family

Contact:  Kimberly Bean  kbean@ksd140.org

• Books have been fully quarantined in the LRC for 7 days

• Making available for KG Staff for personal libraries today

• Balance will donate to skilled nursing facilities and our Little Free Library 

We thank the Bean family for this generous donation to the Kelvin Grove LRC.