December 8, 2020 at 7:00 PM - Regular Meeting
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I. Join the Meeting Remotely
Description:
The public is welcome to attend the meeting in person or remotely.
Information for the public to join the meeting remotely is below. Join from a PC, Mac, iPad, Phone, or Android Device: https://youtu.be/6TI0mtzi4EE If you would like to address the Board of Education, please send your written comments to addresstheboe@d91.net.by 5:00 pm on the evening of the meeting. Please include your name as a part of your remarks. |
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II. Call to Order
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III. Roll Call
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IV. Pledge
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V. Approval of Consent Agenda
The Consent Agenda is a list of routine non-controversial items, which do not require further discussion and which are approved with one motion and one roll call vote. It is an effective procedure to handle routine matters on the agenda expeditiously. All consent items shall be listed with an asterisk(*) and will be enacted with one motion. However, any member of the Board of Education may request that an item be withdrawn from the Consent Agenda and discussed in its regular order. |
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V.A. Approval of Minutes *
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V.B. Approval of Financial Reports
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V.B.1. Payment of Bills*
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V.B.2. Monthly Financial Reports*
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V.B.3. Activity Accounts*
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V.B.4. Treasurer's Report*
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V.B.5. Investment Report*
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V.B.6. Flexible Spending Account*
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V.C. FOIA Report *
Description:
There have been two requests for information under the Freedom of Information Act since the November meeting. Information for each request is below.
#1 Requested by: Heidy Holloway Information Requested:
FOIA Received: November 25, 2020 FOIA Completed: November 30, 2020 #2 Requested by: Susie An - WBEZ FM Information Requested:
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VI. Student Recognition
Description:
In accordance with the Board’s goal to recognize student achievements, November KG Students of the Month will be recognized Tuesday evening with a short video presentation. Milne Grove does not recognize students in December.
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VII. Invitation to Address the Board of Education
Description:
Per Policy 2:230 Public Comments at Board of Education Meetings and Petitions to the BoardAt each regular and special open meeting, the members of the public and District employees may comment on or ask questions of the Board, subject to reasonable constraints.The individuals appearing before the Board are expected to follow these guidelines:
Petitions or written correspondence to the Board shall be presented to the Board of Education in the next regular Board packet unless the Superintendent deems the matter to be urgent. |
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VIII. Curriculum Pacing Update - Ms. Rae
Presenter:
Ms. Rae
Description:
Ms. Rae will update the Board of Education on the current curriculum pacing compared to past years. Erin has been tracking this information throughout this school year to assist our teaching staff with instructional decisions.
The impact of the pandemic on education has been significant. However, we continue to review data and make adjustments to address learning gaps. One of the most difficult things to control has been student engagement of students who elected the full remote learning option. |
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IX. Board Reports/Discussion Items
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IX.A. First Reading of Policies - Press Policy Issue 106
Description:
The following updated policies are being brought to the Board of Education for a first reading as a part of the December meeting:
Draft Update 3:40 Superintendent 4:80 Accounting and Audits 4:90 Student Activity and Fiduciary Funds 6:20 School Year Calendar and Day 6:340 Student Testing and Assessment Program 7:100 Health, Eye, and Dental Examinations; Immunizations; Exclusion of Students 7:140 Search and Seizure 7:300 Extracurricular Activities 5-Year Review 5:270 Employment At-Will, Compensation and Assignment 6:315 High School Credit for Students in Grade 7 or 8 Please look over the included update memo and the above policies The Board will review and discuss these Tuesday evening. Changes will be made as the Board deems necessary and submitted for official Board approval as part of the January 2021 meeting.
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X. Reports of the Superintendent
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X.A. Update on State Funding
Description:
To provide the most current information, an update on state funding will be provided to members during the meeting Tuesday.
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X.B. Superintendent’s Update
Presenter:
Mrs. Gray, Superintendent
Description:
Tuesday evening, I will provide the Board of Education an update regarding COVID-19 and the impact on our schools. Below are the topics that will be covered as a part of the update.
I have attached the Governor’s Executive Order 2020-73 and Tier 3 Resurgence Mitigations FAQ issued by ISBE on November 24, 2020.
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X.C. Review Planning Document
Description:
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XI. Closed Session #1
The Board will need a motion and second to enter into closed session for the purpose of:
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XII. Action Items
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XII.A. 2020 Certificate of Tax Levy
Description:
Last month I shared with the board as a part of the November meeting, the estimated amount of the certificate of tax levy. There have been no changes since the November 10, 2020 meeting.
The certificate (attached) will be submitted to the County Clerk’s Office. The county clerk will make the required adjustments based on the tax cap and exemptions. In April or May, we will receive certification of the final extension for 2020.
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XII.B. Renewal of Treasurer’s Bond
Description:
The district treasurer is required to be bonded. The current bond is issued through Liberty Mutual Insurance Company. The premium continues to be $2,500 annually.
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XII.C. Stipend for Streaming of Board Meetings
Description:
Mr. Kincaid has been attending and streaming the monthly D91 Board Meeting since July. This adds an additional 5 hours a month to his work schedule. Although Bryan has graciously given his time to set up and monitor the meetings for live streaming, I believe it is only right that the board consider establishing a monthly stipend rate for these services.
Currently we pay the $3,460 a year for the services of the board secretary. I believe the same amount is appropriate for setup and monitoring of the live streaming. |
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XII.D. Winter Athletics
Description:
Last month the Board approved canceling winter athletics. In the cover letter, it listed boys and girls basketball. In hindsight, I should have included volleyball as well.
Currently, volleyball is classified as a moderate risk sport. This means that it must follow Level 1 & Level 2 types of play (no contact practices and intra-team scrimmages, but no competitive play). The Governor’s order states school-based athletics must comply with Executive Order 2020-73, which prohibits indoor group sports. We must let IESA know if the girls volleyball will be canceled by December 18th in order to receive half of our 2020-2021 fee to be applied to the 2021-2022 season. I do not expect significant changes in the current guidelines until at least the flu season has come to an end. |
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XIII. Closed Session #2
The Board will need a motion and second to enter into closed session for the purpose of:
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XIV. Adjournment
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