May 15, 2017 at 6:30 PM - Beaverton School District School Board Meeting
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I. EXECUTIVE SESSIONS 4:45 - 6:15 p.m.
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I.A. Negotiations ORS192.660(3) 4:45 p.m. - 5:00 p.m.
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I.B. Real Estate ORS192.660(2)(e) 5:00 p.m. - 5:15 p.m.
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I.C. Superintendent Evaluation OR 192.660(2)(i) 5:15 p.m. - 6:15 p.m.
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II. CALL MEETING TO ORDER 6:30 - 6:45 p.m.
Presenter:
Anne Bryan
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II.A. Pledge to Flag
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II.B. Recognition of Students, Staff and Community
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()
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II.B.a. WE Expect Excellence: Beaverton High School BeaverTronics Robotics Team
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II.B.b. WE Expect Excellence: Public Health Ambassador Award - Sexton Mountain Elementary School Walking School Bus
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II.B.c. WE Expect Excellence: Oregon Battle of the Books (OBOB) State Champions - Bonny Slope Elementary School and Stoller Middle School
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II.B.d. WE Expect Excellence: U.S. News & World Report #1 Ranking School in Oregon - School of Science & Technology
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III. BOARD PROCEDURES 6:45 - 6:50 p.m.
Presenter:
Anne Bryan
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IV. PUBLIC PARTICIPATION 6:50 - 7:20 p.m.
Presenter:
Public Comments
Description:
The School Board welcomes public comment. If you would like to address the committee, please complete a yellow card and give it to the Recording Secretary. Limit is two minutes for each card. Testimony will be first come, first served and rotated by topics in order to ensure multiple topics are heard.
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V. BOARD COMMUNICATION 7:20 - 7:35 p.m.
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V.A. Individual School Board Member Comments
Presenter:
Board Members
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V.B. Superintendent Comments
Presenter:
Don Grotting
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VI. REPORTS 7:35 - 8:15 p.m.
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VI.A. Beaverton Student Advisory Committee Update
Presenter:
Committee Members
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VI.B. School Board Sub-Committee Updates
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VI.B.a. Planning
Presenter:
Eric Simpson
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VI.C. School Report
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VI.C.a. Sexton Mountain Elementary
Presenter:
Teresa Clemens-Brower
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()
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VI.D. Financial Update
Presenter:
Claire Hertz
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VI.E. Bond Accountability Committee Report - Overview of Progress
Presenter:
Hal Bergsma
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()
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VI.F. Bond Update
Presenter:
Dick Steinbrugge and Carl Mead
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()
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VI.G. Administrative Boundary Adjustment Objectives
Presenter:
Carl Mead and Steven Sparks
Attachments:
()
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VI.H. Policy IK, Academic Achievement Report
Presenter:
Steve Phillips, Ginny Hansmann and Matt Casteel
Attachments:
()
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VII. BREAK 8:15 - 8:25 p.m.
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VIII. DISCUSSION 8:25 - 8:45 p.m.
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VIII.A. School Board Handbook
Presenter:
Anne Bryan
Attachments:
()
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VIII.B. First Reading of School Board Policies, E
Presenter:
Becky Tymchuk, David Williams and Camellia Osterink
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VIII.B.a. EA/EAA Support Services Goals (remove)
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()
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VIII.B.b. EB Safety Program (proposed new language)
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VIII.B.c. EBAC Safety Committee
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VIII.B.d. EBAD Indoor Air Quality
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VIII.B.e. EBB Integrated Pest Management (proposed new language)
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VIII.B.f. EBBB Injury/Illness Reports
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VIII.B.g. EBBC Life-Sustaining Emergency Care
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VIII.B.h. EBC/EBCA Emergency Procedures and Disaster Plans
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VIII.B.i. EBCB Emergency Drills and Instruction (new)
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VIII.B.j. EBCD Emergency Closures
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VIII.B.k. ECAB Vandalism/Malicious/Mischief or Theft
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VIII.B.l. ECAC Video Surveillance (new)
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VIII.B.m. ECACB Unmanned Aircraft System a.k.a. Drone (new)
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VIII.B.n. ECF Energy Conservation (remove)
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VIII.B.o. ECG Vehicle Idling (remove)
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VIII.B.p. EDC/KGF Authorized use of District equipment and Materials
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VIII.B.q. EDD Sustainability Policy (remove)
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VIII.B.r. EDDA Sustainability and Energy Conservation
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VIII.B.s. EEA Student Transportation Services
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VIII.B.t. EEAC School Bus Safety Program
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VIII.B.u. EEACA School Bus Driver Selection and Training
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VIII.B.v. EEACB School Bus Maintenance (remove)
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VIII.B.w. EEACC Student Conduct on School Buses
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VIII.B.x. EEACCA Video Cameras on Transportation Vehicles
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VIII.B.y. EEACD Use of District Vehicles for Student Transportation (new)
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VIII.B.z. EEAE Student Transportation in Private Vehicle
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VIII.B.aa. EEBAA District Vehicles/Seat Belts/Child Safety System (remove)
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VIII.B.ab. EEBB Use of Private Vehicles for District Business (on hold)
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VIII.B.ac. EF Management of Food Services (remove)
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VIII.B.ad. EFAA District Nutrition Program and Food Services
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VIII.B.ae. EGAAA Reproduction of All Copyrighted Materials
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VIII.B.af. EGAB Mail and Delivery Services (remove)
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VIII.B.ag. EGB Code of Conduct for Interscholastic Activities (remove)
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VIII.B.ah. EH Electronic Data Management
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VIII.B.ai. EI Risk and Insurance Management
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VIII.B.aj. EIB Liability Insurance
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VIII.C. First Reading of Policy KAA Volunteers (recoded to IICC)
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IX. ACTION ITEMS 8:45 - 8:55 p.m.
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IX.A. Real Estate - Land Purchase in South Cooper Mountain for Future Elementary School
Presenter:
Carl Mead & Steven Sparks
Attachments:
()
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IX.B. Second Reading of School Board A Policies
Presenter:
Becky Tymchuk
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IX.B.a. AA Human Relations (on hold, recoded to GABA)
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IX.B.b. AC Nondiscrimination
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IX.B.c. ACA Americans with Disabilities
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IX.B.d. AD Educational Policy (remove)
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IX.B.e. AE Strategic Plan
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IX.C. Second Reading of School Board C Policies
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IX.C.a. CB Superintendent
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IX.C.b. CBA Qualifications and Duties of the Superintendent
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IX.C.c. CBB Recruitment and Appointment of the Superintendent
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IX.C.d. CBC Superintendent's Contract
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IX.C.e. CBE Superintendent's Continuing Professional Development (remove)
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IX.C.f. CBF Superintendent's Consulting Activities (remove)
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IX.C.g. CBG Evaluation of the Superintendent
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IX.C.h. CCB Line and Staff Relations
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IX.C.i. CCC Selection of Administrative Personnel (remove)
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IX.C.j. CCCA Assignment of Administrative Personnel (remove)
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IX.C.k. CCD Administrator's Agreement
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IX.C.l. CCG Licensed Evaluation_Administrators
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IX.C.m. CFA Site-Based Decision Making (remove)
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IX.C.n. CFAA Administrative Decision Making in the School District (remove)
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IX.C.o. CH Policy Implementation
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IX.C.p. CHA Development of Administrative Regulations
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IX.C.q. CK Consultants to the Administrative Staff (remove)
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IX.C.r. CL Administrative Reports (remove)
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IX.C.s. CPA Reduction in Licensed Administrative Personnel (remove)
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IX.C.t. CPA Layoff_Recall Administrative Personnel (replaces original)
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IX.C.u. CPB Reduction in Classified Administrative Personnel (remove)
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IX.D. Second Reading of D Policies
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IX.D.a. DA Fiscal Management Goals (remove)
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IX.D.b. DB District Budget
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IX.D.c. DBDB Financial Reserves
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IX.D.d. DBDB Fund Balance (remove, renamed DBDB Financial Reserves)
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IX.D.e. DBEA Budget Committee (remove)
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IX.D.f. DBEA Budget Committee (replaces old)
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IX.D.g. DBK Budget Transfer Authority
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IX.D.h. DBL_FEA Use of Bond proceeds to Improve and Equip Facilities (remove DBL and move to section F and recode to FEA)
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IX.D.i. DC Borrowing Funds (remove)
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IX.D.j. DCA Post Issuance Compliance Policy (remove)
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IX.D.k. DE_DEB_DEC Revenues from Private, State and Federal Sources
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IX.D.l. DED District Foundation (remove)
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IX.D.m. DFA Investment of Funds
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IX.D.n. DFB_FB Real Estate (remove DFB and move to Section F and recode to FB)
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IX.D.o. DG Depository of Funds
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IX.D.p. DGA Authorized Signatures
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IX.D.q. DH Bonded Employees and Officers
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IX.D.r. DI Fiscal Accounting and Reporting
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IX.D.s. DIC Financial Reports and Statements
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IX.D.t. DID Fixed Asset Inventories
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IX.D.u. DIE Audits
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IX.D.v. DJ District Purchasing
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IX.D.w. DJC Bidding Requirements
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IX.D.x. DJCA Personal Services Contracts
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IX.D.y. DJFA Credit Procurement Cards
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IX.D.z. DLA Payday Schedule (remove)
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IX.D.aa. DLBB Employee Tax Deferred Plans (remove)
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IX.D.ab. DLC Employee Expenses
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IX.D.ac. DM In Building Finance (remove)
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IX.D.ad. DN Disposal of District Property
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IX.E. Consent Agenda
Presenter:
Anne Bryan
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IX.E.a. Personnel
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IX.E.b. Approval of Board Meeting Minutes
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IX.E.c. Public Contracts
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IX.E.d. Grant Report
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IX.E.e. Nonprofit Low Income Housing Property Tax Exemption Renewal Resolution (17-0515)
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IX.E.f. Community Partnership Team Reports
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IX.E.g. Approval of Alternate Construction Manager/General Contractor for Five Oaks Middle School Modernization
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IX.E.h. Approval of Alternate Construction Contracting Procedure, Design, Build for Beaverton high School Annex Roofing Replacement
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X. CLOSING COMMENTS 8:55 - 9:00 p.m.
Presenter:
Anne Bryan and Don Grotting
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