August 27, 2020 at 7:00 PM - Regular Board of Education Meeting

I. CALL TO ORDER
The live meeting is available to be viewed at this link: https://stream.meet.google.com/stream/a5d162b4-2594-48dc-98f1-d8e5ee6582ab
One can login to see it using their student's login credentials. Additionally, from 6:30pm that day through the end of the Board Meeting, there will be a guest login for the meeting to livestream  Username: lstream@winfield34.org.   Password: Winfield34 This will only work during this time slot for viewing the Board Meeting only.

II. ROLL CALL

III. PLEDGE OF ALLEGIANCE

IV. APPROVAL OF AGENDA - ADDITIONS OR CHANGES TO THE AGENDA
Recommended Motion: I move to approve the agenda as presented.  (Roll Call)

V. PUBLIC COMMENT:
We request members of the audience who wish to provide public commentary complete the Public Comment Request card and limit their comments or questions to three minutes. Public comments submitted by digital form will be read by a board member or administrator during the Public Comment portion of the meeting. Comments may be submitted to https://tinyurl.com/winfield34boardcomment.  Questions that Board members cannot answer in a timely fashion will be referred to the appropriate administrator who will respond within the week or as soon as time permits. Thank you.

VI. PUBLIC PRESENTATION / DISCUSSION

VI.A. Recognition of Tenured Staff: Jess Honaker, Beth Nelson, Stephen Roegers

VI.B. Staff Service Awards

VI.C. Recognition of PTO & WEF Board Members

VI.D. Review Our Learning Program Status

VI.E. Discussion: Referendum and Social Media

VII. APPROVAL OF MINUTES
Recommended Motion: I move to approve the minutes for Special Board Meeting July 15, 2020 and Special Board Meeting July 23, 2020 as presented. (Roll Call)

VII.A. Special Board Meeting Minutes July 15, 2020

VII.B. Board of Education Hearing Minutes July 23, 2020

VII.C. Special Board Meeting Minutes July 23, 2020

VIII. CONSENT AGENDA (Routine matters that do not require discussion)
Recommended Motion: I move to approve the Consent Agenda action items A  (read every listed item) as presented.  (Roll Call)

VIII.A. Approval of Finance Reports    

VIII.A.1. Bill List - Payable List and List of Other Payments

VIII.A.2. Treasurer/Fund Balance/Bank Reconciliation Report

IX. COMMUNICATION TO THE BOARD

IX.A. Superintendent's Report

IX.A.1. Legislative Update

IX.A.2. Community Partnerships

IX.B. Principal Report

IX.B.1. Back to School Update

IX.C. Finance Report from Director of Business Services

IX.C.1. Review and Approve the 2020-21 Budget
Recommended Motion: I move to approve the adoption of the 2020-21 Budget as presented. (Roll Call)

IX.D. Board Procedures and Exhibit Updates

IX.D.1. Title IX Regulations Updates

IX.D.1.a. 2:150 -AP, Superintendent Committees

IX.D.1.b. 2:250-E2, Immediately Available District Public Records and Web-Posted Reports and Records

IX.D.1.c. 2:260-AP2, Nondiscrimination Coordinator and Complaint Manager

IX.D.1.d. 2:265-AP1, Title IX Sexual Harassment Response - NEW

IX.D.1.e. 2:265-AP2, Formal Title IX Sexual Harassment Complaint Grievance Process-NEW

IX.D.1.f. 2:265-E, Title IX Sexual Harassment Glossary of Terms -NEW

IX.D.1.g. 5:90-AP, Coordination with Children’s Advocacy Center

IX.D.1.h. 7:20-AP, Harassment of Students Prohibited

IX.D.1.i. 7:190-E2, Student Handbook Checklist

IX.D.2. Transgender Student Guidance

IX.D.2.a. 7:10-AP1, Accommodating Transgender Students or Gender Non-Conforming Students

IX.D.3. Miscellaneous

IX.D.3.a. 7:345-AP, Use of Educational Technologies; Student Data Privacy and Security

IX.D.4. Five Year Review

IX.D.4.a. 2:260-AP1, Guidelines for Investigating Complaints Filed Under Policy

IX.D.4.b. 4:180-AP1, School Action Steps for Pandemic Influenza or Other Virus/Disease - RENAMED

IX.D.4.c. 4:180-AP2, Pandemic Influenza Surveillance and Reporting

X. OLD BUSINESS

X.A. Approve Revised West Chicago District 33 Lease
Recommended Motion: I move to approve the Revised West Chicago District 33 Lease as presented.  (Roll Call)

X.B. Second Reading of Board Policies
Recommended Motion: I move to approve the Second Reading of Board Policies as presented. (Roll Call)

X.B.1. 2:220 Board of Education Meeting Procedure

X.B.2. 2:220-E9 Exhibit - Requirements for No Physical Presence of Quorum and Participation by Audio or Video During Disaster Declaration

X.B.3. 4:180 Pandemic Preparedness

X.B.4. 7:40 Nonpublic School Students, Including Parochial and Home-Schooled Students

X.B.5. 7:190 Student Behavior

X.B.6. 7:340 Student Records

X.B.7. 7:345 Use of Educational Technologies; Student Data Privacy and Security

XI. NEW BUSINESS

XI.A. Revised School Board Calendar
Recommended Motion: I move to approve the Revised School Board Calendar as presented. (Roll Call)

XI.B. Selection of Board Member to serve as Winfield Education Foundation Representative
Recommended Motion: I move to approve the Selection of Board Member to serve as Winfield Education Foundation representative as presented. (Roll Call)

XI.C. Approve Purchase of 20 iPads
Recommended Motion: I move to approve the Purchase of 20 iPads as presented.  (Roll Call)

XI.D. Video Projection of Meetings
Recommended Motion: I move to approve the Video Projection of Meetings as presented. (Roll Call)

XI.E. First Reading of Board Policies
Recommended Motion: I move to approve the First Reading of Board Policies as presented. (Roll Call)

XI.E.1. 2:260, Uniform Grievance Procedure- Answers Required

XI.E.2. 2:265, Title IX Sexual Harassment Grievance Procedure - Answers Required

XI.E.3. 5:10, Equal Employment Opportunity and Minority Recruitment

XI.E.4. 5:20, Workplace Harassment Prohibited

XI.E.5. 5:100, Staff Development Program

XI.E.6. 5:220, Substitute Teachers

XI.E.7. 5:330, Sick Days, Vacation, Holidays, and Leaves

XI.E.8. 7:180, Prevention of and Response to Bullying, Intimidation,and Harassment

XI.E.9. 7:185, Teen Dating Violence Prohibited

XI.F. Discussion: FY21 Board of Education Annual Calendar

XI.G. Personnel

XI.G.1. Approve Leave of Absence 
Recommended Motion: I move to approve the Leave of Absence as presented. (Roll Call)

XI.H. Items For Future Agendas

XI.H.1. None

XII. ADJOURN TO CLOSED SESSION  -  Reason 2. Collective negotiating matters or deliberations concerning salary schedules for one or more classes of employees.  5 ILCS 120/2(c)(2); Reason 10. Any matter involving an individual student. 5 ILCS 120/2(c)(10). Minutes of meetings held for this reason shall never be released to protect the individual student’s privacy: and Reason 11.Litigation, when an action against, affecting, or on behalf of the District has been filed and is pending before a court or administrative tribunal, or when the Board finds that an action is probable or imminent. 55 ILCS 120/2(c)(11).(ROLL CALL VOTE)

XIII. ADJOURN CLOSED SESSION TO REGULAR SESSION

XIV. ACTION FROM CLOSED SESSION

XIV.A. None

XV. ADJOURNMENT
Recommended Motion:  I move that the Board of Education meeting be adjourned (Roll Call)