April 23, 2020 at 7:00 PM - Regular Board of Education Meeting

I. CALL TO ORDER
The live meeting is available to be viewed at this link: https://stream.meet.google.com/stream/78237f11-e161-49b8-957e-f3d064c67302

II. ROLL CALL

III. PLEDGE OF ALLEGIANCE-Grade 4 Brach

IV. APPROVAL OF AGENDA - ADDITIONS OR CHANGES TO THE AGENDA
Recommended Motion: I move to approve the agenda as presented.  (Voice Vote)

V. PUBLIC COMMENT:
We request members of the audience who wish to provide public commentary complete the Public Comment Request card and limit their comments or questions to three minutes. Public comments submitted by digital form will be read by a board member or administrator during the Public Comment portion of the meeting. Comments may be submitted to https://tinyurl.com/winfield34boardcomment.  Questions that Board members cannot answer in a timely fashion will be referred to the appropriate administrator who will respond within the week or as soon as time permits. Thank you.

VI. APPROVAL OF MINUTES
Recommended Motion: I move to approve the minutes as presented. (Roll Call)

VI.A. Regular Board Meeting Minutes-February 27, 2020

VI.B. Public Hearing Policy 6:235 Meeting Minutes-March 26, 2020

VI.C. Regular Board Meeting Minutes-March 26, 2020

VI.D. Closed Session Meeting Minutes-March 26, 2020  Confidential Attachment

VII. CONSENT AGENDA (Routine matters that do not require discussion)
Recommended Motion: I move to approve the Consent Agenda action items A and B  (read every listed item) as presented.  (Roll Call)

VII.A. Approval of Finance Reports    

VII.A.1. Bill List - Payable List and List of Other Payments

VII.A.2. Treasurer/Fund Balance/Bank Reconciliation Report

VII.B. Other Approvals

VII.B.1. FOIA Request-SMART Local 265

VII.B.2. Approve Summer Sports Camps

VII.B.3. Approve Board of Education Meeting Calendar for FY21

VII.B.4. File Notice of School Treasurer and Treasurer's Bonds

VIII. COMMUNICATION TO THE BOARD

VIII.A. Superintendent's Report

VIII.A.1. Legislative Update

VIII.A.2. Committee Updates

VIII.A.3. COVID-19

VIII.A.4. E-Learning

VIII.A.5. Board Retreat

VIII.B. Finance Report from Director of Business Services

VIII.B.1. Budget Presentation and Update FY21 First Draft

VIII.C. Board Procedures and Exhibit Updates

VIII.C.1. 2:150-AP, Superintendent Committees

VIII.C.2. 4:60-AP4, Federal and State Award Procurement Procedures

VIII.C.3. 4:170-AP6, E1, School Staff AED Notification Letter

VIII.C.4. 5:35-AP1, Fair Labor Standards Act Exemptions

VIII.C.5. 5:90-AP, Coordination with Children’s Advocacy Center -NEW 

VIII.C.6. 5:120-AP1, Statement of Economic Interests for Employees

VIII.C.7. 6:120-AP1, Special Education Procedures Assuring the Implementation of Comprehensive Programming for Children with Disabilities

VIII.C.8. 7:190-E2, Student Handbook Checklist 

VIII.C.9. 7:325-E, Application and Procedures to Involve Students in Fundraising Activities

VIII.C.10. 8:30-E1, Letter to Parent Regarding Visits to School by Child Sex Offenders

VIII.C.11. 8:30-E2, Child Sex Offender’s Request for Permission to Visit School Property

IX. NEW BUSINESS

IX.A. Approve Continuing Sunrise Busing  Agreement
Recommended Motion:  I move to approve the Continuing Sunrise Busing Agreement as Presented.  (Roll Call)

IX.B. Approve 2020-2021 Salaries and Activity Stipends
Recommended Motion:  I move to approve the 2020-2021 Salaries and Activity Stipends as Presented.  (Roll Call)

IX.C. Approve the Consolidated District Plan for State and Federal Grants.
Recommended Motion:  I move to approve the Consolidated District Plan for State and Federal Grants as Presented.  (Roll Call)

IX.D. Approve SASED Lease 2020-2021 School Year
Recommended Motion:  I move to approve the SASED Lease for 2020-2021 School Year as Presented.  (Roll Call)

IX.E. Approve Revised 2020-2021 Program Plan
Recommended Motion:  I move to approve the Revised 2020-2021 Program Plan as Presented.  (Roll Call)

IX.F. Approve Two Additional Stipends for Science Olympiad
Recommended Motion:  I move to approve the Two AdditionalStipends for Science Olympiad as Presented.  (Roll Call)

IX.G. Approve First Reading of Policies
Recommended Motion:  I move to approve the First Reading of Policies as Presented.  (Roll Call)

IX.G.1. 2:125 Board Member Compensation; Expenses-Answer Required

IX.G.2. 2:125-E1 Exhibit - Board Member Expense Reimbursement Form

IX.G.3. 2:160 Board Attorney

IX.G.4. 2:160-E Exhibit - Checklist for Selecting a Board Attorney

IX.G.5. 4:50 Payment Procedures

IX.G.6. 5:35 Compliance with the Fair Labor Standards Act

IX.G.7. 5:50 Drug- and Alcohol-Free Workplace; E-Cigarette, Tobacco, and Cannabis Prohibition

IX.G.8. 5:60 Expenses Answer Required

IX.G.9. 5:60-E1 Exhibit - Employee Expense Reimbursement Form

IX.G.10. 5:150 Personnel Records

IX.G.11. 5:210 Resignations

IX.G.12. 5:280 Duties and Qualifications

IX.G.13. 6:135 Accelerated Placement Program

IX.G.14. 6:235 Access to Electronic Networks

IX.G.15. 6:280 Grading and Promotion

IX.G.16. 7:70 Attendance and Truancy

IX.G.17. 7:130 Student Rights and Responsibilities

IX.G.18. 7:325 Student Fundraising Activities

IX.G.19. 8:10 Connection with the Community

IX.G.20. 8:30 Visitors to and Conduct on School Property

IX.G.21. 8:80 Gifts to the District

IX.G.22. 8:110 Public Suggestions and Concerns

IX.H. Personnel

IX.H.1. Employ Preschool Teacher: Alexandria Roop
Recommended Motion:  I move to approve the Employment of Alexandria Roop as Presented.  (Roll Call)

IX.H.2. Employ 1.0 Speech & Language Pathologist: Andrea Schmittgens
Recommended Motion:  I move to approve the Employment of Andrea Schmittgens as Presented.  (Roll Call)

IX.I. Items For Future Agendas

IX.I.1. None

X. ADJOURN TO CLOSED SESSION  –  Reason 1. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity.  5 ILCS 120/2(c)(1). (ROLL CALL VOTE)

XI. ADJOURN CLOSED SESSION TO REGULAR SESSION

XII. ACTION FROM CLOSED SESSION

XII.A. None

XIII. ADJOURNMENT
Recommended Motion:  I move that the Board of Education meeting be adjourned (Voice Vote)