December 12, 2019 at 7:00 PM - Regular Board of Education Meeting

I. CALL TO ORDER

II. ROLL CALL

III. PLEDGE OF ALLEGIANCE (5-Wdowiarz)

IV. APPROVAL OF AGENDA - ADDITIONS OR CHANGES TO THE AGENDA
Recommended Motion: I move to approve the agenda as presented.  (Voice Vote)

V. PUBLIC COMMENT
We request members of the audience who wish to provide public commentary complete the Public Comment Request card and limit their comments or questions to three minutes.  Questions that Board members cannot answer in a timely fashion will be referred to the appropriate administrator who will respond within the week or as soon as time permits.        Thank you.

VI. PUBLIC PRESENTATION

VI.A. Student Recognition- Julianna Tisinger (8) and Ashton Bunn (8)

VI.B. Strategic Plan Scorecard 

VI.C. Special Education

VII. APPROVAL OF MINUTES
Recommended Motion: I move to approve the minutes as presented. (Roll Call)

VII.A. Regular Board Meeting Minutes-November 11, 2019

VIII. CONSENT AGENDA (Routine matters that do not require discussion)
Recommended Motion: I move to approve the Consent Agenda action items A and B  (read every listed item) as presented.  (Roll Call)

VIII.A. Approval of Finance Reports    

VIII.A.1. Bill List - Payable List and List of Other Payments

VIII.A.2. Treasurer/Fund Balance/Bank Reconciliation Report

VIII.B. Other Approvals

VIII.B.1. Approve Tentative 2020-2021 School Calendar

VIII.B.2. Approve Destruction of Verbatim Tapes From:                                 Confidential Attachment

VIII.B.2.a. August 10, 2017

VIII.B.2.b. August 24, 2017

VIII.B.2.c. September 28, 2017

VIII.B.2.d. December 14, 2017

VIII.B.2.e. January 25, 2018

VIII.B.2.f. February 22, 2018

VIII.B.2.g. March 22, 2018

VIII.B.2.h. May 24,2018

VIII.B.3. Approve Closed Session Minutes Open to the Public From:            Confidential Attachment

VIII.B.3.a. May 22, 2019

VIII.B.3.b. June 3, 2019

VIII.B.3.c. August 19, 2019

VIII.B.3.d. August 22, 2019

VIII.B.3.e. September 19, 2019

VIII.B.3.f. October 24, 2019

IX. COMMUNICATION TO THE BOARD

IX.A. Superintendent's Report

IX.A.1. Legislative Update

IX.A.2. UPDATE- Triple I Conference

IX.B. Building Report from Principal

IX.B.1. Kindness Notes

IX.B.2. Outreach

IX.C. Finance Report from Director of Business Services

IX.C.1. Approve the 2019 Tax Levy as Presented
Recommended Motion:  I move to approve the 2019 Tax Levy as Presented.  (Roll Call)

IX.C.2. Capital Plan Update

IX.D. Board Procedures and Exhibit Updates

IX.D.1. 2:20-E, Waiver and Modification Request Resource Guide

IX.D.2. 2:250-AP2, Protocols for Record Preservation and Development of Retention Schedules

IX.D.3. 2:250-AP1 Administrative Procedure-Access To and Copying of District Public Records

IX.D.4. 2:250-E2, Immediately Available District Public Records and Web-Posted Reports and Records

IX.D.5. 4:15-AP1, Protecting the Privacy of Social Security Numbers - RENUMBERED

IX.D.6. 4:15-AP2, Treatment of Personally Identifiable Information Under Grant Awards - NEW

IX.D.7. 4:60-AP1, Purchases

IX.D.8. 4:60-AP3, Criminal History Records Check of Contractor Employee

IX.D.9. 4:60-AP4, Federal and State Award Procurement Procedures - RENAMED

IX.D.10. 4:80-AP3, Inventory Management For Federal and State Awards - NEW

IX.D.11. 4:170-AP1, Comprehensive Safety and Security Plan

IX.D.12. 4:175-AP1, Criminal Offender Notification Laws; Screening

IX.D.13. 4:190-AP2, Threat Assessment Team (TAT)

IX.D.14. 5:20-AP, Sample Questions and Considerations for Conducting the Internal Harassment in the Workplace Investigation

IX.D.15. 5:30-AP1, Interview Questions

IX.D.16. 5:30-AP2, Investigations

IX.D.17. 5:120-AP1, Statement of Economic Interests for Employees

IX.D.18. 5:120-AP2, Employee Conduct Standards

IX.D.19. 5:150-AP, Personnel Records

IX.D.20. 5:220-AP, Substitute Teachers

IX.D.21. 5:250-AP, School Visitation Leave

IX.D.22. 6:60-AP, Comprehensive Health Education Program

IX.D.23. 6:170-AP2, E1, District Annual Report Card Required by Every Student Succeeds Act (ESSA)

IX.D.24. 7:50-AP, School Admissions and Student Transfers To and From Non-District Schools

IX.D.25. 7:190-AP6, Guidelines for Investigating Sexting Allegations

IX.D.26. 7:190-AP7, Student Discipline Guidelines

IX.D.27. 7:190-AP8, Student Re-Engagement Guidelines

IX.D.28. 7:190-E3, Memorandum of Understanding

IX.D.29. 7:240-AP1, Code of Conduct for Extracurricular Activities

IX.D.30. 7:270-AP1, Dispensing Medication

IX.D.31. 7:270-AP2, Checklist for District Supply of Undesignated Asthma Medication, Epinephrine Injectors, and/or Opioid Antagonists, and/or Glucagon - RENAMED

IX.D.32. 7:270-E1, School Medication Authorization Form

IX.D.33. 7:270-E2, School Medication Authorization Form - Medical Cannabis

IX.D.34. 7:290-AP, Resource Guide for Implementation of Suicide and Depression Awareness and Prevention Program

IX.D.35. 7:340-AP1, School Student Records

IX.D.36. 7:340-AP1, E1, Notice to Parents/Guardians and Students of Their Rights Concerning a Student’s School Records

IX.D.37. 7:340-AP2, Storage and Destruction of School Student Records

IX.D.38. 7:340-AP2, E1, Letter Containing Schedule for Destruction of School Student Records

IX.D.39. 8:95-AP, Parental Involvement

IX.D.40. 8:95-E1, Letter Notify

X. OLD BUSINESS

X.A.  A. Approve Resolution authorizing an Interfund Transfer
Recommended Motion:  I move to accept the Resolution authorizing an Interfund Transfer as Presented (Roll Call)

XI. NEW BUSINESS

XI.A. Approve First Reading of Policies
Recommended Motion:  I move to approve First Reading of Policies as Presented.  (Roll Call)

XI.A.1. 2:20, Powers and Duties of the School Board; Indemnification

XI.A.2. 2:70, Vacancies on the School Board - Filling Vacancies

XI.A.3. 2:70-E, Checklist for Filling Board Vacancies by Appointment

XI.A.4. 2:100, Board Member Conflict of Interest

XI.A.5. 2:105, Ethics and Gift Ban Board Response Needed

XI.A.6. 2:110, Qualifications, Term, and Duties of Board Officers Board Response Needed

XI.A.7. 2:200, Types of School Board Meetings

XI.A.8. 2:220, School Board Meeting Procedure

XI.A.9. 2:220-E2, Motion to Adjourn to Closed Meeting

XI.A.10. 2:220-E6, Log of Closed Meeting Minutes

XI.A.11. 2:260, Uniform Grievance Procedure

XI.A.12. 3:40-E, Checklist for the Superintendent Employment Contract Negotiation Process

XI.A.13. 4:15, Identity Protection

XI.A.14. 4:30, Revenue and Investments

XI.A.15. 4:60, Purchases and Contracts

XI.A.16. 4:80, Accounting and Audits

XI.A.17. 4:150, Facility Management and Building Programs

XI.A.18. 5:10, Equal Employment Opportunity and Minority Recruitment

XI.A.19. 5:20, Workplace Harassment Prohibited

XI.A.20. 5:20-E, Resolution to Prohibit Sexual Harassment new to District #34 policy manual

XI.A.21. 5:30, Hiring Process and Criteria

XI.A.22. 5:50, Drug- and Alcohol-Free Workplace; E-Cigarette, Tobacco, and Cannabis Prohibition - RENAMED

XI.A.23. 5:90, Abused and Neglected Child Reporting

XI.A.24. 5:100, Staff Development Program

XI.A.25. 5:120, Employee Ethics; Conduct; and Conflict of Interest

XI.A.26. 5:200, Terms and Conditions of Employment and Dismissal

XI.A.27. 5:220, Substitute Teachers

XI.A.28. 5:250, Leaves of Absence

XI.A.29. 5:290, Employment Termination and Suspensions

XI.A.30. 5:330, Sick Days, Vacation, Holidays, and Leaves

XI.A.31. 6:20, School Year Calendar and Day

XI.A.32. 6:60, Curriculum Content

XI.A.33. 6:150, Home and Hospital Instruction

XI.A.34. 7:20, Harassment of Students Prohibited

XI.A.35. 7:150, Agency and Police Interviews

XI.A.36. 7:270, Administering Medicines to Students

XI.A.37. 8:30, Visitors to and Conduct on School Property

XI.B. Discuss Preschool Fees

XI.C. Items For Future Agendas

XI.C.1. Virtual Assemblies

XI.C.2. Partnership with Northwestern CDH

XI.C.3. Courthouse Experiences

XI.C.4. High School Partnerships

XI.C.5. Impact Fees/Land Cash from Development

XII. XII. ADJOURN TO CLOSED SESSION  –  Reason 1. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity.  5 ILCS 120/2(c)(1). 

XIII. ADJOURN CLOSED SESSION TO REGULAR SESSION

XIV. ACTION FROM CLOSED SESSION

XIV.A. None.

XV. ADJOURNMENT
Recommended Motion:  I move that the Board of Education meeting be adjourned (Voice Vote)