October 3, 2024 at 6:00 PM - Committee of the Whole with Closed Session

1. Call to Order / Roll Call (A) (Mr. Bittman)
Call to Order the Committee of the Whole meeting for Thursday, October 3rd, 2024 at __ p.m. 
A quorum must be met.
Roll Call: Ayes / Absent / Motion ____
Members: Mr. Quagliano, Mr. Troy, Mr. Cratty, Mr. Bittman, Mrs. Murray, Mrs. Wiley, Mr. Thompson

2. Pledge of Allegiance (Mr. Bittman)
The following High Five winners will lead us in the Pledge:
Bryant Santos- 1st grade Chesak; Nathan Brennon- 5th grade Conley; Remmy Wehner- 2nd grade Mackeben; Jolene Blackwell- 5th grade Martin; Addison Rohman- 5th grade Leggee; Michael Ginter- 8th grade Heineman; Cameron Brink-7th grade Marlowe; Christian Kilanksi-10th grade HHS; and Luke Ledwich- LIGHT.

3. Public Comment (Mr. Bittman)
As per Policy 2:230, public comment can be made during this portion of the meeting. The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. 

4. Revision and Adoption of the Agenda (A) (Mr. Bittman)
Motion to adopt the agenda as presented or with changes.
Recommendation: Seeking approval of the agenda.
Voice Call: Ayes / Nays / Motion _____________

5. Special Education Committee (R) (Mrs. Wiley-Chair, Mrs. Murray, Mr. Troy)
Mrs. Gill will provide the Special Services updates.

6. Finance Committee (Mr. Quagliano-Chair, Mr. Bittman, Mr. Cratty)

6.1. Payables (A) (Mr. Altmayer)
The Finance Committee is submitting the purchase orders at $361,920.71; imprest checks at $8,513.61; accounts payable at $1,830.00; and disbursements issued at $2,867,464.77; for review and seeking approval to move forward.

6.2. Monthly Fiscal Updates (R) (Mr. Altmayer)
Mr. Altmayer will provide the monthly fiscal updates and the Activity Fund Balance Report.
Recommendation: For informational purposes only.

6.3. Revenue & Expenditures Report (R) (Mr. Altmayer)
Monthly report for review and comment.

6.4. Revenue Contract (A) (Mr. Altmayer)
Mr. Altmayer will seek approval of the fundraising contracts as presented.
Recommendation: Seeking approval of the Board of Education at their next regular meeting.

7. Human Resources (HR) Committee (Mr. Cratty-Chair, Mr. Bittman, Mr. Thompson)

7.1. Health Insurance Committee Recommendations 2025 (A) (Dr. Zehr) 
Dr. Zehr will present the Health Insurance Committee's recommendation for plans and rates for 2025.
Recommendation: Seeking approval of the Board at their next Regular Meeting.

8. Building and Grounds (B&G) Committee (Mr. Troy-Chair, Mr. Quagliano, Mr. Thompson)

8.1. O&M Updates (R) (Mr. Lindquist)
Mr. Lindquist will report on O&M project updates.
Recommendation: For informational purposes only.

8.1.1. Amendment No. 2 to Agreement between C.T. Veach Inc. for Grounds Management Services contract and Huntley School District 158 (A) (Mr. Lindquist)
Mr. Lindquist will present Amendment No. 2 to the agreement between C.T. Veach Inc. and Huntley Community School District 158 for the Grounds Management Services contract.
Recommendation: Seeking approval as presented.

8.1.2. Change Order No. 1 to Contract with Hargrave Builders for the Exterior Windows Repair Bid 2023-08 (A) (Lindquist)
Mr. Lindquist will present Change order No. 1 to the contract with Hargave Builders for the exterior window repair bid 2023-08 contract.
Recommendation: Seeking approval as presented.

9. Legislation/Policy Committee (Mr. Bittman-Chair, Mr. Quagliano, Mrs. Murray)

9.1. Legislation Updates (R) (Mr. Bittman)
Legislative updates will be provided.
Recommendation: For informational purposes only

9.2. Policy Updates (A) (Ms. Lombard)
PRESS Updates August 2024, Issue 116. Recommended changes to Board policy.
Recommendation: Seeking approval of the Board of Education.

10. Community Relations & Student Outreach Committee (Mrs. Murray-Chair, Mr. Cratty, Mrs. Wiley)
Ms. Barr will present the Community Relations & Student Outreach updates. 
Recommendation: For informational purposes only.

11. Board of Education (Mr. Bittman)

11.1. Strategic Planning (R) (Ms. Lombard)
Ms. Lombard will share information on the upcoming Strategic Planning Process.
Recommendation: For informational purposes only.

11.2. Minutes (A) (Mr. Bittman)
The following meeting minutes have been prepared for review:
BOE Meeting September 19, 2024

12. Public Comment (Mr. Bittman)
As per Policy 2:230, public comment can be made during this portion of the meeting. The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. 

13. Closed Session / Roll Call (A) (Mr. Bittman)
Move to enter into Closed Session at __ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel; (11) Litigation; (14) Discussion of minutes of meetings lawfully closed under this Act.
Roll Call: Ayes / Nays / Absent / Motion __

13.1. Exit Closed Session / Voice Call (A) (Mr. Bittman)

14. Resume in Public Session / Roll Call (A) (Mr. Bittman)
Resume the Committee of the Whole meeting at __ p.m.
Mr. Quagliano, Mr. Troy, Mr. Cratty, Mr. Bittman, Mrs. Murray, Mrs. Wiley, Mr. Thompson 
Roll Call: Ayes / Absent / Motion ________

15. Adjournment (A) (Mr. Bittman)
Motion to adjourn the meeting at __ p.m.
Voice Call: Ayes / Nays / Motion __