June 6, 2024 at 6:00 PM - Committee of the Whole with Closed Session

1. Call to Order / Roll Call (A) (Mr. Bittman)
Call to Order the Committee of the Whole meeting for Thursday, 2024 at __ p.m. 
A quorum must be met.
Roll Call: Ayes / Absent / Motion ____
Members: Mr. Quagliano, Mr. Troy, Mr. Cratty, Mr. Bittman, Mrs. Murray, Mrs. Wiley, Mr. Thompson

2. Pledge of Allegiance (Mr. Bittman)

3. Student Recognition (Mr. Bittman)
The following students will be recognized by the Board of Education for their participation at the IESA State Track Meet: 
From Heineman Middle School, Myla Wade: 4A 8th Grade Girl's 400M Run - 2nd Place. Rachel Hogan, Reagan Ellis, Myla Wade, Riley Galanis, Mya Ouimette: 4A 8th Grade Girl's 4x100M Relay - 4th Place
Presented by Katy McCrystal - Heineman Girl's Head Track Coach
From Marlowe Middle School, Joseph Zawacki won 5th place at State in the mile. Daniel Le, Anthony Madison, Mark Omoniyi, Leo Torres, & Hughston Walker won 8th place at State in the 4x4 relay.
Presented by William Johnson, Principal at Marlowe Middle School.

4. Public Comment (Mr. Bittman)
As per Policy 2:230, public comment can be made during this portion of the meeting. The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. 

5. Revision and Adoption of the Agenda (A) (Mr. Bittman)
Motion to adopt the agenda as presented or with changes.
Recommendation: Seeking approval of the agenda.
Voice Call: Ayes / Nays / Motion _____________

6. Curriculum & Instruction (C&I) Committee (Mr. Thompson-Chair, Mr. Troy, Mrs. Wiley)

6.1. Curriculum Updates (R) (Dr. MacCrindle)
Updates will be provided at this time.
Recommendation: For informational purposes only.

6.2. Dual Credit Intergovernmental Agreement Between MCCEE and Huntley Community Consolidated School District 158  (R) (Dr. MacCrindle)
Administration is providing an update to minor changes to the Intergovernmental Agreement approved in 2022.
Recommendation: For informational purposes only.

6.3. Consolidated District Plan  (A) (Dr. MacCrindle)
Dr. MacCrindle will present the Consolidated District Plan, a state-mandated plan to guide the use of federal grants, for approval.
Recommendation: Seeking approval of the Board of Education at the June 20, 2024 Board of Education meeting.

7. Special Education Committee (R) (Mrs. Wiley-Chair, Mrs. Murray, Mr. Troy)

8. Finance Committee (Mr. Quagliano-Chair, Mr. Bittman, Mr. Cratty)

8.1. Payables (A) (Mr. Altmayer)
The Finance Committee is submitting the purchase orders at $3,157,684.93; accounts payable at $18,395.00; and disbursements issued at $12,593,624.12; for review and seeking approval to move forward.
Recommendation: Seeking approval of the Board at their next Regular Meeting.

8.2. Monthly Fiscal Updates (R) (Mr. Altmayer)
Mr. Altmayer will provide the monthly fiscal updates and the Activity Fund Balance Report.

8.3. Revenue & Expenditures Report (R) (Mr. Altmayer)
Monthly report for review and comment.

8.4. Revenue Contract (A) (Mr. Altmayer)
Mr. Altmayer will seek approval of the fundraising contracts as presented.
Recommendation: Seeking approval of the Board at their next Regular Meeting.

8.5. Signatories for Bank / Financial Accounts (A) (Mr. Altmayer)
As per Policy 4.72, two signatories, the Treasurer and Superintendent, are required on Bank / Financial Accounts as indicated. The administration is recommending that Mark Altmayer - CFO/Treasurer and Ms. Jessica Lombard - Superintendent, be approved as signatories for all bank / financial accounts.
Recommendation: Seeking approval of the Board at their next Regular Meeting.

8.6. Designation of Depositories (A) (Mr. Altmayer)
In accordance with Illinois School Code 105ILCS 5/8-7, Administration provides a listing of official depositories for funds of the School District.
Recommendation: Seeking approval of the Board at their next Regular Meeting.

8.7.  Notice of Appointment of Treasurer / Treasurer's Bond (A) (Mr. Altmayer)
Administration will seek renewal of Mr. Altmayer for appointment of Treasurer / Surety Bond for the 2024-2025 school year.
Recommendation: Seeking approval of the Board at their next Regular Meeting.

9. Human Resources (HR) Committee (Mr. Cratty-Chair, Mr. Bittman, Mr. Thompson)

9.1. 25-26 School Calendar (A) (Dr. Zehr)
Dr. Zehr will seek the approval of the Board of the 25-26 school calendar.
Recommendation: Seeking approval of the Board at their next Regular Meeting.

10. Building and Grounds (B&G) Committee (Mr. Troy-Chair, Mr. Quagliano, Mr. Thompson)

10.1. O&M Updates (R) (Mr. Renkosik)
Mr. Renkosik will report on O&M project updates.
Recommendation: For informational purposes only.

11. Legislation/Policy Committee (Mr. Bittman-Chair, Mr. Quagliano, Mrs. Murray)

11.1. Legislation Updates (R)
Legislative updates will be given.

11.2. Policy Updates (Mr. Bittman-Chair, Mr. Quagliano, Mrs. Murray)

11.2.1. Student Handbooks (A) (Ms. Lombard)
Administration is recommending approval of the 2024-25 Student Handbooks for all elementary schools, both middle schools, and the high school, as presented, including the Athletic Handbook. 
Recommendation: Seeking approval of the Board at their next Regular Meeting.

12. Community Relations & Student Outreach (Mrs. Murray-Chair, Mr. Cratty, Mrs. Wiley)
Recommendation: For informational purposes only.

12.1. Communications and Community Engagement (R) (Denise Barr)
Director of Communications and Public Engagement, Denise Barr will provide updates on the mass notification system, website and "Raiders Read Together" Summer Reading Initiative.
Recommendation: For informational purposes only.

13. Board of Education (Mr. Bittman)

13.1. Membership Renewal for IASB for 2024-25 (A) (Ms. Lombard)
The annual IASB membership renewal is due July 1, 2024. The cost for the 2024-25 school year is $17,734. Administration is recommending continuing membership for 2024-2025. 
Recommendation: Seeking approval of the Board at their next Regular Meeting.

13.2.  Membership Renewal for LUDA for 2024-25 (A) (Ms. Lombard)
The annual LUDA membership renewal is due July 1, 2024. The cost for the 2024-25 school year is $5,924. Administration is recommending continuing membership for 2024-25.
Recommendation: Seeking approval of the Board at their next Regular Meeting.

13.3. Minutes (A) 
The following meeting minutes have been prepared for review and approval:
May 2, 2024 COW
May 16, 2024 BOE
May 16, 2024 Executive Closed Session
Recommendation: Seeking approval of the Board at their next regular meeting.

14. Public Comment (Mr. Bittman)
As per Policy 2:230, public comment can be made during this portion of the meeting. The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. 

15. Closed Session / Roll Call (A) (Mr. Bittman)
Move to enter into Closed Session at __ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel; (2) Collective negotiating matters; (9) Student Disciplinary; (11) Litigation; (21) Discussion of minutes of meetings lawfully closed under this Act.
Roll Call: Ayes / Nays / Absent / Motion __

15.1. Exit Closed Session / Voice Call (A) (Mr. Bittman)

16. Resume in Public Session / Roll Call (A) (Mr. Bittman)
Resume the Committee of the Whole meeting at __ p.m.
Mr. Quagliano, Mr. Troy, Mr. Cratty, Mr. Bittman, Mrs. Murray, Mrs. Wiley, Mr. Thompson 
Roll Call: Ayes / Absent / Motion ________

17. Adjournment (A) (Mr. Bittman)
Motion to adjourn the meeting at __ p.m.
Voice Call: Ayes / Nays / Motion __