November 2, 2023 at 6:00 PM - Committee of the Whole with Closed Session

1. Call to Order / Roll Call (A) (Mr. Bittman)
Call to Order the Committee of the Whole meeting for Thursday November 2, 2023 at __ p.m. 
A quorum must be met.
Roll Call: Ayes / Absent / Motion ____
Members: Mr. Quagliano, Mr. Troy, Mr. Cratty, Mr. Bittman, Mrs. Murray, Mr. Thompson 

2. Pledge of Allegiance (Mr.Bittman)
The following veterans from our district will lead us in the Pledge.
Cindy Fuhrer, Josh Homuth and Rolando Torres
 

3. Public Comment
As per Policy 2:230, public comment can be made during this portion of the meeting. The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. 

4. Revision and Adoption of the Agenda (A) (Mr. Bittman)
Motion to adopt the agenda as presented or with changes.
Voice Call: Ayes / Nays / Motion _____________
Recommendation: Seeking approval of the agenda.

5. Curriculum & Instruction (C&I) Committee (Mr. Thompson-chair, Mr. Troy)

5.1. HHS Course Proposals for 2024-25 (A) (Dr. MacCrindle)
Dr. MacCrindle will present proposed HHS courses for implementation in the 2024-25 school year.
Recommendation: Seeking approval as presented.  

5.2. Illinois School Report Card Update (R) (Dr. MacCrindle)
Dr. MacCrindle will present an update on the 2023 Illinois Report Card
Recommendation: This report is for  informational purposes.

6. Special Education (A) (Mrs. Murray, Mr. Troy)

6.1. Transportation Vehicle Purchase (A) (Ms. Gill)
Seeking the approval to purchase a wheelchair accessible 12+1 passenger activity bus and a wheelchair accessible minivan. 
Recommendation: Seeking approval of the Board of Education at their next regular meeting.  

6.2. CPI Training Contract with CPI (A) (Ms. Gill) 
The district is seeking the approval of a training contract with CPI (non-violent crisis prevention intervention)
Recommendation: Seeking approval of the Board of Education at their next regular meeting.  

7. Human Resources Committee (Mr. Cratty, Mr. Bittman)

7.1. 2024-2025 School Calendar (A) (Dr. Zehr) 
Dr. Zehr will present the proposed school calendar for the 2024-2025 school year.
Recommendation: Seeking approval of the Board at their next Regular Meeting.

8. Community Engagement (Mrs. Murray-chair, Mr. Thompson, Mr. Cratty)

8.1. FOIA Postings (A) (Mrs. Barr)
Mrs. Barr has a recommendation for the board regarding future FOIA postings. 
Recommendation: Seeking approval of the Board at their next Regular Meeting. 

9. Finance Committee (Mr. Quagliano-chair, Mr. Bittman, Mr. Thompson)

9.1. Payables (A) (Mr. Altmayer)
The Finance Committee is submitting the purchase orders at $397,681.27; imprest checks at $74,619.95; accounts payable at $12,025.32; and disbursements issued at $2,547,073.58; for review and seeking approval to move forward.
Recommendation: Seeking approval of the Board at their next Regular Meeting.

9.2. Monthly Fiscal Updates (R) (Mr. Altmayer)
Mr. Altmayer will provide the monthly fiscal updates and the Activity Fund Balance Report.
Recommendation: For informational purposes only.

9.3. Revenue & Expenditures Report (R) (Mr. Altmayer)
Monthly report for review and comment.
Recommendation: For informational purposes only.

9.4. Revenue Contract (A) (Mr. Altmayer)
Mr. Altmayer will seek approval of the fundraising contracts as presented.
Recommendation: Seeking approval from the Board at the next Regular Board Meeting.

9.5.  FY23 Audit (A) (Mr. Altmayer)
Mr. Chris Scalet, our partner from Evans, Marshal and Pease, will be here to present the FY23 Audit Report and results. The administration is seeking approval of the FY23 Audit. 
Recommendation: Seeking approval of the Board at their next Regular Meeting.

9.6. Levy Hearing (A) (Mr. Altmayer)
Mr. Altmayer will seek approval to hold the Levy Hearing on December 21, 2023.
Recommendation: Seeking approval of the Board at their next Regular Meeting.

10. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Cratty)

10.1. O&M Updates (R) (Mr. Renkosik)
Mr. Renkosik will report on O&M project updates.
Recommendation: For informational purposes only.

10.2. Change Order No. 2 to contract with Schroeder Asphalt Services for Pavement Improvements Bid 2022-19a (A)(Mr. Renkosik)
Mr. Renkosik will review the Change order #2 on the Schroeder Asphalt Services for pavement improvements Bid 2022-19a for the Board.
Recommendation: Seeking approval of the Board at their next Regular Meeting.

10.3. Change Order No. 1 to contract with Jensen's Plumbing and Heating for Boiler Preheat Make Up Air Units at Heinemann (A)(Mr. Renkosik)
Mr. Renkosik will review the change order #1 with Jensen plumbing and heating.
Recommendation: Seeking approval of the Board at their next Regular Meeting.

10.4. Extension of Service Agreement with Advantage Mechanical for HVAC Preventative Maintenance (A) (Mr. Renkosik)
Mr. Renkosik will review the Service agreement with Advantage Mechanical.
Recommendation: Seeking approval of the Board at their next Regular Meeting.

11. Legislation/Policy Committee (Mr.Bittman-chair, Mr. Quagliano, Mrs. Murray)

11.1. Legislation Updates (R)
Legislative updates will be given.

12. Board of Education (Mr. Bittman)

12.1. 2023 Delegate Assembly (A) (Mr.Bittman)
Mr. Bittman will lead discussion of the 2023 IASB Delegate Assembly Proposals and Resolutions. Members will convey and debate their position on the proposed resolutions.
Recommendation: Seeking approval of the Board at their next Regular Meeting.

12.2. Minutes (A) 
The following meeting minutes have been prepared for review and approval 
October 5th and October 12th minutes.
Recommendation: Seeking approval of the Board at their next regular meeting.

13. Public Comment
As per Policy 2:230, public comment can be made during this portion of the meeting. The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. 

14. Closed Session / Roll Call (A) (Mr. Bittman)
Move to enter into Closed Session at __ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c ford discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel; (2) Collective negotiating matters; (3) Board Vacancy; (11) Litigation; (21) Discussion of minutes of meetings lawfully closed under this Act.
Roll Call: Ayes / Nays / Absent / Motion __
 

14.1. Exit Closed Session / Voice Call (A) (Mr. Bittman)

15. Resume in Public Session / Roll Call (A) (Mr. Bittman)
Resume the Committee of the Whole meeting at __ p.m.
Mr. Quagliano, Mr. Troy, Mr. Cratty, Mr. Bittman, Mrs. Murray, Mr. Thompson 
Roll Call: Ayes / Absent / Motion ________

16. Adjournment (A) (Mr. Bittman)
Motion to adjourn the meeting at __ p.m.
Voice Call: Ayes / Nays / Motion __