June 1, 2023 at 6:00 PM - Committee of the Whole with Closed Session

1. Call to Order / Roll Call (A) (Mr. Bittman)
Call to Order the Committee of the Whole meeting for Thursday, June 1, 2023 at __ p.m. 
A quorum must be met.
Roll Call: Ayes / Absent / Motion ____
Members: Mr. Quagliano, Mr. Troy, Mr. Cratty, Mr. Bittman, Mrs. Murray,  Mrs. Galligar, Mr. Thompson 

2. Pledge of Allegiance (Mr.Bittman)
 

3. Student Recognition 
The Board of Education will recognize the following student achievements.
Marlowe Middle School: Haley Rahman earned 2 medals at IESA State Track Meet:
7th place in the 800M and 4th place in the 1600M.
Heineman Middle School: 
7th Grade Girl's 4x100M Relay (4th Place) - Mia Habel, Reagan Ellis, Riley Galanis, Myla Wade
7th Grade Girl's 4x400M Relay (8th Place) - Chelsea Straus, Leila Useini, Jordyn Slaughter, Myla Wade
 7th Grade Girl's 400M Run (7th Place) - Myla Wade
 8th Grade Girl's Shot Put (state champion) - Elena Fetzer
Huntley High School: HHS G. TRACK - 3A State Champions
Alexandria Johnson, Dominique Johnson, Ally Panzloff, Sienna Robertson, Vicky Evtimov, Sophie Amin, K'Leigh Saenz, Emmy Byers, Breanna Burak, Brittney Burak, Addison Busam, Abbie Williams.
Heineman Middle School - Wrestling Athletes placed at State Tournament
Jacob Steiner 4th place
Caden Morrison 3rd place

 

4. Public Comment
The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints.
 

5. Revision and Adoption of the Agenda (A) (Mr. Bittman)
Motion to adopt the agenda as presented or with changes.
Voice Call: Ayes / Nays / Motion _____________
Recommendation: Seeking approval of the agenda.__

6. Curriculum & Instruction (C&I) Committee (Mr. Thompson, Mrs. Galligar, Mr. Troy)

6.1. 2023-2024 Overnight Field Trips (R) (Dr. Zwemke)
Dr. Zwemke will share the 2023-2024 school year overnight field trips. This report is for informational purposes. 
Recommendation:  For informational purposes only.

6.2. Advocate-Sherman and Huntley 158 Community Partnership (A)
 Dr. Zwemke will present a partnership agreement with Advocate Sherman hospital seeking approval at the June 15 regular Board of Education.
Recommendation: Seeking approval as presented at the next Regular Board Mtg.
 

6.3. Student Handbooks (A) (Ms. Lombard)
Administration is recommending approval of the 2023-24 Student Handbooks for all the elementary schools, both middle schools, and high school, as presented, including the Athletic Handbook. 
Recommendation: Seeking approval as presented. 

7. Finance Committee (Mr. Quagliano-chair, Mr. Bittman, Mr. Thompson)

7.1. Payables (A) (Mr. Altmayer)
The Finance Committee is submitting the purchase orders at $767,526.08; imprest checks at $79,084.46; accounts payable at $2,899.40; and disbursements issued at $3,576,428.26; for review and seeking approval to move forward.

7.2. Monthly Fiscal Updates (R) (Mr. Altmayer)
Mr. Altmayer will provide the monthly fiscal updates and the Activity Fund Balance Report.
Recommendation: For informational purposes only.

7.3. Revenue & Expenditures Report (R) (Mr. Altmayer)
Monthly report for review and comment.
Recommendation: For informational purposes only.

7.4. Revenue Contract (A) (Mr. Altmayer)
Mr. Altmayer will seek approval of the fundraising contracts as presented.
Recommendation:  Seeking approval as presented.

7.5. Signatories for Bank / Financial Accounts (A) (Mr. Altmayer)
As per Policy 4.72, two signatories, the Treasurer and Superintendent, are required on Bank / Financial Accounts as indicated. The administration is recommending that Mark Altmayer - CFO/Treasurer and Ms. Jessica Lombard - Superintendent, be approved as signatories for all bank / financial accounts.
Recommendation: Seeking approval as presented.

7.6. Designation of Depositories (A) (Mr. Altmayer)
In accordance with Illinois School Code 105ILCS 5/8-7, Administration provides a listing of official depositories for funds of the School District.
Recommendation: Seeking approval as presented.

7.7.  Notice of Appointment of Treasurer / Treasurer's Bond (A) (Mr. Altmayer)
Administration will seek renewal of Mr. Altmayer for appointment of Treasurer / Surety Bond for the 2023-2024 school year.
Recommendation: Seeking approval as presented.

8. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Cratty)

8.1. O&M Updates (R) (Mr. Renkosik)
Mr. Renkosik will report on O&M project updates.
Recommendation: For informational purposes only.

9. Legislation/Policy Committee (Mr.Bittman, Mr. Quagliano, Mrs. Murray)

9.1. Legislation Updates (R)
Legislative updates will be given.

9.2. Policy Updates
No updates for June 1, 2023

10. Board of Education (Mr. Bittman)

10.1. Minutes (A) 
The following meeting minutes have been prepared for review and approval.
Recommendation: Seeking approval of the Board at their next regular meeting.

10.2. Membership Renewal IASB for 2023-2024 (A) (Dr. Rowe)
The annual IASB membership renew is due July 1. The cost for 2023-24 School Year is 12,734.00
Recommendation: Administration is recommending continuing membership for 2023-2024.

10.3. Membership Renewal for LUDA for 2023-24 (A) (Dr. Rowe)
The annual membership renewal is due July 1, 2024, for LUDA 5700.00.
Recommendation: Administration is recommending continuing memberships for 2023-2024.

11. New Business  (D) (Mr. Bittman)
Discussion by board members and admin about any items to be considered as agenda items for future meetings.  

 

12. Closed Session / Roll Call (A) (Mr. Bittman)
Move to enter into Closed Session at __ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c ford discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel; (2) Collective negotiating matters; (9) Student Disciplinary; (11) Litigation; (21) Discussion of minutes of meetings lawfully closed under this Act.
Roll Call: Ayes / Nays / Absent / Motion __
 

12.1. Exit Closed Session / Voice Call (A) (Mr.Bittman)

13. Resume in Public Session / Roll Call (A) (Mr. Bittman)
Resume the Committee of the Whole meeting at __ p.m.
Members: Mr. Quagliano, Mr. Troy, Mr. Cratty, Mr. Bittman, Mrs. Murray,  Mrs. Galligar, Mr. Thompson 
Roll Call: Ayes / Absent / Motion ________

14. Adjournment (A) (Mr. Bittman)
Motion to adjourn the meeting at __ p.m.
Voice Call: Ayes / Nays / Motion __