December 15, 2022 at 6:00 PM - Regular Meeting with Closed Session

1. Call to Order / Roll Call (A) (Mr. Quagliano)
Call to order the Regular Meeting at __ p.m. A quorum must be met.
Roll Call: Ayes      / Absent     / Motion _____
Members: Mr. Quagliano, Mr. Geheren, Mr. Gentry, Mr. Cratty,  Mr. Troy, Mrs. Maiorino, Mr. Dailey

2. Closed Session / Roll Call (A) (Mr. Quagliano)
Move to enter into closed session at __ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c for discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel; (2) Collective negotiating matters; (11) Litigation; (14) Discussion of minutes of meetings lawfully closed under this Act.
Members:  Mr. Geheren, Mr. Cratty, Mr. Gentry, Mr. Quagliano, Mr. Troy, Mrs. Maiorino, Mr. Dailey
Roll Call: Ayes / Nays / Absent / Motion _____

2.1. Exit or Suspend Closed Session / Voice Call (A)
Move to exit or suspend closed session at __ p.m. and return to open session.
Voice Call: Ayes / Nays / Motion _____

3. Resume in Public Session / Roll Call (A) (Mr. Quagliano) approx. 7:00 p.m.
Resume the Regular meeting at __ p.m.
Members: Mr. Troy, Mrs. Maiorino, Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mr.Cratty, Mr. Dailey
Roll Call: Ayes / Absent / Motion _____

3.1. Action as Required / Roll Call (Mr. Quagliano)
Will come from the Board. Roll Call: Ayes / Nays /Absent / Motion _____
 Action: Recommendation will come from the Board.
Members: Mr. Cratty, Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mr. Troy, Mrs. Maiorino, Mr. Dailey

4. Pledge of Allegiance  (Mr. Quagliano)
The following students from Huntley High School Snow Raiders will lead us in the Pledge.

• Aubrey Dingbaum
• Austin Koske
• Kadence Preston
• Jessica Roberts
• Carson Benedict
• Hannah Kubelka

5. Student Recognition   (Mr. Quagliano)
The Board of Education will recognize Breanna and Brittany Burak for their Cross Country State accomplishments. 
The following students, GianMarco Milan, Davis Tomlinson, Brendan Hollow, Nathaniel Persino, Madelyn Glanton, Ashlyn Rakin, Diego Luna and Marson Tatone will be recognized  tonight for placing in their respective events at the Illinois State University Technology Day on Friday November 4th, 2022. This annual competition invites students from across Illinois to compete in various engineering challenges. This year, we had 11 teams from HHS compete against 100+ teams in two divisions from 8 other schools. The 4 teams recognized tonight combined to place in all 4 of the engineering challenges.
 

6. Public Comment (Mr. Quagliano)
As per Policy 2:230, public comment can be made during this portion of the meeting. The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints. 

7. Suspend Regular Meeting (A) (Mr Quagliano) (approx. 7:00 p.m.)
Motion to suspend the regular meeting at _ p.m. to hold the Waiver and Levy Hearing.
Roll Call: Ayes / Nays / Motion _

8. Waiver Hearing - Statement of Affairs Application (A) (At Approximately 7:00 p.m.)

9. Levy Hearing (A) (At Approximately 7:05 p.m.)

10.  Resume Regular Meeting (A) (Mr. Quagliano)
Resume the Regular Meeting at ____ p.m. Roll Call: Ayes / Absent / Motion _
Members: Mr. Quagliano, Mr. Geheren, Mr. Gentry, Mr. Cratty, Mrs. Maiorino, Mr. Troy, Mr. Dailey

11. Revision and Adoption of the Agenda / Voice Call (A) (Mr. Quagliano)
Move to adopt the agenda as presented (or with changes).
Action: Adoption of the Agenda.
Voice Call: Ayes / Nays / Motion _____

12.  Superintendent Report (R) (Dr. Rowe)
Updates will be provided at this time.
Recommendation:For informational purposes only.

13. Assistant Superintendent of HR Report (R) (Dr. Zehr)
Updates will be provided at this time.
Recommendation: For informational purposes only.

14. Associate Superintendent's Report (R) (Ms. Lombard)
Updates will be provided at this time.
Recommendation: For informational purposes only.

15. Assistant Superintendent for Elementary Learning and Innovation (R) (Dr. MacCrindle)
Updates will be provided at this time.
Recommendation: For informational purposes only. 

16. Assistant Superintendent Secondary Learning and Innovation (R) (Dr. Zwemke)
Updates will be provided at this time.
Recommendation: For informational purposes only.

17. Assistant Superintendent of Special Services (R) (Dr. del Castillo)
Updates will be provided at this time.

18. President's Report (R) (Mr. Quagliano)
Updates will be provided at this time.
Recommendation:For informational purposes only.

19. Community Relations & Student Outreach (Mrs. Maiorino-Chair, Mr. Geheren, Mr. Dailey)

19.1. Freedom of Information Act (FOIA) Requests (R) 
A monthly report on the FOIA requests is provided in the packet.
Recommendation: For informational purposes only.

19.2. Donations (R) (Dr. Rowe)
Felip Iniguez donated a Drum kit to HMS.
D&D Comfort, Inc. donated $2500.00 to HHS Boys Basketball program.
 

20.  Consent Agenda  (A) (Mr. Quagliano)
 Roll Call: Ayes / Nays / Motion __
Recommendation: Seeking approval and adoption of the Consent Agenda as follows: 

20.1. Board of Education (Mr. Quagliano)

20.1.1. Minutes (A)
The following minutes are presented for approval.
Recommendation: Seeking approval of the Board as presented.

20.1.2.  Reorganize School Board Committees  (A) (Mr. Quagliano)
The BOE had a discussion about reorganizing school board committees at the December COW meeting. 
Recommendation:  Seeking approval as presented at the next Regular Meeting. 

20.2. Human Resources Committee (Mr. Gentry-chair, Mr. Dailey, Mr. Quagliano)

20.2.1. Personnel Report (A) (Dr. Zehr)
Dr. Zehr will seek the approval of the Personnel Report.
Recommendation: Seeking approval as presented.
Roll Call: Ayes / Nays / Motion _____

20.3. Finance Committee (Mr. Quagliano-chair, Mr. Cratty, Mr. Gentry)

20.3.1. Payables (A) (Mr. Altmayer)
Mr. Altmayer will seek approval of the Purchase Orders issued at $3,041,898.73;  Accounts Payable issued at $3,874.24; Imprest issued at $261,236.24 and Disbursements issued at $3,613,061.73, as presented.
Recommendation: Seeking approval of the Board for payables issued, as presented.

20.3.2.  Equipment Declared as Surplus (A) (Mr. Altmayer)
Mr. Altmayer is requesting the approval of a list to be declared as surplus that are either non-functional or which have exceeded their useful life for the District.
Recommendation: Seeking approval of the Board as presented.

20.4. Buildings and Grounds Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Cratty)

20.4.1. National Cooperative Purchasing Alliance Membership (A)(Mr. Renkosik)
At times, it is in the best interest of Huntley Community School District 158 to utilize the opportunities available from membership in a nationally recognized cooperative purchase. The District has taken this approach in several purchases over the years. This form of purchase is recognized by the Illinois Government Joint Purchasing Act (State Statute 30 ILCS525/).
Recommendation: Seeking approval as presented.

20.4.2. DX Cooling Systems Replacement at Marlowe Middle School RFP 2022-32A (A)(Mr. Renkosik)
At the August 4, 2022, Committee of the Whole meeting, the Board of Education presented a Ten Year look at physical plant deferred maintenance life cycle capital replacement projects. Included was a line item for work to be done in summer 2023 replacement of DX cooling system condensers at Marlowe Middle School which operates with R-22 refrigerant which is banded from production by the US EPA.
Recommendation:  Seeking approval as presented at the next Regular meeting. 

20.4.3. Asphalt Crackfill, Sealcoat, and Traffic Paint Bid # 2022-43A (A) (Mr. Renkosik)
At the August 4, 2022 Committee of the Whole meeting, the Board of Education was presented a ten-year look at physical plant deferred maintenance life cycle capital replacement projects. Included was a line item for work
to be done in summer 2023, including crackfill, sealcoating and traffic painting of the summer 2022 pavement improvement area at Marlowe Middle School.
Recommendation:  Seeking approval as presented at the next Regular Meeting. 

20.4.4. Track resurfacing at Heinemann Middle School Bid # 2022-45 (A) (Mr. Renkosik)
At the August 4, 2021 Committee of the Whole meeting of the District 158 Board of Education, the Administration presented the Board with an updated O&M Life Cycle Deferred Maintenance capital projects report which included Track Resurfacing at Heineman Middle School to be done in the summer of 2023.
Recommendation: Seek approval as presented at the next Regular Meeting.

20.4.5. Roof Systems Replacement at Huntley High  Bid 2022-68 (A) (Mr. Renkosik)
At the August 4, 2022 Committee of the Whole meeting of the District 158 Board of Education, the Administration presented the Board with an updated O&M Life Cycle Deferred Maintenance capital projects report which included Phase 5 of roof system replacement and repairs at Huntley High School.
Recommendation: Seeking approval as presented at the next Regular Meeting. 

20.4.6. Boiler Make Up Air Units at Heinemann Middle School Bid #2022-38 (A)(Mr. Renkosik)
 At the August 4, 2022 Committee of the Whole meeting, the Board of Education was presented a Ten Year look at physical plant deferred maintenance life cycle capital replacement projects. Included was a line item for work
to be done in summer 2023 including installation of boiler preheat make-up air units at Heinemann Middle School.
Recommendation: Seeking approval as presented at the next Regular Meeting. 
 

21. Action Items / Roll/ Voice Call (Mr. Quagliano)
Action items require a motion and a second; discussion if needed; and roll or voice call.

21.1. Van Driver Job Description (A) (Dr. Zehr) 
Dr. Zehr will seek the approval of the Job Description. 
Recommendation: Seeking approval as presented.
Roll Call: Ayes / Nays / Motion _

21.2. Perspectives LTD (EAP) (A) (Dr. Zehr) 
Dr. Zehr will seek the approval of the agreements. 
Recommendation: Seeking approval as presented.
Roll Call: Ayes / Nays / Motion _

21.3. Transportation Minivan Purchase (A) (Mr. Altmayer)
Seeking approval for the purchase of five Chrysler Pacifica Minivans as attached.
Recommendation:  Seeking approval as presented. 
Roll Call: Ayes / Nays / Motion _

21.4. Levy 2022 - Property Tax Extension (A) (Mr. Altmayer)
The  Tax Levy Hearing was held at 7pm on December 15, 2022 at the Administration Building, seeking approval of the 2022 Levy presented at the Levy Hearing. 
Recommendation:  Seeking approval as presented.
Roll Call: Ayes / Nays / Motion _

21.5. Application for Waiver of School Code 105ILCS 5/10-17 Statement of Affairs (A) (Mr. Altmayer)
The Waiver Hearing was held separately from the Regular Meeting. Mr. Altmayer is seeking approval of  Application of Waiver of School Code 105ILCS 5/10-17 Statement of Affairs for the 2023-2027 school years, as presented.
Recommendation:  Seeking approval as presented.
Roll Call: Ayes (    ) / Nays (      ) / Motion _

21.6. Amendment #4 of Cash Farm Rental Agreement with Fruin Farms (A)(Mr. Renkosik)
Mr. Renkosik will present Amendment #4 of the Fruin Farm Agreement.
Recommendation:  Seeking approval as presented.
 Roll Call: Ayes / Nays / Motion _

21.7. Community Solar at Reed Road Campus (A)(Mr. Renkosik)
Mr. Renkosik will present the Community Solar opportunity. 
Recommendation:  Seeking approval as presented. 
Roll Call: Ayes   /Nays     / Motion      

21.8. Supplemental Purchase Orders (A) (Mr. Altmayer)
Administration recommends approval of the Supplemental Purchase Orders Report at $11,256,471.75 and Supplemental Accounts Payable at $13,774.59 as presented.
Roll Call: Ayes / Nays / Motion __
Recommendation:Seeking approval by the Board as presented.

22. Adjournment (A) (Mr. Quagliano)
Motion to adjourn the meeting at __ p.m.
Voice Call: Ayes / Nays / Motion _____