August 4, 2022 at 6:00 PM - Committee of the Whole with Closed Session

1. Call to Order / Roll Call (A) (Mr. Quagliano)
Call to Order the Committee of the Whole meeting for Thursday, August 4, 2022, at __ p.m. 
A quorum must be met.
Roll Call: Ayes / Absent / Motion ____
Members: Mr. Cratty, Mr. Geheren, Mr. Gentry, Mr. Quagliano, Mrs. Melendy, Mr. Troy, Mrs. Maiorino

2. Pledge of Allegiance (Mr. Quagliano)
 

3. Public Comment
The members of the public and district employees may comment on or ask questions of the Board, subject to reasonable constraints.
 

4. Revision and Adoption of the Agenda (A) (Mr. Quagliano)
Motion to adopt the agenda as presented or with changes.
Voice Call: Ayes / Nays / Motion _____________
Recommendation: Seeking approval of the agenda.__

5. School Safety with in District 158 - Informational Update (R) (Mr. Dean)
Mr. Dean will present a safety update. 
Recommendation: For informational purposes only. 

6. Student Helpline System Implementation (R)(Mr. Dean)
Mr. Dean will give an informational update regarding the Student Helpline.
Recommendation: For informational purposes only

7. 2022/2023 Return to School Update (R) (Dr. Rowe)
Dr. Rowe will provide an update on the return to school plans for the start of the 22/23 school year.
Recommendation: For informational purposes only.

8. Communications Survey Result Review (R) (Ms. LeMoine)
Ms. LeMoine will present the results from the Communications staff & family survey.
Recommendation: For informational purposes only.

9. Curriculum & Instruction (C&I) Committee (Mr. Geheren-chair, Mr. Gentry, Mr. Troy)

9.1. Intergovernmental Agreement with the School Association for Special Education in DuPage to support the needs of one of our students with low-incidence disabilities (A) (Dr. del Castillo)
Recommendations: Seeking approval at the next Regular Board Meeting. 

9.2. Contract with Branching Minds (A)(Dr. Del Castillo)
Administration seeks approval to enter into an agreement with Branching Minds to provide a comprehensive, robust systems-level solution to enhance our district Multi-tiered System of Support (MTSS) framework.
Recommendation: Seeking approval at the next Regular Board Meeting.

 

9.3. Contract with Enome, Inc. (Goalbook) (A) (Dr. del Castillo)

10. Finance Committee (Mr. Quagliano-chair, Mr. Gentry, Mr. Cratty)

10.1. Payables (A) (Mr. Altmayer)
The Finance Committee is submitting the purchase orders at $2,517,403.21; imprest checks at $4,322.04; accounts payable at $5,036.31; and disbursements issued at $1,985,299.42; for review and seeking approval to move forward.
Recommendation: Seeking approval of the Board at their next Regular meeting.

10.2. Monthly Fiscal Updates (R) (Mr. Altmayer)
Mr. Altmayer will provide the monthly fiscal updates and the Activity Fund Balance Report.
Recommendation: For informational purposes only.

10.3. Revenue & Expenditures Report (R) (Mr. Altmayer)
Monthly report for review and comment.

10.4. Revenue Contract (A) (Mr. Altmayer)
Mr. Altmayer will seek approval of the fundraising contracts as presented.
Recommendation:  Seeking approval of the Board of Education at their next regular meeting.

10.5. FY23 Budget - Display Draft (R) (Mr. Altmayer)
Mr. Altmayer will present the FY23 Budget - Display Draft.
Recommendation: For informational purposes only.

11. Human Resources (HR) Committee (Mr. Gentry-chair, Mrs. Melendy, Mr. Quagliano)

11.1. Monthly Human Resources Updates (R) (Dr. Zehr)
Dr. Zehr will provide the monthly Human Resources updates.
Recommendation: For informational purposes only.

12. Building and Grounds (B&G) Committee (Mr. Troy-chair, Mr. Quagliano, Mr. Cratty)

12.1. O&M Updates (R) (Mr. Renkosik)
Mr. Renkosik will report on O&M project updates.
Recommendation:  Seeking approval as presented. 

12.2. 2023 O&M Deferred Maintenance Capital Projects Report (R) (Mr. Renkosik)
Mr. Renkosik will present the deferred Maintenance 2023 Capital Project list.
Recommendation: For informational purposes only. 
 

12.3.  Amendment 1 to Veregy Contract for EV bus infrastructure (A)(Mr. Renkosik)
Amendment 1 to Contract with Veregy for Electrical Infrastructure for D158 EV Bus Initiative RFP Guaranteed Energy Savings Contract RFP #2022-32 (A)
Committee of the Whole August 4, 2022 Building Committee agenda item.
Recommendation: Seeking approval at the next Regular Board Meeting.

12.4. Resolution to approve membership of The Interlocal Purchasing Cooperative (A) (Mr. Renkosik)
The Administration recommends the Building Committee propose the Board of Education approve design build services from Byrne & Jones for construction of the Softball Backstop – Block Wall, baseball backstop-Block Wall and Warning Track - Baseball as outlines in Byrne & Jones letter of proposal dated 07.20.2022 REV 07.26.2022 the proposal from Beacon Athletic as attached at their August 18, 2022 Regular Board Meeting.
Recommendation:  Seeking at the next Regular Board Meetin.
 

12.5.  Lennar Plat of Dedication for Easement along Square Barn Road (A) (Mr. Renkosik)
The Administration recommends the Building Committee propose the Board of Education approve the Plat of
Dedication as attached at their August 18, 2022, Regular Board Meeting.
Recommendation:  Seeking approval at the next Regular Meeting. 

12.6.  Cooperative Purchase from Beacon Athletic (A)(Mr. Renkosik)
The Administration recommends the Building Committee propose the Board of Education approve design build services from Byrne & Jones for construction of the Softball Backstop  Block Wall, baseball backstop Block Wall
and Warning Track - Baseball as outlines in Byrne & Jones letter of proposal dated 07.20.2022 REV 07.26.2022 the proposal from Beacon Athletic as attached at their August 18, 2022, Regular Board Meeting.
Recommendation:Seeking approval at the next Regular Meeting. 
 

12.7. Change order No. 1 to contract with Champion Paving for Pavement Improvements Bid 2022-19 (A)(Mr. Renkosik)
Committee of the Whole meeting, August 4, 2022
Building Committee agenda item.
Recommendation: Seeking approval at the next Regular Meeting.

13. Legislation Committee (Mr. Cratty-chair, Mrs. Melendy,  Mrs. Maiorino)

13.1. Legislation Updates (R)
Legislative updates will be given.
Recommendation: For informational purposes only.

14. Board of Education (Mr. Quagliano)

15. Minutes (A) 
The following meeting minutes have been prepared for review and approval 

16. Suspend the COW Meeting (A) (Mr. Quagliano)
Suspend the COW Meeting.
Roll Call: Ayes / Absent / Motion ____

17. Resume COW (A)(Mr. Quagliano)
Resume COW Meeting
Roll call:Ayes  /Nays   /Motion____________

18. Closed Session / Roll Call (A) (Mr. Quagliano)
Move to enter into Closed Session at __ p.m. as indicated in the Open Meetings Act and 5ILCS120/2c ford discussion of: (1) The appointment, employment, discipline, performance, or dismissal of specific employees or legal counsel; (2) Collective negotiating matters; (9) Student Disciplinary; (11) Litigation; (21) Discussion of minutes of meetings lawfully closed under this Act.
Roll Call: Ayes / Nays / Absent / Motion __
 

18.1. Exit Closed Session / Voice Call (A) (Mr. Quagliano)

19. Resume in Public Session / Roll Call (A) (Mr. Quagliano)
Resume the Committee of the Whole meeting at __ p.m.
Roll Call: Ayes / Absent / Motion ________

20. Adjournment (A) (Mr. Quagliano)
Motion to adjourn the meeting at __ p.m.
Voice Call: Ayes / Nays / Motion __